Konica Minolta bizhub 363 User Manual

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2.10 User Box Function2
4Click [User Box Setting].
%Go to step 6 to change the User Box Password.
%To delete a User Box, click [Delete User Box]. A confirmation message appears. Click [OK] to delete 
the specified User Box.
5Click the User Box Owner is changed. check box and change the user attributes of the box.
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2.10 User Box Function2
%The following screen appears if the account attributes are to be changed.
%If [Personal] is selected from the User Box Type pull-down menu, click [User List] and select the user 
from the registered user list. Or, directly enter in the Owner Name box the previously registered 
User Name.
%If [Group] is selected from the User Box Type pull-down menu, click [Account List] and select the 
account from the registered account list. Or, directly enter in the Account Name box the previously 
registered Account Name.
%If the User Box Owner is changed. check box is not clicked, the changes made will not be validat-
ed. If the changes need to be made, make sure that the User Box Owner is changed. check box 
has been clicked.
%To change the User Box Type, click the Type pull-down menu and select the desired box type.
6Click the User Box Password is changed. check box and enter the User Box Password.
7Click [OK].
%If the User Box Type is changed to [Public], set a User Box Password that meets the requirements 
of the Password Rules. For details of the Password Rules, see page 1-8.
%If the entered User Box Password does not match, a message that tells that the User Box Password 
does not match appears. Enter the correct User Box Password.
%If no Owner Name is entered, a message appears that tells that no Owner Names have been en-
tered. Enter the correct Owner Name.
%If a user name not registered with the machine is entered in the Owner Name box, a message ap-
pears that tells that the Owner Name entered in the box is illegal. Enter the correct Owner Name.
%If no Account Name is entered, a message appears that tells that no Account Names have been en-
tered. Enter the correct Account Name.
%If an account name not registered with the machine is entered in the Account Name box, a mes-
sage appears that tells that the Account Name entered in the box is illegal. Enter the correct Account 
Name.
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2.11 Changing the Administrator Password2
2.11 Changing the Administrator Password
When access to the machine by the Administrator of the machine through the Administrator Settings from 
the control panel is authenticated, the machine enables the operation of changing the Administrator Pass-
word required for accessing the Administrator Settings.
The Administrator Password entered for the authentication purpose appears as * on the display.
Changing the Administrator Password
0For the procedure to call the Security Settings screen on the display, see steps 1 and 2 of page 2-10.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
1Call the Security Settings screen on the display from the control panel.
2Touch [Administrator Password].
3Enter the currently set 8-digit Administrator Password from the keyboard or keypad.
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the Security Settings screen.
4Touch [OK].
%If a wrong Administrator Password is entered, a message that tells that the Administrator Password 
does not match appears. Enter the correct Administrator Password.
%If the Enhanced Security Mode is set to [ON], entry of a wrong password is counted as unauthorized 
access. If a wrong Administrator Password is entered a predetermined number of times (once to 
three times) or more set by the Administrator of the machine, the Utility screen appears and the ma-
chine is set into an access lock state. To cancel the access lock state, settings must be made by 
the Service Engineer; or, turn off, and then turn on, the main power switch of the machine. If the 
main power switch is turned off and on, the access lock state is canceled after the lapse of time set 
for [Release Time Settings]. When the main power switch is turned off, then on again, wait at least 
10 seconds to turn it on after turning it off. If there is no wait period between turning the main power 
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2.11 Changing the Administrator Password2
switch off, then on again, the machine may not function properly. 
Here is the sequence, through which the main power switch and sub power switch are turned on 
and off: 
Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch 
→ Turn on the sub power switch
5Enter the new 8-digit Administrator Password from the keyboard or keypad.
To prevent entry of a wrong password, enter the password again in [Password Confirmation].
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the Security Settings screen.
6Touch [OK].
%If the entered Administrator Password does not meet the requirements of the Password Rules, a 
message that tells that the entered Administrator Password cannot be used appears. Enter the cor-
rect Administrator Password. For details of the Password Rules, see page 1-8.
%If the entered Administrator Password does not match, a message that tells that the Administrator 
Password does not match appears. Enter the correct Administrator Password.
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2.12 Protecting Data in the HDD2
2.12 Protecting Data in the HDD
When access to the machine by the Administrator of the machine through the Administrator Settings from 
the control panel is authenticated, the machine enables the operation for setting and changing the Encryption 
Key.
By setting the Encryption Key, the data stored in the HDD is encrypted, thereby protecting the data in the 
HDD. The Encryption Key entered is displayed as *.
Reference
-When an Encryption Key (encryption word) is set using HDD Encryption Setting, an Encryption Key with 
a key length of 128 bits is generated. The generated encryption key is used to encrypt or decrypt data 
through AES encryption algorithm.
2.12.1 Setting the Encryption Key (encryption word)
0For the procedure to call the Security Settings screen on the display, see steps 1 and 2 of page 2-10.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
0To prevent data from leaking as a result of reinstallation of the HDD on another machine, a unique value 
that varies from one machine to another must be set for the encryption key.
0Do not set any number that can easily be guessed from birthdays, employee identification numbers, 
and the like for the Encryption Key. Try to change the Encryption Key at regular intervals.
0Make sure that nobody but the Administrator of the machine comes to know the Encryption Key.
0If only the Encryption Key is to be set while the machine is being used without setting the Encryption 
Key, the Service Engineer must perform some setting procedures in advance. For details, contact your 
Service Representative.
0To change the Encryption Key, see page 2-56.
0Executing HDD Format erases data in the HDD. It is recommended that important data should be saved 
in a backup medium in advance. Execution of HDD Format will also reset the setting values of different 
functions to the default values. Set the Enhanced Security Mode to [ON] again. For the functions whose 
settings are reset to the default values, see page 2-10.
1Call the Security Settings screen on the display from the control panel.
2Touch [HDD Settings].
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2.12 Protecting Data in the HDD2
3Touch [HDD Encryption Setting].
4A confirmation message appears. Select [Yes] and touch [OK].
5Enter the new 20-digit Encryption Key from the keyboard or keypad.
To prevent entry of a wrong Encryption Key, enter the Encryption Key again in [Encryption Passphrase 
Confirmation].
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the HDD Settings screen.
6Touch [OK].
%If the entered Encryption Key does not meet the requirements of the Password Rules, a message 
that tells that the entered Encryption Key cannot be used appears. Enter the correct Encryption Key. 
For details of the Password Rules, see page 1-8.
%If the entered Encryption Key does not match, a message that tells that the Encryption Key does not 
match appears. Enter the correct Encryption Key.
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2.12 Protecting Data in the HDD2
7Make sure that a message appears prompting you to turn OFF and then ON the main power switch. 
Now, turn OFF and then turn ON the main power switch.
%When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after 
turning it off. if there is no wait period between turning the main power switch off, then on again, the 
machine may not function properly. 
Here is the sequence, through which the main power switch and sub power switch are turned on 
and off: 
Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch 
→ Turn on the sub power switch
8The following screen appears after the machine has been restarted.
9Call the Administrator Settings on the display from the control panel.
%For the procedure to call the Administrator Settings on the display, see page 2-2.
10Touch [HDD Format].
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2.12 Protecting Data in the HDD2
11A confirmation message appears. Select [Yes] and touch [OK].
12Make sure that a message appears prompting you to turn OFF and then ON the main power switch. 
Now, turn OFF and then turn ON the main power switch.
%When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after 
turning it off. if there is no wait period between turning the main power switch off, then on again, the 
machine may not function properly. 
Here is the sequence, through which the main power switch and sub power switch are turned on 
and off: 
Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch 
→ Turn on the sub power switch
%To set the [Overwrite HDD Data], go to step 13.
13Call the HDD Settings screen on the display from the control panel.
%For the procedure to call the HDD Settings screen on the display, see steps 1 and 2 of page 2-50.
14Touch [Overwrite HDD Data].
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2.12 Protecting Data in the HDD2
15Touch [Encryption Priority] or [Overwrite Priority].
%[No] is the default setting.
16Touch [OK].
%If [Encryption Priority] is switched to [Overwrite Priority], or vice versa, HDD Format must be per-
formed after the setting change. Perform HDD Format by following the steps below.
17A confirmation message appears. Select [Yes] and touch [OK].
ItemDescription
[Encryption  Priority] A different data overwrite method applies from [Mode 1] or [Mode 2]. To set 
[Overwrite HDD Data], select [Encryption Priority].
[Overwrite Priority] The data overwrite method can be 
specified.[Mode 1] Overwritten with 
0x00
[Mode 2] Overwritten with 
0x00 → Overwritten 
with 0xff → Overwrit-
ten with letter a 
(0x61) → Verified
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2.12 Protecting Data in the HDD2
18Make sure that a message appears prompting you to turn OFF and then ON the main power switch. 
Now, turn OFF and then turn ON the main power switch.
%When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after 
turning it off. if there is no wait period between turning the main power switch off, then on again, the 
machine may not function properly. 
Here is the sequence, through which the main power switch and sub power switch are turned on 
and off: 
Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch 
→ Turn on the sub power switch
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