Konica Minolta bizhub 363 User Manual

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2.4 Canceling the Operation Prohibited State2
4Select the function, for which Prohibit Function as a result of unauthorized access is to be released.
5Touch [OK].
This clears the unauthorized access check count of the specific function selected in step 4.
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2.5 Setting the Authentication Method2
2.5 Setting the Authentication Method
When access to the machine by the Administrator of the machine through the Administrator Settings from 
the control panel is authenticated, the machine enables setting of the authentication method for User Authen-
tication and for Account Track.
The User Authentication method may be [ON (MFP)] that uses the authentication system the machine has, 
[ON (External Server)] that uses a user information control system of the external server, or [OFF]. If the En-
hanced Security Mode is set to [ON], the authentication method should be operated by either [ON (MFP)] or 
[ON (External Server)] (Active Directory).
The Account Track authentication method may be set to [ON] or [OFF]. If [ON] is selected, two or more users 
may be classified into different groups for control.
It is also possible to synchronize User Authentication with Account Track. Selecting Synchronize for Syn-
chronize User Authentication & Account Track allows the machine to be used only through User Authenti-
cation.
NOTICE
Changing the Account Track setting erases all user and account information data that has previously been 
registered. This changes all Personal User Boxes owned by the users who are deleted and all Group User 
Boxes owned by the accounts that are deleted to Public User Boxes. If the password set for a particular box 
before this change does not meet the requirements of the Password Rules, however, no access can be made 
to the Public User Box, to which that specific box was changed. In this case, the Administrator must first new-
ly set a password that meets the requirements of the Password Rules. For details of the Password Rules, see 
page 1-8.
If [ON (External Server)] is selected for the authentication method, be sure to select [Active Directory] in the 
External Server Settings.
2.5.1 Setting the Authentication Method
0For the procedure to call the Administrator Settings on the display, see page 2-2.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
1Call the Administrator Settings on the display from the control panel.
2Touch [User Authentication/Account Track].
3Touch [General Settings].
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2.5 Setting the Authentication Method2
4Select [User Authentication] and touch [ON (MFP)] or [ON (External Server)].
%To use the External Server, the External Server must be registered in advance. For how to make the 
External Server Settings, see page 2-19.
5Select [Account Track] and touch [ON].
%If the Account Track is not to be used, go to step 7.
6Select [Synchronize User Authentication & Account Track] and touch [Synchronize].
%When [Do Not Synchronize] is selected, both User Authentication and Account Track are checked 
each time the machine is used.
7Touch [OK].
8A message appears that prompts you to clear the use control data. Now, select [Yes] and touch [OK].
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2.5 Setting the Authentication Method2
2.5.2 Setting the External Server
0If [ON (External Server)] is selected for the authentication method, the External Server must be regis-
tered in the machine in advance.
0For the procedure to call the User Authentication/Account Track screen on the display, see steps 1 and 
2 of page 2-17.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
1Call the User Authentication/Account Track screen on the display from the control panel.
2Touch [External Sever Settings].
3Touch the specific Sever Registration key, in which no sever has been registered.
4Touch [New].
%To change or delete a previously registered server, touch [Edit] or [Delete].
5Touch [Server Type].
6Touch [Active Directory].
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2.5 Setting the Authentication Method2
7From the keyboard or keypad, enter the Domain Name and touch [OK].
8Touch [OK].
9Make the necessary settings.
%If the Sever Name is yet to be entered, [OK] cannot be touched. Be sure to enter the Sever Name.
%A Sever Name that already exists cannot be redundantly registered.
10Touch [OK].
11Touch [Close].
%If two or more External Servers have been registered, select any desired server and touch [Set as 
Default].
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2.6 ID & Print Setting Function2
2.6 ID & Print Setting Function
When access to the machine by the Administrator of the machine through the Administrator Settings from 
the control panel is authenticated, the machine enables setting of the operation of the ID & Print Setting func-
tion.
ID & Print is a function to authenticate a user using a user name and password, then automatically print the 
print jobs saved in the ID & Print User Box of this machine, when user authentication is enabled.
NOTICE
The Administrator must first make User Authentication settings before setting the ID & Print. For details of the 
User Authentication, see page 2-17.
Setting ID & Print
0For the procedure to call the Administrator Settings on the display, see page 2-2.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
1Call the Administrator Settings on the display from the control panel.
2Touch [User Authentication/Account Track].
3Touch [User Authentication Settings].
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2.6 ID & Print Setting Function2
4Touch [Administrative Settings].
5Touch [ID & Print Settings].
6Select [ON].
7Touch [OK].
%If [ON] is set, the document is stored as ID & Print Document even if [Print] is selected on the printer 
driver side.
%Even if [OFF] is set, the document is stored as ID & Print Document if [ID & Print] is selected on the 
printer driver side.
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2.7 System Auto Reset Function2
2.7 System Auto Reset Function
When access to the machine by the Administrator of the machine through the Administrator Settings from 
the control panel is authenticated, the machine enables setting of the operation of the System Auto Reset 
function.
If no operations are performed for a predetermined period of time during access to the Administrator Settings 
or user mode (during setting of User Authentication) from the control panel, the System Auto Reset function 
automatically causes the user to log off from the mode.
The predetermined period of time, after which the System Auto Reset function is activated, can be selected 
from among nine values between 1 min. and 9 min. System Auto Reset can also be set to [OFF]. If no oper-
ations are performed for 1 min. even with System Auto Reset set to [OFF], the function causes the user to log 
off from the mode automatically.
Reference
-Processing of a specific job, however, takes precedence over the System Auto Reset function. That is, 
even if a predetermined period of time elapses during which no operations are performed, once the pro-
cessing of the specific job has been started, the System Auto Reset function does not cause the user 
to log off from the mode. The user logs off from the mode after the lapse of a predetermined period of 
time after the processing of the specific job is completed.
Setting the System Auto Reset function
0For the procedure to call the Administrator Settings on the display, see page 2-2.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
1Call the Administrator Settings on the display from the control panel.
2Touch [System Settings].
3Touch [Reset Settings].
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2.7 System Auto Reset Function2
4Touch [System Auto Reset].
5Press the [C] key and enter the period of time (1 min. to 9 min.) after which System Auto Reset is acti-
vated from the keypad.
%The time for System Auto Reset can be set to a value between 1 min. and 9 min., variable in 1-min. 
increments. An input data error message appears when any value falling outside the range of 1 to 9 
min. is set. Enter the correct System Auto Reset Time.
%If no operations are performed for 1 min. even with System Auto Reset set to [OFF], the function is 
activated to cause the user to log off from the mode automatically.
%Press the [C] key to clear all characters.
6Touch [OK].
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2.8 User Setting Function2
2.8 User Setting Function
When access to the machine by the Administrator of the machine through the Administrator Settings is au-
thenticated, the machine enables registration of the users who can use the machine. It also enables opera-
tions for deleting a user and changing a User Password. In PageScope Web Connection, import/export of 
the user registration information is enabled, allowing the backup data of the user registration information to 
be saved or the saved backup data to be restored.
User Registration allows the User Name, User Password, and other user information to be registered for en-
abling access to, or operation of, the machine. Up to 1,000 different users can be registered. User Registra-
tion allows identification and authentication of each individual user, thereby preventing unauthorized use of 
the machine. A User Password may consist of 8 to 64 digits. The password entered is displayed as * or ●.
Reference
-If [ON (External Server)] (Active Directory) is set for the authentication method, it is not possible to make 
user registration or change a User Password from the control panel. To register or change a user, make 
the settings on the server side. If PageScope Data Administrator is used for registering user information, 
however, the user name must match that registered in the External Server. Further, a User Password 
can be set, but is not to be used for authentication.
-If [ON (External Server)] (Active Directory) is set for the authentication method and if a user not regis-
tered with this machine is authenticated through user authentication, that particular user name is auto-
matically registered in the machine.
-If [ON (External Server)] (Active Directory) is set for the authentication method and if a user registered 
with this machine is authenticated through user authentication, that particular user name, along with 
the External Server name, is automatically registered in the machine. No two User Names registered in 
an External Server may be alike.
-If the user authentication method is changed between [ON (MFP)] and [ON (External Server)], the user 
information registered under the previous authentication method cannot be used under the new au-
thentication method.
-If the user authentication method is to be changed, be sure first to delete all user information used under 
the old authentication method and then change the user authentication method as necessary. If a pre-
viously registered user is deleted, the Personal User Box owned by that specific user is changed to 
Public User Box. If the password set for a particular box before this change does not meet the require-
ments of the Password Rules, however, no access can be made to the Public User Box, to which that 
specific box was changed. In this case, the Administrator must first newly set a password that meets 
the requirements of the Password Rules. For details of the Password Rules, see page 1-8.
-If [ON (MFP)] is set for the authentication method, a specific registered user may be temporarily sus-
pended from using the machine or a suspended user may be allowed to use the machine again. While 
a user is suspended from using the machine, he or she cannot log onto the machine.
-[Pause] setting for the user is disabled if [ON (External Server)] (Active Directory) is set for the authenti-
cation method.
Making user setting

0For the procedure to call the Administrator Settings on the display, see page 2-2.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
0If synchronization with Account Track has been set, the account should be registered in advance. For 
how to make the Account Track Registration, see page 2-31.
1Call the Administrator Settings on the display from the control panel.
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