HP LaserJet 9050N User Manual
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ENWWSpecifying paper to print on79 Specifying paper to print on You can configure the printer to select paper by type (such as plain or letterhead) and size (such as letter or A4), as opposed to source (a paper tray). Printing by Type and Size means that the printer to pulls paper from the first tray that is loaded with the type or size that you select. Selecting paper by type rather than source is similar to locking out trays, which helps to protect special paper from accidental use. (However, selecting the ANY SIZE , ANY TYPE , or PLAIN setting does not turn on the tray lock-out function.) For example, if Tray 2 is configured for letterhead, and you specify in the driver that you want to print on plain paper, the printer w ill not pull the letterhead from Tray 2. Instead, the printer pulls paper from a tray that has plain paper loaded and is configured for plain paper on the printer control panel. Selecting paper by type and size results in significantly better print quality for heavy paper, glossy paper, and transparencies. Using the wrong setting can result in unsatisfactory print quality. Always print by type for special print media such as labels or grayscale transparencies. Always print by size for envelopes. Benefits of printing by type and size of paper If you frequently use several kinds of paper, once trays are set correctly, you do not have to check which paper is loaded in each tray before you print. This is especially helpful when the printer is shared and more than one person loads or removes paper. Printing by type and size of paper is a way to be sure that print jobs always print on the appropriate paper. To set the type for the paper or media you loaded when you are unsure which type (such as bond or recycled) to choose, check the label on the package of paper. For supported types of paper, see Paper specifications or go to www.hp.com/support/lj9050_lj9040 . Note The type and size settings can also be configured from the embedded Web server or HP Web Jetadmin software for networked printers. See the printer driver online help. To print by type and size of paper NoteSettings in the printer driver and software program override control-panel settings. (Software program settings generally override printer driver settings.) 1 Load and adjust the trays. (See Loading input trays, or go to www.hp.com/support/ lj9050_lj9040.) 2 At the printer control panel, press , use or to scroll to PAPER HANDLING, and then press . 3 Do one of the following: To allow the printer to automatically pull the type and size of paper loaded in optional Tray 1: Set TRAY 1 SIZE=ANY SIZE and TRAY 1 TYPE=ANY TYPE . To print by type and size from optional Tray 1: Set TRAY 1 SIZE to the size loaded, and set TRAY 1 TYPE to the type loaded. To print by type and size from Tray 2, Tray 3, or optional Tray 4 when the tray is loaded with standard size paper: Just set the type. If the size is a detectable standard size, it will be automatically detected. If the size is an undetectable size, set the size. To print by type and size from Tray 2, Tray 3, or optional Tray 4 when the tray is loaded with a custom size paper: set the size and type. For the size, select Custom, and then set the values using the measurements on the guides in the trays. 4 From the program or printer driver, select the type and size of paper.
80Chapter 3 Advanced printing tasks ENWW Using the job-storage features Four special job-storage features are available for this printer. All four are available when a hard disk is installed. Private jobs and proof and hold jobs are available in RAM (with no hard disk installed). ●Private jobs. When you send a private job to the printer, the job does not print until you enter a PIN at the printer. ●Stored jobs. You can download a job such as a personnel form, time sheet, or calendar, to the printer and allow other users to print the job at any time. Stored jobs are copied to the optional hard disk and are not deleted if retention space on the printer becomes limited. ●QuickCopy jobs. You can print the requested number of copies of a job and then store a copy of the job on the optional hard disk in the printer. Storing the job allows you to print additional copies of the job later. ●Proof and hold jobs. This feature provides a quick and easy way to print and proof one copy of a job and then print the additional copies. Follow the instructions below to gain access to the job retention features at the computer. Then, see the specific section for the type of job you want to create. CAUTION If you turn the printer off, all QuickCopy, Proof and hold, and Private jobs are deleted. To gain access to the job storage features For Windows 1On the File menu, click Print. 2 Click Properties and click the Job Storage tab. 3 Select the desired Job Storage Mode . For Macintosh In newer drivers: Select Job Retention from the pull-down menu in the print dialog box. In older drivers, select Printer Specific Options . Printing a private job The private printing feature lets a user specify that a job is not printed until that user releases it using a 4-digit personal identification number (PIN) through the printer control panel. The user specifies the PIN in the driver, and the PIN is sent to the printer as part of the print job. Note The private jobs feature uses available printer RAM memory if the printer does not have a hard disk installed. For moderate to heavy use of th is feature, HP recommends installing an optional hard disk. To create private jobs To specify that a job is private from the driver, select the Private Job option, enter a User Name and Job Name, and type a 4-digit PIN. The job will not print until you enter the PIN at the control panel.
ENWWUsing the job-storage features81 Releasing private jobs The user can print a private job from the control panel. To release private jobs 1Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 Use or to scroll to Print and then press . (The Print icon should have next to it.) 6 Use the numeric keypad to type the PIN, and then press . Deleting a private job A private job is automatically deleted from the printer hard disk accessory after the user releases it for printing. If you want to delete the job without printing it, use this procedure. To delete private jobs 1Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 Use or to scroll to Delete and then press . ( Delete should have next to it.) 6 Use the numeric keypad to type the PIN, and then press . Storing a print job The user can download a print job to the printer hard disk accessory without printing it. The user can then print the job at any time through the printer control panel. For example, a user might want to download a personnel form, calendar, time sheet, or accounting form that other users can access and print. To store a print job on the hard disk accessory, select the Stored Job option in the driver when printing from the printer. Note The stored job feature uses available RAM memory on the printer if the printer does not have a hard disk installed. For moderate to heavy use of this feature, HP recommends installing an optional hard disk. To create stored jobs In the printer driver, select the Stored Job option and type a user name and job name. The job does not print until someone requests it at the printer. See Printing a stored job.
82Chapter 3 Advanced printing tasks ENWW Printing a stored job The user can print a job stored on the printer hard disk accessory from the control panel. To print a stored job 1 Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 To print the default number of copies, press . When is selected, the screen changes to Copies=n . To change the number, use the numeric keypad or and to select a new number, and then press . If Print has next to it, the job is a private job and requires a PIN. See Printing a private job. Deleting a stored job Jobs stored on the printer hard disk accessory can be deleted from the control panel. To delete a stored job 1Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 Use or to scroll to Delete and then press . If Delete has next to it, the job requires a PIN to delete. See Printing a private job. QuickCopying a job The QuickCopy feature prints the requested number of copies of a job and stores a copy on the printer hard disk accessory. Additional copies of the job can be printed later. This feature can be turned off from the driver. The default number of different QuickCopy jobs that can be stored on the printer is 32. From the control panel, you can set a different default number. See JOB STORAGE LIMIT=32. To create QuickCopy jobs CAUTIONIf the printer needs additional sp ace to store newer QuickCopy jobs, the printer will delete other stored QuickCopy jobs, starting with the oldest job. To permanently store the job and prevent the printer from deleting it when space is needed, select the Stored Job option instead of the QuickCopy option. In the printer driver, select the QuickCopy option and type a user name and a job name. When you send the job to print, the printer prints the number of copies you set in the printer driver. To print more quick copies at the printer, see Printing additional copies of QuickCopy jobs .
ENWWUsing the job-storage features83 Printing additional copies of QuickCopy jobs This section describes how to print additional copies of a job stored on the printer hard disk accessory from the control panel. To print more copies of a QuickCopy job 1Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 To print the default number of copies, go to the next step. Otherwise, to check or change the number of copies to print: aUse or to scroll to Copies and then press . The number of copies to be printed appears at the top of the window. b To change the number, use the numeric keypad or and to select a new number and then press . 6 Use or to scroll to Print and then press . The job prints. If Print has next to it, the job requires a PIN to print. See Printing a private job. Deleting a QuickCopy job Delete a QuickCopy job at the printer when you no longer need it. If the printer needs additional space to store new QuickCopy jobs, the printer will automatically delete other stored QuickCopy jobs, starting with the oldest job. Note Stored QuickCopy jobs can be deleted from the control panel or from HP Web Jetadmin. To delete a QuickCopy job 1Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 Use or to scroll to Delete and then press . If Delete has next to it, the job requires a PIN to delete. See Printing a private job. Proofing and holding a job The proof and hold feature provides a quick and easy way to print and proof one copy of a job and then to print the additional copies. To permanently store the job and prevent the printer from deleting it when space is needed for something else, select the Stored Job option in the driver. The proof and hold feature uses available RAM memory on the printer if the printer does not have a hard disk installed. For moderate to heavy use of this feature, HP recommends installing an optional hard disk.
84Chapter 3 Advanced printing tasks ENWW To create a proof and hold job CAUTION If the printer needs additional space to stor e newer proof and hold jo bs, the printer will delete other stored proof and hold jobs, starting with the oldest job. To permanently store the job and prevent the printer from deleting it when space is needed, select the Stored Job option in the printer driver instead of the Proof and Hold option. In the printer driver, select the Proof and Hold option and enter a user name and job name. The printer prints one copy of the job for you to proof. Then, see Printing the remaining copies of a held job . Printing the remaining copies of a held job The user can print the remaining copies of a job held on the printer hard disk accessory from the control panel. To print a proof and hold job 1Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 Use or to scroll to Print and then press . The job prints the remaining copies requested from the computer. If Print has next to it, the job requires a PIN to print. See Printing a private job. Deleting a held job When a user sends a proof and hold job, the prin ter automatically deletes that user’s previous proof and hold job. If no proof and hold job already exists for that job name and the printer needs additional space, the printer might delete other proof and hold jobs, starting with the oldest one. To delete a proof and hold job 1Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 Use or to scroll to Delete and then press . If Delete has next to it, the job requires a PIN to delete. See Printing a private job.
ENWWOverview85 4 Security features Overview This section explains important security features available on your printer: ●Secure Disk Erase ●Security lock ●Job storage features
86Chapter 4 Security features ENWW Secure Disk Erase You might need to protect deleted data from unauthorized access on the printer hard drive. Secure Disk Erase is a security feature that you can use to securely erase print jobs from the hard drive. Security levels are set by using HP Web Jetadmin. Three levels of Secure Disk Erase are available: ●Non-Secure Fast Erase This is a simple file-table erase function. Access to the file is removed, but actual data is retained on the disk until it is overwritten by subsequent data-storage operations. This is the fastest mode. Non-Secure Fast Erase is the default erase mode. ●Secure Fast Erase Access to the file is removed, and the data is overwritten with a fixed, identical character pattern. This is slower than Non-Secure Fast Erase, but all data is overwritten. Secure Fast Erase meets the U.S. Department of Defense 5220-22.M requirements for the clearing of disk media. ●Secure Sanitizing Erase This level is similar to the Secure Fast Erase mode . In addition, data is repetitively overwritten by using an algorithm that prevents any residua l data persistence. This mode will impact performance. Secure Sanitizing Erase meets the U.S. Department of Defense 5220-22.M requirements for the sanitization of disk media. Affected data Data affected (covered) by the Secure Disk Erase feature includes temporary files that are created during the print and copying process, stored jobs, proof and hold jobs, disk-based fonts, and disk-based macros (forms). No te that stored jobs will only be securely overwritten when they have been deleted through the Retrieve Job menu on the device after the appropriate erase mode has been set. (See Deleting a stored job.) This feature will not impa ct data that is stored on flash-based printer non-volatile RAM (NVRAM) that retains default printer settings, page counts, and similar data. This feature does not affect data that is stored on a system RAM disk (if one is used). This feature does not impact data that is stored on the flash-based system boot RAM. Changing the Secure Disk Erase mode does not overwrite previous data on the disk, nor does it immediately perform a full-disk sanitization. Changing the Secure Disk Erase mode changes how the printer cleans up temporary data for jobs after the erase mode has been changed. Gaining access to Secure Disk Erase Use HP Web Jetadmin to set the Secure Disk Erase feature. Additional information For additional information about the HP Secure Disk Erase feature, see the HP support flyer or go to www.hp.com/go/webjetadmin ).
ENWWSecurity lock87 Security lock The security lock is a mechanical lock that can be used to prevent the removal of internal computer components, Optional EIO accessories are not protected, however. Purchase the lock assembly separately, and then install it on the product. Job storage features Several job-storage features are available for the printer. These features include printing private jobs, storing print jobs, quick-copying jobs, and proofing and holding jobs. For more information about job storage features, see Using the job-storage features.