HP LaserJet 9050N User Manual

							ENWWPrinter software19
Update Now
If you have modified the configuration of the HP LaserJet 9040/9050 printer since installation, the 
driver can be automatically updated with the new configuration in environments that support 
bidirectional communication. Click the  Update Now button to automatically reflect the new 
configuration in the driver.
Note The Update Now feature is not supported from the client machine in a Point-and-Print 
environment. Update Now can be used for locally-installed printers, and by the Point-and-Print 
server.
HP Driver Preconfiguration
HP Driver Preconfiguration is a set of tools that you can use to customize and distribute 
HP software in managed corporate printing environments. By using HP Driver Preconfiguration, 
information technology, (IT) administrators can preconfigure the printing and device defaults for 
HP printer drivers before installing the drivers in the network environment. For more information, 
see the HP Driver Preconfiguration Support Guide , which is available at www.hp.com/support/
lj9050_lj9040.
Printer drivers
Use the printer drivers to gain access to the printer features and allow the computer to 
communicate with the printer (by using a printer language). Check the installation notes, the 
readme file, and the late-breaking readme file on the printer CD-ROM for additional software and 
languages.
The following table lists the printer drivers that are included with the printer. The most recent 
drivers are available at  www.hp.com/support/lj9050_lj9040
. (If you do not have access to the 
Internet, see the HP support flyer.) Depending on the configuration of Windows-based 
computers, the installation program for the printer software automatically checks the computer 
for Internet access in order to obtain the latest drivers.
Note The PCL 5e print driver for all operating systems, plus the PCL 6 and PS drivers for 
Windows NT 4.0, are available on the CD-ROM. However, these print drivers are not installed 
during typical installation. To install one of these drivers, use the Add Printer Wizard.
Operating system
1
1.Not all of the printer features  are available from all drivers or  operating systems. See the context-
sensitive Help in your driver for available features.
PCL 5e PCL 6 PS2
2.PostScript (PS) 3 emulation is refe rred to as PS throughout this guide.
PPD3
3.Only PostScript Printer Description (PPDs) files are included (see  PostScript Printer Description 
Files (PPDs) and Printer Dialog Extension (PDEs) ). If you need the Apple printer driver, it comes 
with the Macintosh oper ating system (OS), or it can be  obtained directly from Apple.
Windows 9
X and Windows 
Me
➼➼➼
Windows NT 4.0,➼➼➼
Windows 2000➼➼➼
Windows XP➼➼➼
Windows Server 2003➼➼➼
Macintosh OS➼➼➼➼
 
						

							20Chapter 1 Printer basics ENWW
NoteIf your system did not automatically check the Internet for the latest drivers during software 
installation, you can download the latest drivers from  www.hp.com/support/lj9050_lj9040
. After 
you are connected, click Downloads and Drivers  to find the driver that you want to download.
You can obtain Model Scripts for UNIX and Linux by downloading them from the Internet or by 
requesting them from an HP-authorized service or support provider. You can download the UNIX 
installers at  www.hp.com/support/net_printing
.
Note If the printer driver that you want is not on the printer CD-ROM or it is not listed here, check the 
installation notes, the readme file, and the late-breaking readme file to see if the printer driver is 
supported. If it is not supported, contact the manufacturer or distributor of the program that you 
are using and request a driver for the printer.
Additional drivers
The following drivers are not included on the CD-ROM, but are available from the Internet or from 
HP Customer Care.
●OS/2 PCL 5e/6 printer driver
●OS/2 PS printer driver
●UNIX model scripts
●Linux drivers
●HP OpenVMS drivers
NoteThe OS/2 drivers are available from IBM and are packaged with OS/2. They are not available in 
Traditional Chinese, Simplified Chinese, Korean, or Japanese.
NoteThe HP OpenVMS drivers are available from  h71000.www7.hp.com.
Choose the correct printer driver for your needs 
Select a printer driver based on the way that you use the printer. Certain printer features are 
available only in the PCL 6 drivers. See the printer driver Help for available features.
●Use the PCL 6 driver to take full advantage of the printer features. For general office printing, 
the PCL 6 driver is recommended to provide optimum performance and print quality.
●Use the PCL 5e driver if you need backward  compatibility with previous PCL printer drivers 
or older printers.
●Use the PS driver if you are printing primarily from PostScript-specific programs such as 
Adobe and Corel, for compatibility with Post Script Level 3 needs, or for PS font DIMM 
support.
Note The printer automatically switches between PS and PCL printer languages.
Printer driver Help
Each printer driver has help screens that can be activated by clicking the  Help button, pressing 
the 
F1 key, or clicking the question mark symbol in the upper-right corner in the printer driver 
(depending on the Wi ndows operating system in use). Th ese help screens give detailed 
information about the specific driver. Printer driver Help is separate from the software program 
Help.
 
						

							ENWWPrinter software21
Gaining access to the printer drivers
Use one of the following methods to gain access to the printer drivers from your computer:
Operating 
system  Temporarily change 
settings
(from a software 
program) Change print job 
default settings
(across all software 
programs)Change 
configuration 
settings (for 
example, add a new 
input tray)
Windows 9
X, 
Windows NT, and 
Windows Me On the 
File menu, click 
Print . Select the printer, 
and then click 
Properties . (The actual 
steps can vary; this is the 
most common method.) Click the 
Start button, 
point to  Settings , and 
then click  Printers. 
Right-click the 
appropriate printer icon, 
and then select 
Properties  (Windows 98 
and Windows Me) or 
Document Defaults 
(Windows NT 4.0). Click the 
Start button, 
point to  Settings , and 
then click  Printers. 
Right-click the 
appropriate printer icon, 
and then select 
Properties . Click the 
Configure  tab.
Windows 2000 
and Windows XP On the 
File menu, click 
Print . Select the printer, 
and then click  Properties 
or  Preferences . (The 
actual steps can vary; 
this is the most common 
method.) Click the 
Start button, 
point to  Settings , and 
then click  Printers or 
Printers and Faxes . 
Right-click the printer 
icon, and then select 
Printing Preferences .Click the 
Start button, 
point to  Settings , and 
then click  Printers. 
Right-click the 
appropriate printer icon, 
and then select 
Properties . Click the 
Device Settings  tab.
Macintosh OS 9.1 On the  File menu, click 
Print . Change the 
settings that you want on 
the various pop-up 
menus. On the 
File menu, click 
Print . As you change 
settings on the pop-up 
menu, click  Save 
Settings . Click the desktop printer 
icon. From the 
Printing 
menu, click  Change 
Setup .
Macintosh OS X 
10.1 On the 
File menu, click 
Print . Change the 
settings that you want on 
the various pop-up 
menus. On the 
File menu, click 
Print . As you change 
settings on the various 
pop-up menus, click  
Save  Custom  Settings . 
These settings are saved 
as the  Custom  option. To 
use the new settings, you 
must select the  Custom 
option each time that you 
open a program and 
print. Delete the printer and 
reinstall it. The driver will 
be automatically 
configured with the new 
options when the driver is 
reinstalled (AppleTalk 
connections only.)
Configuration settings 
might not be available in 
Classic mode.
 
						

							22Chapter 1 Printer basics ENWW
Software for Macintosh computers
The HP installer provides PostScript Printer Description (PPD) files, Printer Dialog Extensions 
(PDEs), and the HP LaserJet Utilit y for use with Macintosh computers.
The embedded Web server can be used by Macintosh computers if the printer is connected to a 
network.
PostScript Printer Descri ption Files (PPDs) and Printer Dialog Extension 
(PDEs) 
Use PPDs, in combination with the PostScript drivers, to gain access to the printer features and 
allow the computer to communicate with the printer. An installation program for the PPDs, PDEs, 
and other software is provided on the CD-ROM. Use the appropriate PS driver that is provided 
with the operating system.
Macintosh OS X.2 On the  File menu, click 
Print . Change the 
settings that you want on 
the various pop-up 
menus. On the 
File menu, click 
Print . Change settings 
on the various pop-up 
menus. On the  Presets 
pop-up menu, click  Save 
as , and type a name for 
the preset. These 
settings are saved in the 
Presets  menu. To use 
the new settings, you 
must select the saved 
preset option each time 
that you open a program 
and print. Open the 
Print Center . 
(Select the hard drive, 
click  Applications , click 
Utilities , and then 
double-click  Print 
Center .) Click the print 
queue. On the  Printers 
menu, click  Show Info. 
Select the  Installable 
Options  menu.
Configuration settings 
might not be available in 
Classic mode.
Macintosh OS X.3 On the  File menu, click 
Print . Change the 
settings that you want on 
the various pop-up 
menus. On the 
File menu, click 
Print . Change settings 
on the various pop-up 
menus. On the  Presets 
pop-up menu, click  Save 
as , and type a name for 
the preset. These 
settings are saved in the 
Presets  menu. To use 
the new settings, you 
must select the saved 
preset option each time 
that you open a program 
and print. Open the 
Printer Setup 
Utility . (Select the hard 
drive, click  Applications , 
click  Utilities , and then 
double-click  Printer 
Setup Utility .) Click the 
print queue. On the 
Printers  menu, click 
Show Info . Select the 
Installable Options  
menu.
Operating 
system  Temporarily change 
settings
(from a software 
program) Change print job 
default settings
(across all software 
programs)Change 
configuration 
settings (for 
example, add a new 
input tray)
 
						

							ENWWPrinter software23
HP LaserJet Utility
Use the HP LaserJet Utility to co ntrol features that are not available in the driver. Use the 
illustrated screens to select the  printer features that you want. Use the HP LaserJet Utility to 
perform the following tasks:
●name the printer, assign it to a zone on the network, and download files and fonts
●configure and set the printer for Internet protocol (IP) printing
Note The HP LaserJet Utility is not cu rrently supported for OS X, but the utility is supported for the 
Classic environment.
Installing the printing system software
The following sections contain instructions for installing the printing system software.
The printer comes with printing system software and printer drivers on a CD-ROM. The printing 
system software on the CD-ROM must be installed to take full advantage of the printer features. 
If you do not have access to a CD-ROM drive, yo u can download the printing system software 
from the Internet at  www.hp.com/suppor t/lj9050_lj9040
.
Note Sample model scripts for UNIX  (HP-UX®, Sun Solaris) and Linux networks are available for 
download at www.hp.com/support/net_printing.
Installing Windows prin ting system software for direct connections
This section explains how to install the printing system software for Microsoft Windows 98, 
Windows Me, Windows NT 4.0, Windows 2000, Windows Server 2003, and Windows XP. 
If you are installing the software on Windows NT  4.0, Windows 2000, Windows Server 2003, or 
Windows XP, make sure that you have administrator privileges.
When installing the printing software in a direct-connect environment, always install the software 
before connecting the parallel cable. If the parallel cable was connected before the software 
installation, see  Installing the software after the parallel cable has been connected .
To install the printing system software
1 Close all of the software programs that are open or running.
2 Insert the printer CD-ROM into the CD-ROM drive. If the welcome screen does not open, 
start it by using the following procedure:
aOn the  Start menu, click  Run.
b Type the following information: X:/setup (where X is the letter of the CD-ROM drive).
c Click  OK.
3 When prompted, click  Install Printer and follow the instructions on the computer screen.
4 Click  Finish  when the installation is complete. You might need to restart the computer.
5 Print a Test Page or a page from any software program to make sure that the software is 
correctly installed.
If installation fails, reinstall the so ftware. If this fails, check the installation notes and readme files 
on the printer CD-ROM or the flyer that came in the printer box, or go to  www.hp.com/support/
lj9050_lj9040 for help or more information.
 
						

							24Chapter 1 Printer basics ENWW
Installing Windows printing system software for networks
The software on the printer CD-ROM supports network installation with a Microsoft network. For 
network installation on other operating systems, go to  www.hp.com/support/lj9050_lj9040
, or 
see the  Network Installation Guide  that is included with the printer.
The HP Jetdirect print server that is included with the HP LaserJet 9040n/9050n and the HP 
LaserJet 9040dn/9050dn printer has a 10/100Base-TX network port. If you need an HP Jetdirect 
print server with another type of network port, see  Parts or accessories or go to www.hp.com/
support/lj9050_lj9040.
The installer does not support printe r installation or printer object creation on Novell servers. It 
supports only direct-mode network installations between Windows computers and a printer. To 
install your printer and create  objects on a Novell server, use an HP utility (such as HP Web 
Jetadmin or HP Install Network Printer Wi zard) or a Novell utility (such as NWadmin).
To install the printing system software
1 Make sure that the HP Jetdirect print server is configured correctly for the network by printing 
a configuration page (see  Printing information pages ). On the second page, locate the 
printer IP address. You might need this address to complete network installation. If the 
printer is using DHCP IP configuration, use the name on the second page. Otherwise, if the 
printer is shut down for an extended period of time, DHCP does not guarantee that the same 
IP address will be issued.
2 Close all software programs that are open or running. 
3 Insert the printer CD-ROM into the CD-ROM drive. If the welcome screen does not open, 
start it by using the following procedure:
aOn the  Start menu, click  Run.
b Type the following: X:/setup (where X is the letter of the CD-ROM drive).
c Click  OK.
4 When prompted, click  Install Printer and follow the instructions on the computer screen.
5 Click  Finish  when installation has completed. You might need to restart the computer.
6 Print a Test Page or a page from any software program to make sure that the software is 
correctly installed.
Note If installation fails, reinstall the software. If this  fails, check the installation notes and readme files 
on the printer CD-ROM or the flyer that came in the printer box, or go to  www.hp.com/support/
lj9050_lj9040 for help or more information.
Setting up a Windows computer to use the network printer by using 
Windows-sharing
If the printer is directly connected to a computer with a parallel cable, you can share the printer 
on the network so that other network users can print to it.
See your Windows documentation for information about how to make Windows-sharing 
available. After the printer is shared, install the printer software on all computers that share the 
printer.
 
						

							ENWWPrinter software25
Installing Macintosh printing  system software for networks
This section describes how to install Macintosh printing system software. The printing system 
software supports Mac OS versions 8.6 through 9.2. x, Mac OS version 10.1, and later.
The printing system software includes the following components:
●PostScriptR Printer D escription (PPD) files
The PPDs, in combination with the PostScript printer drivers, provide access to printer 
features. An installation program for the PPDs and other software is provided on the CD-
ROM that came with the printer. Use the Apple LaserWriter 8 printer driver that comes with 
the computer.
●HP LaserJet Utility
The HP LaserJet Utility provides access to features  that are not available in the printer driver. 
Use the illustrated screens to se lect printer features and complete the following tasks with 
the printer:
 Name the printer.
 Assign the printer to a zone on the network.
 Assign an IP to the printer.
 Download files and fonts.
 Configure and set the printer for IP or AppleTalk printing.
Note The HP LaserJet Utility is not cu rrently supported for OS X, but the utility is supported for the 
Classic environment.
To install printer drivers from Mac OS 8.6 to 9.2
1 Connect the network cable between the HP Jetdirect print server and a network port.
2 Insert the CD-ROM into the CD-ROM drive. The CD-ROM menu runs automatically. If the 
CD-ROM menu does not run automatically, double-click the CD-ROM icon on the desktop, 
and then double-click the Insta ller icon. This icon is located in the Installer/  
folder of the Starter CD-ROM (where  is your language preference). (For 
example, the Installer/English folder contains the Installer icon for the English printer 
software.)
3 Follow the instructions on the computer screen.
4 Open the Apple Desktop Printer  Utility that is located in the {Startup Disk}: Applications: 
Utilities folder.
5 Double-click  Printer (AppleTalk) .
6 Next to AppleTalk Prin ter Selection, click Change.
7 Select the printer, click  Auto Setup, and then click  Create.
8 On the  Printing  menu, click  Set Default Printer .
Note The icon on the desktop is generic. All of the specific print panels appear in the print dialog box 
in a program.
To install printer drivers from Mac OS 10.1 and later
1 Connect the network cable between the HP Jetdirect print server and a network port.
2 Insert the CD-ROM into the CD-ROM drive. The CD-ROM menu runs automatically. If the 
CD-ROM menu does not run automatically, double-click the CD-ROM icon on the desktop, 
and then double-click the Installer icon. This icon  is located in the Installer/ folder 
of the Starter CD-ROM (where  is your language preference). (For example, the 
Installer/English folder contains the Installer icon for the English printer software.) 
 
						

							26Chapter 1 Printer basics ENWW
3
Double-click the  HP LaserJet Installers  folder.
4 Follow the instructions on the computer screen.
5 Double-click the Installer icon for the appropriate language.
6 On your computer hard drive, double-click  Applications, double-click  Utilities, and then 
double-click  Print Center .
7 Click  Add Printer .
8 Select the AppleTalk connection type on OS X 10.1 and the Rendezvous connection type on 
OS X 10.2.
9 Select the printer name.
10 Click  Add Printer .
11 Close the Print Center by clicking the close button in the upper-left corner.
Note Macintosh computers cannot be connected directly to the printer by using a parallel port.
Installing the software after  the parallel cable has been connected
If you have already connected a parallel cable to a Windows computer, the  New Hardware 
Found Wizard  appears when you turn on the computer.
To allow the Wizard to search the CD and automatically install the printer software
1 In the  New Hardware Found  dialog box, click Search CD-ROM drive .
2 Click  Next.
3 Follow the instructions on the computer screen.
4 Print a Test Page or a page from any software program to make sure that the software is 
correctly installed.
If installation fails, reinstall the so ftware. If this fails, check the installation notes and readme files 
on the printer CD-ROM or the flyer that came in the printer box, or go to  www.hp.com/support/
lj9050_lj9040 for help or more information.
Uninstalling the software
This section explains how to uninstall the printing system software.
To remove software from Windows operating systems
Use the Uninstaller in the HP LaserJet 9040/9050/Tools program group to select and remove any 
or all of the Windows HP printing system components.
1Click  Start and then click  Programs.
2 Click  HP LaserJet 9040  or HP LaserJet 9050 , and then click Tools. 
3 Click  Uninstaller .
4 Click  Next.
5 Select the HP printing system components that you want to uninstall.
6 Click  OK. 
7 Follow the instructions on the computer screen to complete the uninstallation.
To remove software from  Macintosh operating systems
Drag the HP LaserJet folder and PPDs to the trash can.
 
						

							ENWWPrinter software27
Software for networks
For a summary of available HP network installation and configuration software solutions, see the 
HP Jetdirect Print Server Administrator’s Guide . You can find this guide on the CD-ROM that is 
included with the printer.
HP Web Jetadmin
Use HP Web Jetadmin to manage HP Jetdirect connected printers within your intranet by using a 
browser. HP Web Jetadmin is a browser-based management tool, and should be installed only 
on a single network administration server. It can be installed and run on Red Hat Linux; Suse 
Linux; Windows NT 4.0 Server and Workstation; Windows 2000 Professional, Server, and 
Advanced Server; and Windows XP with Service Pack 1.
To download a current version of HP Web Jetadmin and for the latest list of supported host 
systems, visit HP Customer Care Online at  www.hp.com/go/webjetadmin
.
When HP Web Jetadmin is installed on a host server, any client can gain access to it through a 
supported Web browser (such as Microsoft In ternet Explorer 5.5 and 6.0 or Netscape 
Navigator 7.0).
HP Web Jetadmin has the following features:
●The task-oriented user interface provides configurable views, saving network managers 
significant time.
●The customizable user profiles let network administrators include only the function that the 
user will view or use.
●Instant e-mail notification of hardware failure, low supplies, and other printer problems can 
be routed to different people.
●Remote installation and management can be completed from any location by using only a 
standard Web browser.
●The advanced autodiscovery locates peripherals on the network, without manually entering 
each printer into a database.
●It offers simple integration into enterprise management packages.
●Users can quickly find peripherals based on para meters such as IP address, color capability, 
and model name.
●Peripherals can be easily organized into logica l groups, with virtual office maps for easy 
navigation.
●Multiple printers can be configured and managed at the same time.
For the latest information about HP Web Jetadmin, go to  www.hp.com/go/webjetadmin
.
UNIX
The HP Jetdirect Printer Installer for UNIX is a simple printer installation utility for HP-UX and 
Solaris networks. It is available for do wnload from HP Customer Care Online at www.hp.com/
support/net_printing.
Utilities
The printer is equipped with several utilities to make it easy to monitor and manage the printer on 
a network.
 
						

							28Chapter 1 Printer basics ENWW
Embedded Web server
This printer is equipped with an embedded Web server, which provides access to information 
about printer and network activities. A Web server provides an environment in which Web 
programs can run, similar to the way an operating system, such as Windows, provides an 
environment for programs to run on your computer. The output from these programs can then be 
viewed in a Web browser, such as Microsoft Internet Explorer or Netscape Navigator.
When a Web server is “embedded,” that means that it resides on a hardware device (such as a 
printer) or in firmware, rather than as software that is loaded on a network server.
The advantage of an embedded Web server is that it provides an interface to the printer that 
anyone who has a network-connected computer or a standard Web browser can use. You do not 
need to install or configure any special software. For more information about the HP embedded 
Web server, see the Embedded Web Server User Guide . You can find this guide on the CD-ROM 
that was included with the printer.
Features
Use the HP embedded Web server to view the printer and network card status and to manage 
printing functions from your computer. With the HP embedded Web server, you can complete the 
following tasks:
●view printer status information
●determine the remaining life on all supplies and order new ones
●view and change tray configurations
●view and change the printer control-panel menu configuration
●view and print internal pages
●receive notification of printer and supplies events
●add or customize links to other Web sites
●select the language in which to show the embedded Web server pages
●view and change network configuration
For information about the features and functionality of the embedded Web server, see 
Embedded Web server .
HP Toolbox
For information about the HP Toolbox, see  HP Toolbox.
Other components and utilities
Several software programs are available for Windows and Macintosh OS users, as well as for 
network administrators. These programs are summarized in the following table.
Windows Macintosh OS Network administrator
●Software installer —
automates the printing 
system installation
●Online Web registration
●HP Toolbox
●PostScript Printer 
Description files (PPDs) — 
for use with the PostScript 
drivers that come with the 
Mac OS
●LaserJet Utility (available 
from the Internet) — a 
printer management utility 
for Mac OS users
●HP Toolbox (for Mac OS X 
v10.2 and later)
●HP Web Jetadmin —a 
browser-based system 
management tool (see 
www.hp.com/go/
webjetadmin for the latest 
HP Web Jetadmin software)
●HP Jetdirect Printer Installer 
for UNIX—available for 
download from 
www.hp.com/support/
net_printing