HP Jornada 540 Series Pocket PC Users Guide

							Chapter 2 | Getting started | 17 
 
 
 
The Today screen 
Switching programs 
Use the HP home menu application or the Start menu to quickly launch your 
favorite programs or open frequently used documents. You can also use HP 
task switcher to switch between running programs. 
To start or switch programs using HP home menu 
1.  Press the HP home menu hot key. 
2.  Tap the button that corresponds to the program or document. 
 
HP home menu displays two pages of buttons and icons that represent the 
programs and documents on your Pocket PC. To display the second page, 
press the HP home hot key a second time, or tap the HP home menu icon in 
the lower right corner of the HP home menu screen. 
 The icons displayed on the buttons assigned to the Memory control panel and 
Power control panel change to indicate when storage memory is low or power 
is low. 
 
  
						

							18 | HP Jornada 540 Series User’s Guide     
 
To start or switch programs using the Start menu 
1. Tap  in the Navigation bar to display the Start menu. 
2. On the Start menu, tap the name of the program to switch to. 
–or– 
Tap one of the miniature icons at the top of the Start menu to switch 
to a recently used program. 
 
 You can customize both HP home menu and the Start menu to make it easier 
to access the programs you use most. For more information, see the 
Configuring menus section in chapter 5.  
 
To switch programs using HP task switcher 
1.  On the Today screen, tap the HP task switcher status icon  in the 
Command bar.  
–or– 
Press the HP home menu hot key and tap the HP task switcher icon.  
2.  On the pop-up menu, tap the name of one of the running programs.  
Navigation bar 
The Navigation bar is located at the top of the screen. It displays the active 
program and current time, and allows you to switch to programs and close 
screens.  
 
The Windows for Pocket PC Navigation bar 
Command bar 
Use the Command bar at the bottom of the screen to perform tasks in 
programs. The Command bar includes the menus and buttons for the active 
program, status icons, and the Input panel button. To create a new item in the 
current program, tap New.  
To see the name of a button, tap and hold the stylus on the button. Drag the 
stylus off the button so that the command is not carried out.  
						

							Chapter 2 | Getting started | 19 
 
 
 
The Windows for Pocket PC Command bar 
Status icons 
When the Today screen is displayed, you may see the following status icons 
on the Command bar. In most cases, you can tap a status icon to display the 
Control Panel or more information related to the item. For example, tap the 
active dial-up connection icon to disconnect from a modem connection. 
Icon Meaning 
 Speaker is on. 
 Pocket PC is charging. 
 Less than 50% power remains. 
 Power is very low. A warning message also appears. 
 External (AC) power source is connected. 
 Dial-up connection is active. 
 Direct connection to a desktop PC is active. 
 HP task switcher is active. 
 HP game buttons are enabled. 
 
Pop-up menus 
Use pop-up menus to choose an action for the selected item. For example, 
you can use the pop-up menu in the Contact list to quickly delete a contact, 
make a copy of a contact, or send an e-mail message to a contact. The 
actions on the pop-up menus vary from program to program. To open a pop-
up menu, tap and hold the stylus on the item that you want to perform the 
action on. When the menu appears, lift the stylus, and then tap the action you 
want to perform. Tap anywhere outside the menu to close the menu without 
performing an action.  
						

							20 | HP Jornada 540 Series User’s Guide     
 
 
The pop-up menu for Tasks 
Entering information 
You have several options for entering information on your Pocket PC: 
• Use the soft keyboard on the Input panel to enter text. 
• Use the Character Recognizer on the Input panel to enter text. 
• Write directly on the screen. 
• Speak into the microphone to record a voice note. 
Soft keyboard 
The soft keyboard is an on-screen keyboard displayed at the bottom of the 
screen. Tap a letter on the keyboard to enter that letter, just as if you were 
typing.  
To display the soft keyboard 
1.  Tap the Input panel icon at the right edge of the Command bar.   
						

							Chapter 2 | Getting started | 21 
 
 
 The icon may look like either a keyboard or a pen, depending on which input 
option you have selected. If  is displayed (meaning that the Character 
Recognizer is selected), tap the arrow to the right of the Input panel icon, and 
then tap Keyboard. 
 
 
• To display a numeric keypad, tap 
 at the upper left of the soft 
keyboard.  
• To type accented characters, tap 
 at the bottom left of the soft 
keyboard. The display shows the available accented characters. 
• To type capital letters, tap the σ key. 
• To use keyboard shortcuts, such as χς for Paste or χΖ for Undo, tap the 
χ key, and then tap the letter of the command. 
 
 To change the size of the on-screen keys and set other options for the soft 
keyboard, tap the arrow next to the Input panel icon and then tap Options, or 
use the Input control panel. 
 
 
 
The Input panel icon and menu 
Character Recognizer 
The Character Recognizer is an on-screen writing area that interprets the 
strokes of your stylus on the screen into typed letters in the active document. 
You use the stylus to write in the Input panel, just as if you were writing on a 
piece of paper.  
To display the Character Recognizer 
1.  Tap the Input panel icon at the right edge of the Command bar. 
  
						

							22 | HP Jornada 540 Series User’s Guide     
 
 The Input panel icon may look like either a keyboard or a pen, depending on 
which input option you have selected. If 
 is displayed (meaning that the soft 
keyboard is selected), tap the arrow to the right of the Input panel icon, and 
select Character Recognizer.  
 
 
The Character Recognizer input screen 
• To enter capital letters, write in the area at the left of the Input panel under 
the “ABC” symbol. 
• To enter lowercase letters, write in the center portion of the Input panel, 
under the “abc” symbol. 
• To enter numbers and symbols, write in the area at the right of the Input 
panel, under the “123” symbol. 
• To enter symbols, tap the “@$” symbol to display an on-screen keyboard. 
 
Because certain letters use similar stylus strokes, it may take some practice to 
achieve the writing style for the Character Recognizer. For a table of stylus 
motions and the corresponding letters see Appendix A, Character 
recognition tables. 
 
 For a demonstration of proper stylus motions, tap .  
 
  
 To select either upper or lowercase writing style and set other options for the 
Character Recognizer, tap the arrow next to the Input panel icon and then tap 
Options, or use the Input control panel.  
  
						

							Chapter 2 | Getting started | 23 
 
 
Writing or drawing on the screen 
Some programs, such as Pocket Word, Notes, and the Notes tabs in 
Calendar, Contacts, and Tasks, accept writing directly on the screen. When 
you write on the screen, you can edit and format what you have written and/or 
convert the information to text. 
To write on the screen 
1. Tap  to switch to writing mode.  
2.  Write on the screen using the stylus, as you would write on paper. 
 
To convert writing to text 
1.  Tap and hold the stylus next to the text you want to convert until the 
insertion point appears. 
2.  Without lifting, drag the stylus to select the text. 
3. On the Tools menu, tap Recognize. 
4.  If the conversion is incorrect, tap and hold the incorrect word to 
display the pop-up menu, and then tap Alternates. Tap the word you 
want to use, or tap the writing at the top of the menu to return to the 
original writing. 
 
Tips for writing on the screen:  
• Write neatly. 
• Write on the lines and draw descenders below the line. Write the cross of 
the “t” and apostrophes below the top line so that they are not confused 
with the word above. Write periods and commas above the line. 
• For better recognition, try increasing the zoom level to 300% using the 
Tools menu. 
• Write the letters of a word closely and leave big gaps between words so 
that it is clear where words begin and end. 
• Hyphenated words, foreign words that use special characters such as 
accents, and some punctuation cannot be converted. 
• If you add writing to a word to change it (such as changing a “3” to an “8”) 
after you attempt to recognize the word, the writing you add will not be 
included if you attempt to recognize the writing again.  
To draw on the screen 
1. Tap  to switch to writing mode.   
						

							24 | HP Jornada 540 Series User’s Guide     
 
2.  Draw on the screen using the stylus, being sure to cross three ruled 
lines on your first stroke. 
 
 The first stroke of your drawing must cross three horizontal rules.    
3.  Continue drawing, as you would draw on paper, making sure that 
subsequent strokes appear in or touching the drawing box. 
 
 You may want to change the zoom setting so that you can more easily work 
on or view your drawing. Tap Tools and then select a zoom setting.  
 
Recording voice notes 
In any program where you can write or draw on the screen, you can also 
quickly capture thoughts, reminders, and phone numbers by recording a voice 
note. In Calendar, Tasks, and Contacts, you can include a recording on the 
Notes tab. In the Notes program, you can either create a stand-alone 
recording or include a recording in a written note. If you want to include the 
recording in a note, open the note first. 
You can share voice notes with other Windows-powered devices by sending 
them over infrared or as an attachment to an e-mail message.  
 The recording feature is intended for recording personal voice notes. It is not 
suitable for recording presentations, music, or lectures. Some static or 
electrical noise may be heard during playback.  
 
To create a recording  
1.  Press and hold the Record button until you hear a beep. The LED 
glows red. 
2.  While holding the Record button, speak into the microphone. For best 
results, limit the length of recordings to less than 3 minutes. To create 
the highest quality recordings, record in a location with low levels of 
ambient noise, and speak in a normal voice with your mouth 
approximately 10 cm (4 inches) from the microphone.  
3.  Release the Record button. Two beeps will sound. The new 
recording appears in the note list or as an embedded icon. 
 
 You can also record a voice note by tapping  on the Recording toolbar.   
						

							Chapter 2 | Getting started | 25 
 
 
To play a recording 
1.  Tap the name of the recording in the file list. 
–or– 
Tap the recording icon in the note. 
–or– 
Press the Action button to play the selected recording. 
 
Recording formats 
Your HP Jornada supports several formats for voice notes. The formats vary in 
both the quality of the recording and the size of the sound file. When selecting 
a recording format, you should consider the quality you need as well as how 
much storage memory the recording will use on your HP Jornada. 
In addition, not all recording formats are compatible with other software or 
computers. If you will share your recordings with others or transfer a recording 
to your desktop PC, be sure to choose a recording format that is supported by 
the software used to play recordings on the other computer. The default 
recording format, HP Dynamic Voice, is supported only on HP Jornada Pocket 
PCs. 
To select a recording format 
1. On the Start menu, tap Settings, and then tap the Input icon. 
2. On the Options tab in the Input control panel, select a recording 
format from the drop-down list.  
The table below lists the compatibility of various recording formats with other 
computers. The list of recording formats on your HP Jornada indicates the 
sample rate, whether the format is stereo or mono, and how much storage 
memory is required per second of recording. You may need to experiment with 
different sample rates and formats to determine which format best suits your 
voice. 
 
Compatibility 
Format Quality HP Jornada 
540 series 
Pocket PC Windows 
CE 2.0 
device PC with 
ActiveSync 
installed Windows 
95/98/NT 
PCM  High yes yes yes yes 
Mobile Voice Low yes yes yes  no 
GSM 6.10  Medium  yes  yes  no  no 
HP Dynamic Voice   High  yes  no  no  no 
  
						

							26 | HP Jornada 540 Series User’s Guide     
 
To send a recording to another computer 
1.  In the Notes application or in File Explorer, locate the recording you 
want to send.  
2.  Tap and hold the name of the recording to display the pop-up menu. 
3.  On the pop-up menu, tap either Send via E-mail or Send via 
Infrared. 
4.  Enter an e-mail address. 
–or– 
Align the infrared port on your HP Jornada with the infrared port on 
the recipient’s computer. (The recipient’s computer must be in 
infrared receive mode.) 
Finding and organizing information 
You can find and organize the files and information on your Pocket PC in 
much the same way you do on your desktop PC: by using the Find feature or 
by using File Explorer.  
Use the Find feature to locate files that contain a specified text string or that 
match specific criteria.  
To find a file 
1. On the Start menu, tap Find. 
2. In the Find box, type the text you want to locate. 
3.  If you want to narrow your search to files of a specific type, select the 
file type in the Type list. 
4. Tap Go. 
 
 To quickly find information that is taking up storage space on your device, 
select Larger than 64 KB in Type.  
 
Use File Explorer to browse the folders on your Pocket PC and to organize 
files into folders.  
To browse folders 
1. On the Start menu, tap Programs, and then tap File Explorer.