HP IPAQ H5400 Series Pocket PC Reference Guide

7–8 Reference Guide
Communicating
The Inbox on your iPAQ Pocket PC is similar to the Inbox on 
your computer. E-mail is saved in five default folders:
■Inbox
■Outbox
■Deleted Items
■Drafts
■Sent Items
Set Up E-mail
If you are using a wireless Internet or network connection, you 
must set up an e-mail service.
To set up e-mail service:
1. From the Start menu, tap Inbox.
2. Tap Services.
3. Tap New Service.
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Communicating
Reference Guide 7–9
4. Enter configuration information for your wireless e-mail 
service in the next five screens. Tap Next when finished with 
each one.
✎Ta p  t h e  Question Mark icon for help on any screen.
Compose/Send E-mail
You can compose e-mail from the Inbox or To d a y screen.
If you want to compose and send e-mail, tap Services in the 
Inbox, then select the e-mail service you want to use (see “Set Up 
E-mail”).
To compose and send e-mail:
1. From the Start menu, tap Inbox.
2....

7–10 Reference Guide
Communicating
3. Tap Send to place the e-mail in the Outbox.
The e-mail is sent when you synchronize or automatically if 
you are connected to the Internet or your network through a 
wireless e-mail service.
4. If you do not want to send your e-mail yet, tap OK to leave 
your e-mail in the Drafts folder.
✎When you are ready to send your e-mail, reestablish your 
wireless connection, tap Open, then Send.
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Reference Guide 7–11
Add an Attachment
1. From the Start menu, tap Inbox.
2. Tap New to write a new e-mail.
3. Tap Edit.
4. Tap Add Attachment to see all folders in My Documents.
5. Tap the file you want to attach. You may have to scroll to 
view your document name.
4
3
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7–12 Reference Guide
Communicating
6. See the file name you selected below the body of the e-mail.
✎You can record a message and attach it to an e-mail.
Receive E-mail
Receive e-mail by synchronizing your iPAQ Pocket PC Inbox 
with your computer using ActiveSync or connecting to the 
Internet or your network through an e-mail service.
If you are using ActiveSync, you can synchronize your personal 
folders from Outlook on your computer with Inbox on your iPAQ 
Pocket PC.
✎You do not receive e-mail...

Communicating
Reference Guide 7–13
To receive e-mail:
1. From the Start menu, tap Inbox.
2. Tap Services.
3. Tap the e-mail service you want to use.
4. If you have not set up an e-mail service, synchronize your 
iPAQ Pocket PC with your computer.
Open E-mail
1. From the Start menu, tap Inbox.
2. Tap the down arrow next to Inbox to see a list of your folders.
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7–14 Reference Guide
Communicating
3. Tap the folder where you have saved the e-mail.
4. Tap the e-mail to open it.
Delete E-mail
When you delete e-mail, it is placed in the Deleted Items folder, 
but the e-mail is not permanently deleted until you tap Empty 
Deleted Items from the To o l s menu.
To delete e-mail:
1. From the Start menu, tap Inbox.
2. Tap the folder where you have saved the e-mail.
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Reference Guide 7–15
3. Tap and hold the e-mail you want to delete.
4. Tap Delete to move the e-mail to the Deleted Items folder.
5. Tap Tools, then Empty Deleted Items to permanently delete 
the e-mail.
ÄCAUTION: When you delete e-mail from your iPAQ Pocket PC, you 
also delete it from your personal computer.
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7–16 Reference Guide
Communicating
Manage Folders
You can use folders to organize your e-mail if you are using an 
e-mail service. You can create additional folders that you can 
rename or delete.
If you are using ActiveSync, you cannot create additional folders 
in the Inbox. However, you can synchronize your personal folders 
from Outlook on your computer with Inbox on your iPAQ 
Pocket PC. You cannot rename or delete these folders in Inbox.
1. From the Start menu, tap Inbox.
2. Tap Services.
3. Tap...

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Reference Guide 7–17
6. Tap Rename to rename a folder.
7. Tap Remove Folder to delete a folder you created.
8. Tap Ye s to permanently delete the folder.
Record Voice
You can record your voice or any other sound as a note within the 
Calendar, Contacts, Notes, and Tasks applications. In the Notes 
application, you can create stand-alone recordings, which are 
stored as separate .wav files in File Explorer.
✎To quickly make a recording, follow the steps in “Make a 
Recording” section....