HP Hewlett Packard 1220xi Plain Paper Inkjet Fax Users Manual

							Chapter 5—Use the fax features 25 
HP Fax 1200 Series
6
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Use this setting to enter fax numbers that you will reuse frequently. You can create up 
to 100 (varies by model) numbers (individual and group).
1Press Menu, and then press 4.
4:Speed Dial Setup appears briefly, followed by 1:Individual Speed Dial.
2After 1: Individual Speed Dial appears, press ENTER.
The first unassigned speed-dial entry appears on the display.
3Press ENTER to select the displayed speed-dial entry.
4Enter the fax number to assign to that number, and then press ENTER.
*0To enter a two-second pause within a number sequence, press Redial/
Pause.
5Enter the person’s or company’s name, and then press ENTER.
For more information, see “Enter text.”
6After Add Another appears, press 1 for Yes if you want to set up another number 
or press 2 for No to exit.
6!/
!
This feature lets you create a distribution list of up to 20 individual speed-dial entries so 
that you can send a fax to all of them at the same time. You can create up to 100 (varies 
by model) entries (individual and group).
To use a fax number in a group speed-dial entry, it must already be assigned an individual 
speed-dial entry. Only individual speed-dial entries can be used; a group cannot be 
assigned to another group.
When you fax a paper document using the front panel and enter a speed-dial entry that 
is assigned to a group, a copy of the fax is sent to each individual in the group.
1Press Menu.
2Press 4, and then press 2.
3Choose one of the following:
 If this is your first group, the first unassigned number appears. Press ENTER 
to select it.
 If this is not your first group, 1=New 2=Edit appears. Press 1 to create a new 
group. The first unassigned number appears. Press ENTER to select it.
4After Add #1 appears, press Speed Dial.
5Enter the number that corresponds to the fax number you want to include in the 
group.
The selected number and corresponding name appear on the display.
6Choose one of the following:

	












 
						

							26 Chapter 5—Use the fax features
HP Fax 1200 Series
 If the displayed number is correct, press ENTER to add it to the group.
 To select a different number, press   or   until the appropriate number 
appears, and then press ENTER to select it.
7After Add Another appears, press 1 for Yes if you want to add another individual 
number to the group or press 2 for No.
8After you are done selecting individual numbers and you press 2 for No, enter a 
name for the group.
For more information, see “Enter text.”
9Press ENTER to save the group.
10After Add Another appears, press 1 for Yes if you want to create another group or 
press 2 for No to exit.
-
	!
You can add or remove an individual number to or from an existing group.
1Press Menu.
2Press 4, press 2, and then press ENTER.
3After 1=New 2=Edit appears, press 2.
4Press   until the group that you want to edit appears, and then press ENTER.
The first individual speed-dial entry in that group appears.
5For each entry in the group, press 1 to delete it or 2 to keep it.
6After Add Another appears, choose one of the following:
 If you want to add new individual entries to the group, press 1 and see “Create 
group speed-dial settings.”
 If you do not want to add any additional individual numbers, press 2 to edit the 
group name, or press ENTER to save it as is.
8/
!
Follow these steps to delete an individual or group speed-dial entry.
1Press Menu.
2Press 4, and then press 3.
3Press   until the individual or group entry that you want to delete appears, and 
then press ENTER.
$:6
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ECM eliminates data lost due to poor phone lines by detecting errors that occur during 
transmission and automatically requesting retransmission of the erroneous portion. 
Phone charges are unaffected, or may even be reduced, on good phone lines. On poor 
phone lines, ECM increases sending time and phone charges, but sends the data much 

	












 
						

							Chapter 5—Use the fax features 27 
HP Fax 1200 Series
more reliably. Turn ECM off (the default setting is on) only if it increases phone charges 
substantially and you are willing to accept poorer quality in exchange for reduced 
charges.
1Press Menu.
2Press 6, press 7, and then press ENTER.
3Press   to switch between Off and On.
4After the state that you want appears, press ENTER.

This setting determines what your HP Fax does if it receives a fax too large for the 
default paper size. With this setting on (the default), the image is reduced so that it fits 
on one page. With this feature off, the information that will not fit on the first page is 
printed on a second page.
1Press Menu.
2Press 6, press 5, and then press ENTER.
3Press   to switch between Off and On.
4After the state that you want appears, press ENTER.
$	%/+1	
Some companies offer a fax-back service that allows you to call a number and 
automatically receive a fax in return. To use this feature, you must dial using a phone 
connected to the back of your HP Fax. Follow the individual company’s instructions for 
requesting a fax back.

	












 
						

							28 Chapter 5—Use the fax features
HP Fax 1200 Series
8	%	

This feature lets you receive faxes from older fax machines that do not emit a fax signal. 
These silent models represent less than 5% of fax machines in use.
Leave this setting off unless all the following are true:
 You are having trouble receiving a fax from an older machine,
 Your answering machine is connected directly to your HP Fax, and
 Auto Answer is enabled (the light on the front panel is on).
1Press Menu.
2Press 6, and then press 8.
3Press   to switch between Off and On.
4After the state that you want appears, press ENTER.
A	%

+
Fax forwarding allows you to send a fax that you receive to another fax number.
1Press Menu.
2Press 2, and then press 3.
3Follow the messages that appear on the display.
0
	%

This feature lets your HP Fax “ask” another fax unit for the fax it has waiting. The other 
unit must be set for polling and have a fax ready to send.
1Press Menu.
2Press 2, and then press 4.
4:Polling to Receive appears briefly, followed by Enter fax number.
3After Enter fax number appears, enter the fax number, and then press START 
FAX, Black or Color.
-=

Your HP Fax provides three levels for adjusting the ring and speaker volume. The ring 
volume is the level of the phone rings. The speaker volume is the level of everything else, 
such as the dial and fax tones. Soft is the default setting.
1Press Menu.
2Press 5, and then press 6.
3Press   to scroll through the levels: Soft, Loud, and Off.
4After the level that you want appears, press ENTER.

	












 
						

							Chapter 5—Use the fax features 29 
HP Fax 1200 Series
6
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Change the pattern only if your phone service uses distinctive ringing. This phone-
company feature (usually offered for an additional fee) allows you to have several phone 
numbers on the same line. Each number has a specific ring pattern. If you do not know 
what distinctive ringing is, your phone probably does not use it. If you do not have this 
service, leave your HP Fax set to use the default, All Rings.
If you connect your HP Fax to a line with distinctive ringing, have your telephone 
company assign one ring pattern to voice calls and another to fax calls (double or triple 
rings are best for a fax number).
1On the front panel, verify that Auto Answer is enabled.
The light next to Auto Answer is on when the feature is enabled. Press the Auto 
Answer button to turn it on or off.
2Press Menu.
3Press 6, and then press 2.
4Press   to scroll through these options: All Rings, Single Rings, Double Rings, 
Triple Rings, and Double & Triple.
5After the ring pattern that the phone company established for this number appears, 
press ENTER.
*0We recommend that you use Double Rings or Triple Rings.
6If you have an answering machine on this phone line (on any phone number), set 
the answering machine to answer after four or more rings.
You want your HP Fax to answer before the answering machine; otherwise, your 
HP Fax will not receive fax calls. Your unit is automatically set to answer after one 
ring.
7If you want to change the number of rings after which your HP Fax answers, do the 
following:
Press Menu, press 5, and then press 3.
 Press   to select a number of rings that is fewer than the number you set on 
your answering machine in step 6.
 After the number of rings you want appears, press ENTER.

	












 
						

							30 Chapter 5—Use the fax features
HP Fax 1200 Series
	
	
!
Your HP Fax lets you restore the original fax settings to what they were when you 
purchased it.
This procedure is for restoring only the original fax settings. It does not affect the 
settings for the copy feature nor does it erase any speed-dial entries that you created.
1Press Menu.
2Press 7, and then press 3.
3Press ENTER to restore the factory default settings.

	%


Your HP Fax can store a limited number of fax pages in its memory, with the number of 
pages depending on the model you purchased. When your HP Fax runs out of memory 
to store faxes, it will not receive any more until the stored faxes are printed.
Reprint Faxes in Memory enables you to reprint a fax stored in memory if, for example, 
your print cartridge runs out of ink while printing a fax. This option prints all faxes in 
memory; press Cancel to stop printing faxes you do not need.
1Press Menu.
2Press 7, and then press 4.
3Press ENTER to reprint all faxes currently stored in memory.

	












 
						

							Chapter 6—Maintain the unit31
6
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This section provides instructions for keeping your unit in top working condition. 
Perform the maintenance procedures as necessary.
6
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Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off the case. The 
interior of the unit does not require cleaning. Keep fluids away from the interior of the 
unit as well as the front panel.
6-$*3
Turn off the unit and unplug the power cord before cleaning. Even though the 
unit is off, power is still being supplied if the cord is plugged in.
0
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The Self-Test Report indicates whether the unit is operating properly.
1Press Menu.
2Press 3, and then press 5.
The unit prints a report, which contains the following:
 Product information: Have this information available if you need to call 
HP Customer Care for assistance.
 Print-cartridge test patterns: The left patterns are for the black cartridge; the 
right patterns are for the color cartridge. If there are gaps in the lines, clean the 
print cartridges (for more information, see “Clean the print cartridges”).
 Print-cartridge fill patterns: If any of the lines are not solid (that is, they contain 
gaps or streaks), one of the cartridges may be low on ink. Replace the 
appropriate cartridge, and perform another self-test.
 Margin indicators: The lines on each side, the top, and the bottom of the page 
show the print margins.

	












 
						

							32Chapter 6—Maintain the unit
HP Fax 1200 Series
B1
!
The print cartridges have microscopic nozzles that can clog when exposed to the air for 
more than a few minutes. The unit is designed to prevent nozzles from drying out when 
it is idle and when it is turned off using the On button located on the front panel.
A print cartridge that is not used for long periods of time can also clog, resulting in a 
noticeable decrease in print quality. To unclog the nozzles, clean the print cartridges. For 
more information, see “Clean the print cartridges.”
+1
!
Follow these steps to replace the cartridge.
1Turn on the unit, and open the top cover.
The carriage moves to the center of the unit.
2After the carriage stops moving, flip up the print-cartridge latch on the right, grasp 
the top of the old print cartridge (the thinner one), and pull it up and out of its slot.
3Remove the new black print cartridge (the thinner one) from its packaging and, 
being careful to touch only the black plastic, gently remove both the green pull tab 
and blue tape covering the nozzles.

	












 
						

							Chapter 6—Maintain the unit33 
HP Fax 1200 Series
6-$*3
Do not touch the gold-colored contacts.
4Push the new black cartridge firmly down into the slot on the right.
The print-cartridge label should be facing you after the cartridge is inserted.

	












 
						

							34Chapter 6—Maintain the unit
HP Fax 1200 Series
5Lower the print-cartridge latch down onto the top of the cartridge, and push down 
until the latch locks firmly into place.
After you are done, both cartridges should be in place and the latches should be 
closed.
6If you are also replacing the color cartridge, perform the steps outlined in “Replace 
the color print cartridge” before continuing.
7Close the top cover.
8After the message appears in the front-panel display, press ENTER to align the 
cartridge.
A page prints to confirm alignment. You can either discard or recycle this page.