HP Hewlett Packard 1220xi Plain Paper Inkjet Fax Users Manual

							Chapter 4—Use the copy features 15 
HP Fax 1200 Series

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You can reduce or enlarge a copy of an original by selecting reduction/enlargement 
percentages.
If the margins of your full-size original are smaller than the minimum margin settings 
supported by your unit, they will be cut off during the copy process. To obtain a full copy 
of a full-size original, select Full Page 91%. For more information on your unit’s margins, 
see “Margins.”
1Press Menu.
2Press 1, and then press 9.
3Press ENTER to select Reduce/Enlarge.
4Press   to scroll through the available options.
5After choosing an option, press ENTER to select it.
6If you chose Custom, press   to decrease the percentage or   to increase it.
*0If you press and hold either key, the number changes first in increments of 
one, and then in increments of five.
You can also enter the percentage using the keypad.
7Press ENTER to use the option you selected.
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1


Use Lighter/Darker to adjust the lightness and darkness of the copies you make.
1Press Lighter/Darker.
The range of values appears as a circle on a scale on the display.
2Press   to lighten the copy or   to darken it.
The circle moves to the left or right, depending on the button you press.
3Press ENTER to use the setting you selected.

	












 
						

							16 Chapter 4—Use the copy features
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Use Text Enhancements (TE) to sharpen the edges of black text. It is turned on by 
default. (It is automatically turned off if you select Photo Mode.) Turn TE off only if:
 Stray dots of color surround some text on your copies.
 Large, black typefaces look splotchy (not smooth).
 Thin, colored objects or lines contain black sections.
 Horizontal grainy or white bands appear in light- to medium-gray areas.
To turn Text Enhancements off
1Press Menu.
2Press 1, and then press 4.
3Press   to switch between Off and On.
4With Text Enhance Off visible, press ENTER to select it.
A filled circle indicates the selected state.

+	
Use any of the following to set the number of copies.
Press Number of Copies, and then press the plus (+) or minus (–) button to 
increase or decrease the number of copies to make. If you press and hold the 
plus (+) or minus (–) button, the number changes first in increments of one, and 
then in increments of five.
Press Number of Copies repeatedly to increase the number of copies to make.
Press Number of Copies, and then use the keypad to enter the desired number.
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You can save the copy settings you use most often by setting them as the default settings.
1Using the buttons on the front panel, change the settings that you want to save.
2Press Menu.
3Press 1, and then press 6.
4Press ENTER to save your settings.
Your settings are saved. Current settings are indicated by a filled circle. Default 
settings have no special indicator.

	












 
						

							Chapter 4—Use the copy features 17 
HP Fax 1200 Series
	
	

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Your unit lets you restore the original copy settings to what they were when you 
purchased it.
1Press Menu.
2Press 1, and then press 7.
3Press ENTER to restore the factory default settings.
The factory default settings are restored.
0	
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In addition to supporting standard copy jobs, your unit supports special jobs such as 
copying photos. This section describes the settings that you should select prior to 
pressing the Start Copy button.
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Photo Mode temporarily turns Text Enhancements off and Enhance Light Colors on for 
optimal copying of a photo. You do not have to adjust these settings yourself.
1Press Menu.
2Press 1, and then press 1 again.
3Press   to switch between Off and On.
4With Photo Mode On visible, press ENTER to select it.
A filled circle indicates the selected state.
5If you are using photo paper, do the following:
Press Menu.
Press 1, and then press 2.
 Press  until Photo Paper appears, and then press ENTER to select it.
For more information, see “Recommended paper-type settings for copying.”

	












 
						

							18 Chapter 4—Use the copy features
HP Fax 1200 Series
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Use the Mirror feature to reverse text and images so that they appear backwards on the 
output. After the transfer is ironed onto a T-shirt, the picture appears properly on the 
shirt.
*0We recommend that you practice applying a T-shirt transfer on an old garment first.
1Press Menu.
2Press 1, and then press 2.
3Press  until Iron-On appears, and then press ENTER to select it.
Selecting this option automatically turns Mirror on.
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							Chapter 5—Use the fax features 19
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Using your HP Fax, you can:
 Send and receive paper faxes.
 Send and receive color faxes. If you send a color fax and your HP Fax determines 
that the recipient has a black-and-white fax unit, your HP Fax will interrupt the send 
process and resend the fax in black and white.

	












 
						

							20 Chapter 5—Use the fax features
HP Fax 1200 Series
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Your HP Fax is set to print a report only if there is a problem with sending or receiving 
a fax. A confirmation message that indicates whether an item was successfully sent 
appears briefly on the front-panel display after each transaction. If you need printed 
confirmation that your faxes are successfully sent, follow these instructions before 
sending any faxes.
1Press Menu.
2Press 3, and then press 6.
6:Automatic Reports Setup appears, briefly, followed by the report option that is 
currently selected for use.
3Press  until Print Report Send Only appears.
4Press ENTER to select it.

	%
Your HP Fax lets you send and receive paper faxes in black and white or color. If you 
send a color fax and your HP Fax determines that the recipient has a black-and-white fax 
unit, your HP Fax will interrupt the send process and resend the fax in black and white.
We recommend that you use only color originals for color faxing.
Follow these steps to use your HP Fax to fax an item.
1Load your original.
For more information, see “Load originals.”
2To adjust resolution, press Resolution to scroll through the options, and then press 
ENTER.
3Enter the fax number or speed-dial entry.
 To enter a regular number, dial the fax number on the keypad. Enter all the 
numbers you would enter if you were dialing the number from a phone.
 To use an individual or group speed-dial entry, press Speed Dial repeatedly 
until the desired entry appears. If it is one of the first 10 speed dials, you can 
also just press the corresponding button on the one-touch pad located on the 
left side of the front panel. For more information, see “Set up speed dialing.”
4Press START FAX, Black or Color.

	












 
						

							Chapter 5—Use the fax features 21 
HP Fax 1200 Series
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If you send a fax from your HP Fax, broadcasting lets you send a black-and-white fax to 
one group, which can contain up to 20 individual speed-dial entries. To use broadcasting, 
the fax must fit into your HP Fax’s memory; otherwise, an error occurs.
1Initiate the process from the front panel.
For more information, see “Send a fax.”
2Press Speed Dial, and enter the group speed-dial entry.
*0If the speed dial is one of the first 10 speed dials, you can also just press 
the corresponding button on the one-touch pad located on the left side of 
the front panel. For more information, see “Set up speed dialing.”
3To begin faxing, press START FAX, Black.

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Your HP Fax lets you schedule a black-and-white fax to be sent later (for example, when 
telephone lines are not as busy) to a single recipient or group. When the specified time 
is reached, your fax is automatically sent as soon as a connection can be made.
1Press Menu.
2Press 2, and then press 2 again.
3After Enter send time appears, use the keypad to enter the time at which you want 
the fax sent, and then press ENTER.
4After Enter fax number appears, enter the fax number of the recipient or select 
the group, and press ENTER.
5After Store fax now appears, choose one of the following:
Press 1 to store the fax in memory. Load the original in the ADF, and press 
ENTER.
Your HP Fax scans the original into memory and retains it until the specified 
delivery time, at which time it faxes it to the selected recipient or group.
If the fax is too large for the memory, you will be prompted to either send fewer 
pages at a time or leave the fax in the tray to be sent later.
Press 2 if you want to leave the original in the ADF. Be sure the original is 
loaded prior to its scheduled send time.
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You can cancel a fax stored in memory or one that is currently in progress.
 To cancel a fax from memory, press Menu, press 2, and then press 2 again. Wait 
until the Cancel message appears, and then press 1 for Yes.
 To cancel a fax that is in progress, press Cancel.

	












 
						

							22 Chapter 5—Use the fax features
HP Fax 1200 Series
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Depending on how you set up your HP Fax, you will either receive faxes automatically 
or manually. For more information, see “Set the answer mode.”
Your HP Fax is automatically set to print received faxes. If you receive a legal-size fax 
and your HP Fax is not currently set to use legal-size paper, the unit automatically 
reduces the fax so that it fits on the paper that is loaded.
	%


Before manually receiving a fax to your HP Fax, we recommend that you remove any 
originals from the ADF so that they are not accidentally processed.
1Verify that Auto Answer is turned off.
The light next to Auto Answer is off when the feature is disabled. Press the Auto 
Answer button to turn it on or off.
2When your HP Fax rings, pick up the handset of a telephone that is on the same 
telephone line as your HP Fax.
3If you hear fax tones, press START FAX, Black or Color, or, if you are receiving 
from an extension phone (on the same telephone line as your HP Fax, but not 
connected directly to it), press 123 on your phone.
4After you are finished, hang up the telephone.
0

Your HP Fax includes reports that you set to print automatically and reports that you can 
print manually, as they are needed.


This setting lets you configure your HP Fax so that it automatically prints, if applicable, 
a specific report after the last fax.
1Press Menu, and then press 6.
6:Advanced Fax Setup appears briefly, followed by 1:Automatic Reports Setup.
2After 1:Automatic Reports Setup appears, press ENTER.
3Press   to scroll through the following report types.
 Every Error, which prints whenever there is any kind of fax error (default).
 Send Error, which prints whenever there is a transmission error.
 Receive Error, which prints whenever there is a receiving error.
 Every Fax, which confirms every time a fax is sent or received.
 Send Only, which prints every time a fax is sent.
 Off, which does not print fax reports.
4After the option that you want appears, press ENTER.

	












 
						

							Chapter 5—Use the fax features 23 
HP Fax 1200 Series



This setting lets you print reports manually.
1Press Menu, and then press 3.
3:Print Report appears briefly, followed by 1:Last Transaction.
2Press   to scroll through the following report types.
 1:Last Transaction, which indicates the status of the last fax sent.
 2:Log, which lists approximately the last 40 faxes sent and received.
 3:Speed Dial List, which lists your individual and group numbers. It also prints 
a One-touch Dialing Overlay page. You can cut out this image, and attach it to 
the one-touch speed-dial pad located on the left side of the front panel.
 4:Menu Settings, which lists in outline form the entire menu system and 
indicates the current and default settings. For a detailed map of the various 
settings that are available and how to get to them, see the chart on the inside of 
the back cover of the Basic Guide.
 5:Self-Test Report, which prints a self-test report. For more information, see 
“Print a Self-Test Report.”
 6:Automatic Reports Setup, which jumps to the automatic reports setting 
described in “Generate automated reports.”
3After the report that you want appears, press ENTER.
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Your HP Fax lets you change the resolution and contrast of documents that you are 
sending. Your changes remain in effect until you change them again.

3*:The copy settings do not affect faxing, and the fax settings do not affect copying.
6
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Resolution affects the transmission speed and quality of faxed documents.
1Press Resolution.
2Press   to scroll through the available options until the one you want appears.
Your HP Fax only faxes at the highest resolution supported by the receiving fax.
If you choose Fine or Photo, be aware that the faxing process takes longer to 
complete. When faxing photographs, we recommend that you choose Photo.
3Press ENTER to select the desired option.

	












 
						

							24 Chapter 5—Use the fax features
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Change this setting if you want a black-and-white fax to be darker or lighter than the 
original. (The default setting is Normal.)
1Press Lighter/Darker.
The range of values appears as a circle on a scale on the display.
2Press   to lighten the copy or   to darken it.
The circle moves to the left or right, depending on the button you press.
3Press ENTER to use the setting you selected.
$		/1
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You can dial the fax machine as you would a regular telephone. Use this method (called 
monitor or off-hook dialing) when you need to hear a second dial tone (as when using a 
calling card).
1Load your original.
For more information, see “Load originals.”
2Press START FAX, Black or Color.
3After Off hook appears, use the front-panel keypad to dial the phone number.
Enter all the numbers you would enter if you were dialing the number from a phone 
using your credit or calling card.
4Follow the voice prompts.
Your fax will automatically be sent when the receiving fax answers.
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+

You can set your HP Fax to redial a busy or an unanswered number automatically. These 
options do not work for off-hook dialing.
1Press Menu.
2Press 6, and then press 3 (redial if busy) or 4 (redial if unanswered).
3Press   to switch between Off and On.
4After the state that you want appears, press ENTER.
*0To redial the last fax number immediately, press Redial/Pause.

!
You can store fax numbers that you use frequently by assigning them numbers that can 
be used in speed dialing from the front panel. This lets you dial those numbers quickly 
using the front panel’s Speed Dial button and a one- or two-digit number. You can create 
up to 100 (varies by model) individual and group speed-dial entries.
The first 10 speed-dial entries are also automatically assigned to the one-touch speed-
dial buttons on the left side of the front panel.