HP Color LaserJet 2840 User Manual

Changing the rings-to-answer setting
When the answer mode is set to Automatic, the device rings-to-answer setting determines
the number of times the telephone rings before the device answers an incoming call.
If the device is connected to a line that receives both fax and voice calls (a shared line) and
that also uses an answering machine, you might need to adjust the rings-to-answer setting.
The number of rings-to-answer for the device must be greater than the rings-to-answer on
the answering machine....

Changing autoreduction settings for incoming faxes
If the fit-to-page option is turned on, the device automatically reduces long faxes up to 75
percent to fit the information on the default paper size (for example, the fax is reduced from
legal to letter size).
If the fit-to-page option is turned off, long faxes print at full size on multiple pages. The
factory-set default for incoming fax autoreduction is On.
If you have the stamp-received faxes option turned on, you might also want to turn on...

Blocking or unblocking fax numbers
If you do not want to receive faxes from specific people or businesses, you can block as
many as 30 fax numbers by using the control panel. When you block a fax number and
someone from that number sends you a fax, the control-panel display indicates that the
number is blocked, the fax does not print, and the fax is not saved in memory. Faxes from
blocked fax numbers appear in the fax activity log with a “discarded” designation. You can
unblock blocked fax numbers...

About speed-dial entries, one-touch keys, and group-dial entries
You can store frequently dialed fax numbers or groups of fax numbers as one-touch keys,
speed-dial entries, or group-dial entries.
In the device phone book, a total of 120 entries are available for speed-dial entries and
group-dial entries. For example, if you program 100 of the entries as speed-dials, the
remaining 20 can be used for group-dials.
See the following procedures for more information about how to use speed-dial entries, one-...

To delete speed-dial entries and one-touch keys
1. On the device control panel, press MENU.
2. Use the < or the > button to select Fax setup, and then press E
NTER.
3. Press E
NTER to select Phone Book.
4. Press E
NTER to select Individual setup.
5. Use the < or the > button to select Delete, and then press E
NTER.
6. Use the alphanumeric buttons to enter the number of the speed-dial entry you want to
delete, and then press E
NTER.
7. Press E
NTER to confirm the deletion.
To program speed-dial entries or...

NoteSpeed-dial entries, one-touch keys, and group-dial entries are more easily programmed from
the software. For instructions about programming speed-dial entries, one-touch keys, and
group-dial entries by using the HP Toolbox, see the HP Toolbox online Help.
To program group-dial entries
1. Assign a speed-dial entry to each fax number that you want in the group. (For
instructions, see 
To program speed-dial entries and one-touch keys.)
2. On the device control panel, press M
ENU.
3. Use the < or the >...

To delete an individual from a group-dial entry
1. On the device control panel, press MENU.
2. Use the < or the > button to select Fax setup, and then press E
NTER.
3. Press E
NTER to select Phone Book.
4. Use the < or the > button to select Group setup, and then press E
NTER.
5. Use the < or the > button to select Del. # in group, and then press E
NTER.
6. Use the < or the > button to select the individual that you want to delete from the group.
7. Press E
NTER to confirm the deletion.
8. Complete one...

Using dialing characters
When using the control panel to enter your name in the header or to enter a name for a one-
touch key, speed-dial entry, or group-dial entry, press the appropriate alphanumeric button
repeatedly until the letter that you need appears. Then, press the > button to select that
letter and move to the next space. This table shows which letters and numbers appear on
each alphanumeric button when the default language is set to English:
button numbercharacters
11
2A B C a b c 2
3D E F d...

Inserting a dial prefix
A dial prefix is a number or group of numbers that are automatically added to the beginning
of every fax number you enter at the control panel or from the software. The maximum
number of characters for a dial prefix is 50.
The default setting is Off. You might want to turn this setting on and enter a prefix if, for
example, you have to dial a number such as 9 to get a telephone line outside of your
company telephone system. While this setting is activated, you can dial a fax...

Sending a delayed fax
You can schedule a fax to be sent automatically at a future time to one or more people.
When you complete this procedure, the device scans the document into memory and returns
to the Ready state so that you can perform other tasks.
Note
If the device cannot transmit the fax at the scheduled time, that information is indicated on
the fax call report (if that option is turned on) or recorded in the fax activity log. The
transmittal might be halted because the fax-sending call is not...