Compaq IPAQ H3000 Color Reference Guide

							Microsoft Pocket Outlook4-15
Using the Message List
Messages you receive are displayed in the message list. By default, the most recently 
received messages are displayed first in the list.
Select the service and folder you want to display.
Select the sort order
for messages.
Taptoopena
message.
Tap and hold to
display a pop-up
menu of actions.
Taptoconnectandto
send and receive e-mail. Tap to connect to the
selected service. 
						

							4-16Microsoft Pocket Outlook
When you receive a message, tap it in the list to open it. Unread messages are displayed in 
bold.
When you connect to your e-mail server or synchronize with your computer, Inbox down-
loads only the first 100 lines of each new message by default. No e-mail attachments are 
downloaded. The original messages remain on the e-mail server or your computer. 
You can mark the messages that you want to retrieve in their entirety the next time you 
synchronize or connect to your e-mail server. In the message list, tap and hold the message 
you want to retrieve. On the pop-up menu, tap Get Full Copy. The icons in the Inbox mes-
sage list give you visual indications of message status.
You’ll need to download a full message before you can view its attachments. Attachments 
appear as icons in a window pane at the bottom of the message. Tapping an attachment 
icon opens the attachment if it has been fully downloaded or marks it for download the 
next time you synchronize or connect to your e-mail server.
You specify your downloading preferences when you set up the service or select your syn-
chronization options. You can change them at any time:
• Change options for Inbox synchronization using ActiveSync options. For more infor-
mation, see ActiveSync Help.
• Change options for direct e-mail server connections in Inbox on your iPAQ H3000. 
Ta p  Tools then tap Options. On the Service tab, tap the service you want to change.
Taptoreturnto
the message list.
Taptoshoworhide
the complete header.
Tap to delete
this message.
Tap to view the previous
or next message. Tap to reply to or for-
ward this message. 
						

							Microsoft Pocket Outlook4-17
Composing E-mail Messages
To compose an e-mail message:
1. Tap New. 
2. Enter an e-mail address in To, or select a name from the contact list by tapping the 
Address Book button. 
All e-mail addresses entered in the e-mail fields in Contacts appear in the Address 
Book.
3. Compose your message.
4. Tap Send when you’ve finished the message.
The message is placed in the Outbox folder on your iPAQ H3000 and will be delivered in 
one of two ways:
• They are transferred to the Outbox folder in Exchange or Outlook on your computer 
and sent the next time you synchronize.
• They are transferred to your e-mail server the next time you connect. In Inbox, make 
sure the appropriate service is selected on the Services menu. Then tap the Connect 
button (or Connect on the Services menu).
Tap to show or hide the
complete header. Tap to send the message.
Taptoattachafile.
Tap to check names in the To, Cc, and Bcc boxes with
names in Contacts and/or an online address book.
Tap to display the address book. 
						

							4-18Microsoft Pocket Outlook
Managing E-mail Messages and Folders
By default, messages are displayed in one of four folders for each service you’ve created: 
Inbox, Deleted (local), Outbox, and Sent. The Deleted folder contains messages that have 
been deleted on the iPAQ H3000. If you are using IMAP4, you may see a Deleted Items 
folder. This folder is for messages deleted on the e-mail server. The behavior of the 
Deleted and Sent folders depends on the options you have chosen. In the message list, tap 
Tools then Options. On the Message tab, select your options.
If you want to organize messages into additional folders, tap Tools, then New Folder to 
create new folders. To move or copy a message to another folder, in the message list, tap 
and hold the message then tap Move to or Copy to on the pop-up menu.
Folder behavior with ActiveSync
If you move e-mail messages into a folder you create, the link is broken between these e-
mail messages and their copies on the computer. When you synchronize next, the e-mail 
messages in the folder you created will not be synchronized. In addition, e-mail messages 
that are missing from the iPAQ H3000 Inbox folder will be deleted from the Inbox folder 
on the computer so that both Inbox folders match. This prevents you from getting dupli-
cate copies of an e-mail message, but it also means that you will no longer have access to 
the e-mail messages you move out of Inbox except from the iPAQ H3000.
Folder behavior with a direct connection to an e-mail server
The behavior of the folders you create depends on whether you are using POP3 or IMAP4:
• If you are using POP3, folders will behave like they do when using ActiveSync.
• If you are using IMAP4, the folders you create and the messages you move are mir-
rored on the e-mail server. For example, if you move two messages from the Inbox 
folder to a folder called Family, the e-mail server will create a copy of the Family 
folder and move the messages into that folder. Therefore, messages are available to 
you anytime you connect to your e-mail server, whether it is from your iPAQ H3000, 
laptop computer, or computer. This synchronization of folders occurs when you create 
a new folder, move e-mail messages into a folder, or tap Synchronize Folders on the 
Services menu. If you want to view the messages in a folder while disconnected from 
your e-mail server, select the folder then tap Folder Available Offline on the Services 
menu. This downloads the e-mail message in the folder to your iPAQ H3000. 
						

							Companion Programs5-1
chapter 5 
C
OMPANION PROGRAMS
The companion programs consist of Microsoft Pocket Word, Microsoft Pocket Excel, 
Microsoft Money*, Windows Media Player for Pocket PC, Microsoft Reader, and 
Microsoft Pocket Streets*.
* Available for English operating systems only.
To switch to a companion program on your iPAQ H3000 Pocket PC, tap Programs on the 
 menu, then tap the program name, or press the QStart button, select a category from 
the pop-up menu at the bottom of the screen, then tap the program icon. 
Pocket Word
Pocket Word works with Microsoft Word on your computer to give you easy access to 
copies of your documents. You can create new documents on your iPAQ H3000, or you 
can copy documents from your computer to your iPAQ H3000. Synchronize documents 
between your computer and your iPAQ H3000 so that you have the most up-to-date con-
tent in both locations.
Use Pocket Word to create documents, such as letters, meeting minutes, and trip reports. 
To create a new file, tap  , Programs, Pocket Word, then New. A blank document 
appears. Or, if you’ve selected a template for new documents in the Options dialog box, 
that template appears with appropriate text and formatting already provided. You can open 
only one document at a time; when you open a second document, you’ll be asked to save 
the first. You can save a document you create or edit in a variety of formats, including 
Pocket Word (.psw), Rich Text Format (.rtf), and Plain Text (.txt).  
						

							5-2Companion Programs
Pocket Word contains a list of the files stored on your iPAQ H3000. Tap a file in the list to 
open it. To delete, make copies of, and send files, tap and hold a file in the list. Then, 
select the appropriate action on the pop-up menu.
You can enter information in Pocket Word in one of four modes (writing, drawing, typing, 
and recording), which are displayed on the View menu. Each mode has its own toolbar, 
which you can show and hide by tapping the Show/Hide Toolbar button on the command 
bar.
NOTE:You can change the zoom magnification by tappingViewthenZoom. Then select the per-
centage you want. Select a higher percentage to enter text and a lower one to see more of
your document.
NOTE:If you’re opening a Word document created on a computer, selectWrap to Windowon
theViewmenu so that you can see the entire document.
Select the type of folder you want displayed in the list.
Tap to change the
sort order of the list.
Tap to open a document.
Tap and hold an item
to see a pop-up
menu of actions.
Tap to create a new
document. 
						

							Companion Programs5-3
Typing Mode
Using the input panel, enter typed text into the document. For more information on enter-
ing typed text, see Chapter 2 (Basic Skills)
.
To format existing text and to edit text, first select the text. You can select text as you do in 
a Word document, using your stylus instead of the mouse to drag through the text you 
want to select. You can search a document to find the text you want by tapping Edit then 
Find/Replace.
Tap and hold to
see a pop-up
menu of actions.
Tap to change for-
matting options.
Tap to format text.
Taptoshoworhidethetoolbar. Tap to return to the document list (changes are saved automatically). 
						

							5-4Companion Programs
Writing Mode
In writing mode, use your stylus to write directly on the screen. Ruled lines are displayed 
as a guide, and the zoom magnification is greater than in typing mode to allow you to 
write more easily. For more information on writing and selecting writing, see Chapter 2 
(Basic Skills).
NOTE:If you cross three ruled lines in a single stylus stroke, the writing becomes a drawing, and
can be edited and manipulated as described in the following section.
Written words are converted to graphics (metafiles) when a Pocket Word document is
converted to a Word document on your computer.
With Space button selected,
drag to insert space. An arrow
appears showing the space
direction and size.
Tap to highlight
selected text.
Pen buttonSpace buttonTap to select formatting options, such as pen weight and line color. 
						

							Companion Programs5-5
Drawing Mode
In drawing mode, use your stylus to draw on the screen. Gridlines appear as a guide. When 
you lift your stylus off the screen after the first stroke, you’ll see a drawing box indicating 
the boundaries of the drawing. Every subsequent stroke within or touching the drawing 
box becomes part of the drawing. For more information on drawing and selecting draw-
ings, see Chapter 2 (Basic Skills)
.
Recording Mode
In recording mode, embed a recording into your document. Recordings are saved as .wav 
files. For more information on recording, see “Enter Information on Your iPAQ
” in Chap-
ter 2. For more information on using Pocket Word, tap   then Help.
Resize an object by
dragging the
selection handles.
Tap to select formatting
options such as line weight,
fill color, and line color.
Pen buttonTap an arrow to see your choices. Select Shape on the pop-up menu to
convert objects to proper shapes. 
						

							5-6Companion Programs
Pocket Excel
Pocket Excel works with Microsoft Excel on your computer to give you easy access to 
copies of your workbooks. You can create new workbooks on your iPAQ H3000, or you 
can copy workbooks from your computer to your iPAQ H3000. Synchronize workbooks 
between your computer and your iPAQ H3000 so that you have the most up-to-date con-
tent in both locations.
Use Pocket Excel to create workbooks, such as expense reports and mileage logs. To cre-
ate a new file, tap  , Programs, Pocket Excel, then New. A blank workbook appears. 
Or, to select a template for a new workbook, tap Tools, Options, then tap New. The tem-
plate you selected appears with appropriate text and formatting already provided. You can 
open only one workbook at a time; when you open a second workbook, you’ll be asked to 
save the first. You can save a workbook you create or edit in a variety of formats, includ-
ing Pocket Excel (.pxl) and Excel (.xls).
Pocket Excel contains a list of the files stored on your iPAQ H3000. Tap a file in the list to 
open it. To delete, make copies of, and send files, tap and hold a file in the list. Then select 
the appropriate action from the pop-up menu.
Pocket Excel provides fundamental spreadsheet tools, such as formulas, functions, sort-
ing, and filtering. To display the toolbar, tap View then Toolbar. 
NOTE:If your workbook contains sensitive information, you can protect it with a password. To do
so, open the workbook, tapEdit, thenPassword. Every time you open the workbook, you
will need to enter the password, so choose one that is easy for you to remember but hard
for others to guess.
Cell contents
appear here as
you enter them.
Format button
AutoSum button
Zoom button