Compaq IPAQ H3000 Color Reference Guide

							Microsoft Pocket Outlook4-5
Creating Meeting Requests
You can use Calendar to set up meetings with users of Outlook, Pocket Outlook, or Sched-
ule+. The meeting notice will be created automatically and sent either when you synchro-
nize Inbox or when you connect to your e-mail server. Indicate how you want meeting 
requests sent by tapping Tools then Options. If you send and receive e-mail messages 
through ActiveSync, select ActiveSync.
To schedule a meeting:
1. Create an appointment.
2. Tap the Input Panel button to hide the input panel, then tap Attendees in the appoint-
ment details.
3. Select the meeting attendees from the list of e-mail addresses you’ve entered in Con-
tacts. 
The meeting notice is created automatically and placed in the Outbox folder. For more 
information on sending and receiving meeting requests, see Calendar Help and Inbox Help 
on the iPAQ H3000. 
						

							4-6Microsoft Pocket Outlook
Contacts: Tracking Friends and Colleagues
Contacts maintains a list of your friends and colleagues so that you can easily find the 
information you’re looking for, whether you’re at home or on the road. Using the iPAQ 
H3000 infrared port, you can quickly share Contacts information with other Windows-
powered device users.
NOTE:To change the way information is displayed in the list, tapToolsthenOptions.
Tap and enter part of a name
to quickly find it in the list.
Tap to see additional phone num-
bers and e-mail addresses.
Tap to display or edit
the contact details.
Tap and hold to display a
pop-up menu of actions.
Tap to create a new contact.Select the category of contacts you want displayed in the list. 
						

							Microsoft Pocket Outlook4-7
To create a contact:
1. Tap New.
2. Enter a name and other contact information using the input panel. You will need to 
scroll down to see all available fields.
3. Scroll to and tap Categories and select a category from the list to assign the contact to 
a category. In the contact list, you can display contacts by category.
4. Tap the Notes tab to add notes. You can enter text, draw, or create a recording. For 
more information on creating notes, see “Notes: Capturing Thoughts and Ideas
”, later 
in this chapter.
5. Tap OK to return to the contact list when finished.
Tap to return to the contact
list (the contact is saved
automatically).
Scroll to see more fields.
Notes is a good place for
maps and directions. 
						

							4-8Microsoft Pocket Outlook
Using the Summary Screen
When you tap a contact in the contact list, a summary screen is displayed.
Tap to edit the
contact details.
Tap to enter or
edit notes. 
						

							Microsoft Pocket Outlook4-9
Tasks: Keeping a To Do List
Use Tasks to keep track of what you have to do. In the task list, overdue tasks are dis-
played in bold (and in red on the color iPAQ H3000 and 3000).
NOTE:To change the way information is displayed in the list, tapToolsthenOptions.
Select the sort
order of the list. Select the category of tasks you want displayed in the list.
Indicates high priority.
Tap to display or edit
the task details.
Tap and hold to display a
pop-up menu of actions.
Tap to create a new task. 
						

							4-10Microsoft Pocket Outlook
To create a task:
1. Tap New.
2. Enter a description using the input panel.
3. Enter a start date and due date or enter other information by first tapping the field. If 
the input panel is open, you will need to hide it to see all available fields.
4. Tap Categories and select a category from the list to assign the task to a category. In 
the task list, you can display tasks by category.
5. Tap the Notes tab to add notes. You can enter text, draw, or create a recording. For 
more information on creating notes, see “Notes: Capturing Thoughts and Ideas
”, later 
in this chapter.
6. Tap OK to return to the task list when finished.
NOTE:To quickly create a task with only a subject, tapEntry Baron theToolsmenu. Then, tap
Tap here to add a new taskand enter your task information.
Tap to choose from
predefined subjects.
Notes is a good place
for maps and drawings. Tap to return to the task list (the task is saved automatically). 
						

							Microsoft Pocket Outlook4-11
Using the Summary Screen
When you tap a task in the task list, a summary screen is displayed.
Taptoeditthe
task details.
Tap to show and hide
additional summary
information.
Tap to enter or
edit notes. 
						

							4-12Microsoft Pocket Outlook
Notes: Capturing Thoughts and Ideas
Quickly capture thoughts, reminders, ideas, drawings, and phone numbers with Notes. 
You can create a written note or a recording. You can also include a recording in a note. If 
a note is open when you create the recording, it will be included in the note as an icon. If 
the note list is displayed, it will be created as a stand-alone recording.
Tap to change the
sort order of the list.
Taptoopenanoteor
play a recording.
Tap and hold to display a
pop-up menu of actions.
Tap to record.
Tap to show or hide the
Recording toolbar. 
						

							Microsoft Pocket Outlook4-13
To create a note:
1. Tap New.
2. Create your note by writing, drawing, typing, and recording. For more information 
about using the input panel, writing and drawing on the screen, and creating record-
ings, see Chapter 2 (Basic Skills)
.
Tap to return to the
note list (the note is
saved automatically).
Tap to write on
the screen. Tap to add a recording
to the note.Tap to show or hide
the input panel. 
						

							4-14Microsoft Pocket Outlook
Inbox: Sending and Receiving E-mail Messages
Use Inbox to send and receive e-mail messages in either of these ways:
1. Synchronize e-mail messages with Microsoft Exchange or Outlook on your computer.
2. Send and receive e-mail messages by connecting directly to an e-mail server through 
an Internet service provider (ISP) or a network.
Synchronizing E-mail Messages
E-mail messages can be synchronized as part of the general synchronization process. First, 
enable Inbox synchronization in ActiveSync options. For information on enabling Inbox 
synchronization, see ActiveSync Help on the computer. During synchronization:
• E-mail messages are copied from the Inbox folder of Exchange or Outlook on your 
computer to the Inbox folder on your iPAQ H3000. The e-mail messages on the two 
computers are linked, so when you delete an e-mail message on your iPAQ H3000, it’s 
also deleted from your computer the next time you synchronize.
• E-mail messages in the Outbox folder on your iPAQ H3000 are transferred to 
Exchange or Outlook, then sent from those programs.
NOTE:You can also synchronize e-mail messages with your computer from a remote location.
For more information, seeChapter 7 (Getting Connected)
.
Connecting Directly to an E-mail Server
In addition to synchronizing e-mail messages with your computer, you can send and 
receive e-mail messages by connecting to an e-mail server using an optional modem or 
network card connected to your iPAQ H3000. You’ll need to set up a remote connection to 
a network or an ISP, and a connection to your e-mail server. For more information, see 
Chapter 7 (Getting Connected)
.
When you connect to the e-mail server, new messages are downloaded to the iPAQ H3000 
Inbox folder, messages in the iPAQ H3000 Outbox folder are sent, and messages that have 
been deleted on the e-mail server are removed from the iPAQ H3000 Inbox.
Messages that you receive directly from an e-mail server are linked to your e-mail server 
rather than your computer. When you delete a message on your iPAQ H3000, it’s also 
deleted from the e-mail server the next time you connect.
You can work online or offline. When working online, you read and respond to messages 
while connected to the e-mail server. Messages are sent as soon as you tap Send, which 
saves space on your iPAQ H3000.
When working offline, once you’ve downloaded new message headers or partial mes-
sages, you can disconnect from the e-mail server then decide which messages to download 
completely. The next time you connect, Inbox downloads the complete messages you’ve 
marked for retrieval and sends the messages you’ve composed.