Compaq IPAQ H3000 Color Reference Guide

Microsoft Pocket Outlook4-5
Creating Meeting Requests
You can use Calendar to set up meetings with users of Outlook, Pocket Outlook, or Sched-
ule+. The meeting notice will be created automatically and sent either when you synchro-
nize Inbox or when you connect to your e-mail server. Indicate how you want meeting 
requests sent by tapping Tools then Options. If you send and receive e-mail messages 
through ActiveSync, select ActiveSync.
To schedule a meeting:
1. Create an appointment.
2. Tap the Input...

4-6Microsoft Pocket Outlook
Contacts: Tracking Friends and Colleagues
Contacts maintains a list of your friends and colleagues so that you can easily find the 
information you’re looking for, whether you’re at home or on the road. Using the iPAQ 
H3000 infrared port, you can quickly share Contacts information with other Windows-
powered device users.
NOTE:To change the way information is displayed in the list, tapToolsthenOptions.
Tap and enter part of a name
to quickly find it in the list.
Tap to see...

Microsoft Pocket Outlook4-7
To create a contact:
1. Tap New.
2. Enter a name and other contact information using the input panel. You will need to 
scroll down to see all available fields.
3. Scroll to and tap Categories and select a category from the list to assign the contact to 
a category. In the contact list, you can display contacts by category.
4. Tap the Notes tab to add notes. You can enter text, draw, or create a recording. For 
more information on creating notes, see “Notes: Capturing Thoughts...

4-8Microsoft Pocket Outlook
Using the Summary Screen
When you tap a contact in the contact list, a summary screen is displayed.
Tap to edit the
contact details.
Tap to enter or
edit notes. 

Microsoft Pocket Outlook4-9
Tasks: Keeping a To Do List
Use Tasks to keep track of what you have to do. In the task list, overdue tasks are dis-
played in bold (and in red on the color iPAQ H3000 and 3000).
NOTE:To change the way information is displayed in the list, tapToolsthenOptions.
Select the sort
order of the list. Select the category of tasks you want displayed in the list.
Indicates high priority.
Tap to display or edit
the task details.
Tap and hold to display a
pop-up menu of actions.
Tap to...

4-10Microsoft Pocket Outlook
To create a task:
1. Tap New.
2. Enter a description using the input panel.
3. Enter a start date and due date or enter other information by first tapping the field. If 
the input panel is open, you will need to hide it to see all available fields.
4. Tap Categories and select a category from the list to assign the task to a category. In 
the task list, you can display tasks by category.
5. Tap the Notes tab to add notes. You can enter text, draw, or create a recording. For...

Microsoft Pocket Outlook4-11
Using the Summary Screen
When you tap a task in the task list, a summary screen is displayed.
Taptoeditthe
task details.
Tap to show and hide
additional summary
information.
Tap to enter or
edit notes. 

4-12Microsoft Pocket Outlook
Notes: Capturing Thoughts and Ideas
Quickly capture thoughts, reminders, ideas, drawings, and phone numbers with Notes. 
You can create a written note or a recording. You can also include a recording in a note. If 
a note is open when you create the recording, it will be included in the note as an icon. If 
the note list is displayed, it will be created as a stand-alone recording.
Tap to change the
sort order of the list.
Taptoopenanoteor
play a recording.
Tap and hold to...

Microsoft Pocket Outlook4-13
To create a note:
1. Tap New.
2. Create your note by writing, drawing, typing, and recording. For more information 
about using the input panel, writing and drawing on the screen, and creating record-
ings, see Chapter 2 (Basic Skills)
.
Tap to return to the
note list (the note is
saved automatically).
Tap to write on
the screen. Tap to add a recording
to the note.Tap to show or hide
the input panel. 

4-14Microsoft Pocket Outlook
Inbox: Sending and Receiving E-mail Messages
Use Inbox to send and receive e-mail messages in either of these ways:
1. Synchronize e-mail messages with Microsoft Exchange or Outlook on your computer.
2. Send and receive e-mail messages by connecting directly to an e-mail server through 
an Internet service provider (ISP) or a network.
Synchronizing E-mail Messages
E-mail messages can be synchronized as part of the general synchronization process. First, 
enable Inbox...