Canon printer PIXMA MX490 User Manual
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After you use the Numeric buttons to enter the first letter of the recipient's name you want tosearch, the registered recipients are displayed in alphabetical order. Use the button to select a recipient, then press the OK button. 8. Press the Color button for color transmission, or the Black button for black & white transmission. Important • Color transmission is available only when the recipient's fax machine supports color faxing. Note • To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD. • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Close the feeder cover [OK]Eject the document is displayed on the LCD. By pressing the OK button, the remaining documents are automatically ejected. • In case the machine was not able to send a fax, such as when the recipient's line was busy, it has the function to automatically redial the number after a specified interval. Automatic redialing is enabled by default. Automatic Redialing To cancel automatic redialing, wait until the machine starts redialing, then press the Stop button. 701
Sending the Same Document to Several Recipients (Sequential Broadcasting) This machine allows you to prepare for sending the same document to a maximum of 21 recipients in oneoperation. The recipients can be specified by entering the fax/telephone numbers and selecting the registered recipients (the particular recipient's number and the group dial) in combination. The following number of recipients can be specified in combination.• The recipient registered to the machine: Up to 20 (total of the particular recipient's number and the group dial) • Entering the fax/telephone numbers or redialing: 1 Important • It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, we recommend that you send them one by one after speaking on the telephone. Sending a Fax after Speaking on Telephone Note • If you frequently send documents to the same group of recipients, you can group these numbers for group dialing. This will allow you to send documents to all the recipients in the group by simply operation. Registering Recipients in Group Dial • For details on the basic sending operations: Sending Faxes by Entering Fax/Telephone Number 1. Make sure that the machine is turned on. 2. Press the FAX button. The Fax standby screen is displayed. 3. Load documents on the platen glass or in the ADF. 4. Adjust the scan contrast and resolution as necessary. Setting Items for Sending Faxes 5. Specify the first recipient. Specify the first recipient with the one of the following methods. • By specifying with the recipient registered to the machine: Press the Menu button, use the button to select Directory, then press the OK button. Next, use the button to select a recipient, then press the OK button. Sending a Fax to the Registered Recipient 702
•By entering the fax/telephone numbers:Use the Numeric buttons to enter the recipient's fax/telephone number, then press the OK button. Sending Faxes by Entering Fax/Telephone Number Note • If FAX no. re-entry in Security control under Fax settings is set to ON, use the Numeric buttons again to enter the number, then press the OK button. Security control • By redialing: Press the Menu button, use the button to select Redial, then press the OK button. Next, use the button to select the number you want to dial, then press the OK button. Manual Redialing 6. Add the recipient. If you have already specified the recipient by entering the fax/telephone numbers or if you have already specified the recipient from the outgoing call logs, specify a recipient from the registered recipients. Broadcasting is displayed after specifying the multiple recipients. If you want to add the recipient further, repeat the same procedure. Note • When Broadcasting is displayed, you can review the numbers you have entered by pressing the button. • Pressing the Back button allows you to delete the recipient's number you entered last. 7. Press the Color button for color transmission, or the Black button for black & white transmission. Important • Color transmission is available only when the recipient's fax machine supports color faxing. Note • To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD. • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Close the feeder cover [OK]Eject the document is displayed on the LCD. By pressing the OK button, the remaining documents are automatically ejected. • When you press the Stop button, fax transmission to all the recipients specified will be canceled. You cannot cancel a fax transmission to only one recipient. 703
Preventing Mistransmission of FaxesThis machine has two functions for preventing the mistransmission of faxes.• Sending faxes after entering the fax/telephone number twice This function requires you to re-enter the fax/telephone number after entering the number using the Numeric buttons, so that the machine prevents you from misdialing. Sending Faxes after Dialing Twice (Fax Number Re-entry) • Sending faxes after the machine checks the recipient's fax machine information Before sending a fax, the machine checks whether the recipient's fax machine information matches the dialed number. Sending Faxes after Checking Information (Checking the Recipient's Information) Sending Faxes after Dialing Twice (Fax Number Re-entry) Set FAX no. re-entry to ON following the procedure below. 1. Make sure that the machine is turned on. 2. Press the Setup button. The Setup menu screen is displayed. 3. Use the button to select Fax settings, then press the OK button. 4. Use the button to select Security control , then press the OK button. 5. Use the button to select FAX no. re-entry , then press the OK button. 6. Use the button to select ON, then press the OK button. Note • If the number is not identical with the number entered first, the Fax standby screen is displayed. Sending Faxes after Checking Information (Checking the Recipient's Information) Set Check RX FAX info to ON following the procedure below. Important • This function is not available when you send a fax manually. Sending a Fax after Speaking on Telephone 1. Make sure that the machine is turned on. 704
2.Press the Setup button. The Setup menu screen is displayed.3. Use the button to select Fax settings, then press the OK button. 4. Use the button to select Security control , then press the OK button. 5. Use the button to select Check RX FAX info , then press the OK button. 6. Use the button to select ON, then press the OK button. Important • Transmission will be canceled if the machine fails to receive the recipient's fax information or if the received information does not match the fax/telephone number. 705
Using the On Hook Dial FunctionFollow the procedure below to send faxes with the on hook dial function. Important • It may be possible that faxes will reach unintended recipients due to the misdialing or incorrectregistration of fax/telephone numbers. When you send important documents, we recommend that you send them after speaking on the telephone. Sending a Fax after Speaking on Telephone • With manual transmission, you cannot use the platen glass to load documents. Load the documents in the ADF. When loading document on the platen glass, send a fax with automatic transmission. Sending Faxes by Entering Fax/Telephone Number Note • You can use the on hook dial function only when Hook setting in Security control under Fax settings is set to Enable. Security control • For details on the basic sending operations: Sending Faxes by Entering Fax/Telephone Number 1. Make sure that the machine is turned on. 2. Press the FAX button. The Fax standby screen is displayed. 3. Load documents in the ADF. 4. Adjust the scan contrast and resolution as necessary. Setting Items for Sending Faxes 5. Press the Color button or the Black button. 6. Specify the recipient. Specify the recipient with the one of the following methods. • By specifying with the recipient registered to the machine: Press the Menu button, use the button to select Directory, then press the OK button. Next, use the button to select a recipient, then press the OK button. Sending a Fax to the Registered Recipient • By entering the fax/telephone numbers: Use the Numeric buttons to enter the recipient's fax/telephone number. Sending Faxes by Entering Fax/Telephone Number 706
•Manual redialing:Press the Menu button, use the button to select Redial, then press the OK button. Next, use the button to select the number you want to dial, then press the OK button. Manual Redialing 7. When you hear a high-pitched signal, press the Color button or the Black button. Press the Color button for color transmission, or the Black button for black & white transmission. Important • Color transmission is available only when the recipient's fax machine supports color faxing. Note • To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD. • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Close the feeder cover [OK]Eject the document is displayed on the LCD. By pressing the OK button, the remaining documents are automatically ejected. 707
Registering Recipients Registering Recipients Using the Operation Panel of the Machine Registering Recipients Using Speed Dial Utility 708
Registering Recipients Using the Operation Panel of the MachineRegistering recipients in the machine's directory in advance allows you to dial fax/telephone numberssimply. The following methods to register are available:• Recipient registration Registering the recipient's fax/telephone number and name allows you to send a fax by selecting a registered recipient in the machine directory. Registering the Fax/Telephone Number of Recipients • Group dial registration You can combine two or more recipients registered in advance into a group. You can send the same document to all the registered recipients in the group. Registering Recipients in Group Dial You can register up to 100 recipients in total of individual recipients and group dials. Note • To change the registered information of the recipient or the group dial, see Changing Registered Information . • To delete the registered information of the recipient or the group dial, see Deleting Registered Information. • To print a list of the recipient's fax/telephone numbers and names registered, see Printing a List of the Registered Destinations . • You can register, change, or delete the registered information of the recipient or the group dial using Speed Dial Utility on the computer. Registering Recipients Using Speed Dial Utility 709
Registering the Fax/Telephone Number of RecipientsBefore you can use the machine's directory, you need to register the recipients' fax/telephone numbers.Follow the procedure below to register the recipients' fax/telephone numbers.1. Make sure that the machine is turned on. 2. Press the Setup button. The Setup menu screen is displayed. 3. Use the button to select Fax settings, then press the OK button. 4. Use the button to select TEL no. registration , then press the OK button. 5. Use the button to select Add directory entry , then press the OK button. 6. Use the button to select Recipient, then press the OK button. The screen to select an ID number is displayed. 7. Use the button or the Numeric buttons to select an unregistered ID number, then press the OK button. Note • If you already registered the recipient, the fax/telephone number is displayed next to the ID number. If you already registered the group dial, (Not available) is displayed. 8. Use the button to select a registration method, then press the OK button. 9. Register the recipients' fax/telephone number. Register the recipients' fax/telephone number depending on the registration method selected. • From call log (OUT) When you select this registration method, the screen to select the fax/telephone number from the outgoing call logs is displayed. 1. Use the button to select a fax/telephone number, then press the OK button. The fax/telephone number selected from the outgoing call logs is displayed. 2. Check the fax/telephone number, then press the OK button. The fax/telephone number is registered to the machine and the screen to enter the recipient's name is displayed. Go to next step. • From call log (IN) 710