Canon printer PIXMA MX300 User Manual

							47 Faxing
zIf You Are Using a Single Telephone Line for Faxes and Voice Calls and 
Want to Receive Faxes Automatically:
Select FAX PRIORITY MODE.
(A) Incoming call
(B) Voice call: The machine will ring. Pick up the handset, then press the Stop/Reset button to 
answer the call.
(C) Fax: The machine receives faxes automatically.
NotezSet your answering machine to answering mode and adjust it as follows:
– The entire message should be no longer than 15 seconds.
– In the message, tell your callers how to send a fax.
zThe machine can be set to receive faxes automatically after the telephone rings for a specified 
length of time. Set MAN/AUTO SWITCH in RX SETTINGS under FAX SETTINGS to ON, and 
then specify the automatic reception start time. Refer to “MAN/AUTO SWITCH” in “FAX 
SETTINGS” of the User’s Guide on-screen manual.
zIf you have subscribed to Duplex Ringing service in Hong Kong, the machine will receive faxes 
automatically even if you set the receiving mode of the machine to TEL PRIORITY MODE.
Important
When answering a voice call, be sure to pick up the handset before pressing the Stop/Reset 
button. If you press the Stop/Reset button before picking up the handset, the telephone call will be 
disconnected.
Note
The following settings can be modified to control how the machine handles incoming calls. Specify 
the FAX PRIORITY MODE settings in RX SETTINGS under FAX SETTINGS. Refer to “FAX 
PRIORITY MODE” in “FAX SETTINGS” of the User’s Guide on-screen manual.
zThe time the machine takes to determine whether a call is a fax or a voice call
zThe time the machine rings when the call was a voice call
zWhether or not the machine receives the fax after the specified ring time has elapsed
(A)
(C)(B) 
						

							48Faxing
zIf You Subscribe to a Distinctive Ring Pattern Detection (DRPD) Service 
with Your Telephone Company (US and Canada only):
Select DRPD.
(A) Incoming call
(B) Voice call: The telephone will ring. Pick up the handset to answer the call.
(C) Fax: The fax is received automatically when the machine detects the registered fax ring 
pattern.
zSetting the Ring Pattern
Your telephone company will assign a distinctive ring pattern to each number when you order 
the DRPD service. Set the fax ring pattern that matches the pattern assigned by the 
telephone company.
zIf You Want the Machine to Automatically Switch between Fax and 
Voice Calls by the Call Ring Patterns (Network Switch):
Select NETWORK SWITCH*.
* This setting may not be available depending on the country or region of purchase.
(A) Incoming call
(B) Voice call: The telephone will ring. Pick up the handset to answer the call.
(C) Fax: The fax is received automatically when the machine detects the registered fax ring 
pattern.
Note
For details on the setting the ring pattern of DRPD service, refer to “DRPD:FAX RNG PAT” in “FAX 
SETTINGS” of the User’s Guide on-screen manual.
NotezThe name of this service varies depending upon a country.
zTo use this feature, you need to subscribe to a compatible service provided by your telephone 
company. Contact your telephone company for details.
(A)(C) (B)
(A)(C) (B) 
						

							49
Faxing
„ Setting the Receive Mode
1Press the  FA X button, then press the  Menu button.
2Press the  OK button.
3Press the  [ or  ] button to select the receive mode.
4Press the  OK button.
The receive mode will be displayed on the bottom left of the LCD.
(A) Receive mode
FAXON LY: The receive mode is  FA X  O N LY  M O D E.
TEL 1ST: The receive mode is  TEL PRIORITY MODE .
FAX 1ST: The receive mode is  FAX PRIORITY MODE .
DRPD: The receive mode is  DRPD.
NET SW.: The receive mode is  NETWORK SWITCH .
Note
For details on the receive modes, see “Selecting the Receive Mode” on page 45.
RECEIVEMODESET
FAXPRIORITYMODE
02/15/2007WED06:11
FAX1STSTANDARD
(A) 
						

							50Faxing
„Changing the Print Settings
Load A4, Letter, or Legal-sized plain paper in the Rear Tray to print the fax.
1Press the FA X button, then press the Settings button.
2Press the [ or ] button to select the page size from A4, 8.5 x 11, or 8.5 x 14.
3Press the OK button.
4Press the [ or ] button to select PLAIN PAPER.
5Press the OK button.
„Setting the Number of Rings for Fax Calls
When FA X O N LY M O D E, FAX PRIORITY MODE, or DRPD is selected as the receive mode, 
you can specify the number of rings for fax calls in RING COUNT in RX SETTINGS under FA X  
SETTINGS.
Important
If paper of size other than A4, Letter or Legal is loaded, the received faxes will not be printed and 
“RECEIVED IN MEMORY” is displayed. Replace the paper loaded with A4, Letter or Legal sized 
paper, then press the OK button.
Note
If the sender sends a document that is larger than Letter-size, such as 11 x17 or Legal-size, the 
sender’s machine may send the fax automatically shrunk or divided, or send only a part of the 
original.
Note
If the paper is set to a size other than A4, 8.5 x 11, or 8.5 x 14, or if it is set to a type other than 
PLAIN PAPER, the received faxes will not be printed and “RECEIVED IN MEMORY” is displayed. 
Correct the paper size and type, and then press the OK button.
1.PAGESIZE
A4 
						

							51 Faxing
Using Other Useful Receiving Functions
„Memory Receiving
If the machine receives a fax under one of the following conditions, the machine will not be able 
to print the received fax and will store it in its memory. “RECEIVED IN MEMORY” is displayed in 
fax mode. When the problem is resolved as described, the fax stored in memory is printed 
automatically.
zInk is low or has run out while receiving a fax: replace the FINE Cartridge.
zPaper size/type setting is incorrect: correct the paper size/type setting.
zPaper has run out while receiving a fax: load the paper and press the OK button.
zOutput Tray is closed: open it.
zOFF is selected for AUTO PRINT RX: select ON.
zYou pressed the Stop/Reset button to cancel printing of a fax: press the FA X button.
„Remote Receiving
If the machine is located away from the telephone, pick up the handset and dial 25 (the remote 
receiving ID) to receive faxes (remote reception).
zIf you use a rotary pulse line, temporarily switch your telephone to tone dialing. For details on 
how to switch to tone dialing, see the instruction manual supplied with your telephone.
zIf you have an answering machine connected to the machine that can carry out remote 
control operations, the security code for this function may be the same as the remote 
receiving ID. In this case, change the remote reception ID in REMOTE RX ID in REMOTE RX 
in RX SETTINGS under FAX SETTINGS.
Remote reception can be disabled. Refer to “REMOTE RX” in “FAX SETTINGS” of the User’s 
Guide on-screen manual.
ImportantzThe machine can store up to approximately 50 pages* of faxes in memory.
zIf the memory becomes full, the machine cannot receive any more faxes. Print or delete the 
documents stored in memory, and then contact the sender and have him/her resend them.
* When using ITU-T No.1 chart (Standard mode) 
						

							52Faxing
Document Stored in Memory
„Printing a List of Documents in Memory
The machine can print a list of documents stor ed in memory (the memory list) showing the 
transaction number (TX/RX NO.), transaction m ode, recipient, number of pages, date, and 
transmission time of each document. When printing  or deleting documents in memory, specify a 
document by its transaction number.
1Press the  FA X button, then press the  Menu button.
2Press the  [ or  ] button to select  MEMORY REFERENCE .
3Press the OK button two times.
The memory list is printed.
„Printing or Deleting a Document in Memory
1Press the  FA X button, then press the  Menu button.
2Press the  [ or  ] button to select  MEMORY REFERENCE .
3Press the OK button.
Important
If you disconnect the power cord, all the documents stored in memory are deleted. Send or print 
necessary documents before disconnecting the power cord.
Note
When confirming, printing, or deleting a document stored in memory, you specify it by its transaction 
number. If you do not know the transaction number for your target document, print the list of documents 
first.
Note
zIf there are no documents stored in memory, “ NO DOC. IN MEMORY” is displayed, and the 
machine returns to the previous screen.
z In step 2, you can also select  PRNT REPORT/LIST (see “Summary of Reports and Lists” on 
page 55) and then  MEMORY LIST to print the memory list.
z If you have canceled receiving a fax in progress by pressing the  Stop/Reset button, the fax may 
be printed after the memory list. 
						

							53
Faxing
4Press the  [ or  ] button to select  PRINT DOCUMENT  or DELETE DOCUMENT .
z If you select PRINT DOCUMENT:
(1) Press the  OK button.
(2) Press the  [ or  ] button to select the transaction number (TX/RX NO.) of the document 
you want to print, or enter the number by pressing the Numeric buttons.
If you are unsure of the transaction number, prin t the memory list. See “Printing a List of 
Documents in Memory” on page 52.
(3) Press the  OK button.
(4) Press the  [ button to select  YES to print the first page only, or press the  ] button to 
select  NO to print all pages of the document.
(5) Press the  OK button.
(6) To print another document, return to step (2), or to finish printing, go to step 5.
zIf you select DELETE DOCUMENT:
(1) Press the  OK button.
(2) Press the  [ or  ] button to select the transaction number (TX/RX NO.) of the document 
you want to delete, or enter the num ber by pressing the Numeric buttons.
(3) Press the  OK button.
(4) Press the  [ button to select  YES to delete document, or press the  ] button to select  NO 
not to delete the document.
(5) Press the  OK button.
(6) To delete another document, return to step (2 ), or to finish deleting, go to step 5.
5Press the Stop/Reset  button.
Note
If you have canceled receiving a fax in progress by pressing the  Stop/Reset button, the fax 
may be printed after the selected document. 
						

							54Faxing
„Checking a Document’s Details in Memory
If the machine was not able to print a received fax when the machine is in one of the following 
situations, the fax is automatically stored in memory.
zIf ink is low or has run out while receiving a fax
z If the paper size/type setting is incorrect
z If the paper run out while receiving a fax
z If the Output Tray is closed
z If OFF  is selected for  AUTO PRINT RX
z If you pressed the  Stop/Reset button to cancel printing of a fax
When selecting a document in memory to be printe d or deleted, you can check its details on the 
LCD as follows:
(A) Transaction number (TX/RX NO.)
z A transaction number from 0001 to 499 9 indicates a document being sent.
z A transaction number from 5001 to 9999 indicates a document being received.
(B) Marks before the transaction number
z No mark indicates a black & white document.
z < > indicates a color document.
z  indicates a black & white document being sent or printed.
z  indicates a color document being sent or printed.
Displaying Details of the Transaction
Press the   or # button to display the details  (e.g. transaction number, transaction time and fax 
number).
Note
If you are unsure of the transaction number, print the memory list. See “Printing a List of 
Documents in Memory” on page 52.
PRINTDOCUMENT
TX/RXNO.0001
(B)  (A) 
						

							55
Faxing
Summary of Reports and Lists
The table below shows the reports and lists that can be printed from the machine. Refer to the pages 
indicated for more details.
„ Activity Report
Prints the history of sent and received faxes. The ma chine is factory-set to print an Activity report 
after every 20 transactions. You can  also disable automatic printing of this report, or print it 
manually.
z Printing the Activity Report Manually
1Press the  FA X button, then press the  Menu button.
2Press the  [ or  ] button to select  PRNT REPORT/LIST , then press the OK button.
3Press the  [ or  ] button to select  ACTIVITY REPORT , then press the OK button.
The Activity report is printed.
Report Or ListDescription
Activity report Shows recent fax tran sactions performed by your machine.
See “Activity Report” on page 55.
Coded speed dial list Lists the numbers and nam es registered for coded speed dialing. 
See “Printing a List of the Registered Destination” on page 38.
User’s data list Lists the current setti ngs of the machine and the registered 
sender information.
See “User’s Data List” on page 56.
Memory list Lists the documents currently stored in the machine’s memory. See “Document Stored in Memory” on page 52.
TX (Transmission) report Confirms whether a  transmission was completed successfully. If 
enabled, prints after each fax transmission.
See “TX Report” on page 56.
RX (Reception) report Confirms whether a  reception was completed successfully. If 
enabled, prints after each fax reception. See “RX Report” on 
page 56.
Note
For details on the Activity report setting, refer to “ACTIVITY REPORT” in “FAX SETTINGS” of the 
User’s Guide  on-screen manual. 
						

							56Faxing
„User’s Data List
The User’s data list enables you to confirm the cu rrent settings of the machine as well as the 
registered sender information. See “R egistering Sender Information” on page 32.
zPrinting the User’s Data List
1Press the  FA X button, then press the  Menu button.
2Press the  [ or  ] button to select  PRNT REPORT/LIST , then press the OK button.
3Press the  [ or  ] button to select  USER’S DATA LIST , then press the OK button.
The User’s data list is printed.
„Other Lists
z TX Report
The machine can print a TX (transmission) report  after sending a document, confirming whether 
the transmission was completed successfully. You  can set the machine to print every time it 
sends a document, or only when an error occurs. Al ternatively, you can disable printing of the 
report.
z RX Report
The machine can print an RX (reception) report  after receiving a document, confirming whether 
the reception was completed successfully. You  can set the machine to print every time it 
receives a document, or only when an error occurs.  Alternatively, you can disable printing of the 
report.
Note
z For details on the TX report setting, refer to “TX REPORT” in “FAX SETTINGS” of the  User’s 
Guide  on-screen manual.
z The default setting is  PRINT ERROR ONLY .
Note
zFor details on the RX report setting, refer to “RX REPORT” in “FAX SETTINGS” of the  User’s 
Guide  on-screen manual.
z The default setting is  DO NOT PRINT.