Canon Imageclass Mf4890dw User Guide

							81
Scan
Set the orientation of the document.
If you selected PDF as the fi le type, you 
can create a searchable PDF. Also, you 
can set the compression ratio.
• Select to specify the scan settings using the 
scanner driver (
→p.82).
• When [ Start] is clicked with this check box 
selected, the [ScanGear MF] dialog box 
appears.
• This check box is not available when you scan 
using the [ OCR] button.
• Set an application to display the scanned image.
• Click [ Set] to select an application or drag and drop the 
application icon.
• Click [ Delete ] to save the fi le without using the applications. Set the PDF fi le type to save the scanned 
image.
PDF (Single 
Page)
Creates a single-page 
PDF
 fi le.
PDF 
(M u

ltiple 
Pages) Save all scanned 
im
ages as a single PDF 
fi l e .
PDF (Add 
Pa g

es)
• Add the scanned 
image to the last 
page of an existing 
PDF fi le.
• Click [ Browse ] on 
[ Save Scanned 
Image to ] to select a 
PDF fi le to add.
 
						

							82
 
 Scan a Document with the Scanner Driver
If you use the scanner driver window (ScanGear MF Window), you can use various features 
and scan only the necessary part with the preview function.
1 Make sure that a computer and the machine are connected properly, and 
the MF Toolbox is installed on the computer (See the Starter Guide).
2 Place your documents (→p.19).
3 Switch to the Scan mode (→p.16).
4 Press [▲] or [▼] to highlight , and then press [OK].
5 From your computer, double-click the [Canon MF Toolbox 4.9] icon.
6 When the MF Toolbox appears, click the desired scan mode button.
• 
You may not use the ScanGear MF when using the [ OCR] mode.
7 When the scan setting window appear s, select the [Display the Scanner 
Driver] check box, and then click [Start].
8 Select [Preview] on the scanner driv er dialog box, and then specify 
settings as needed.
 
Specify various 
scanner settings 
on each tab.
You can preview the 
image applied to the  scan setting values.
Crops the borders detected in the preview image.
Deletes the selected cropping frames.
Rotates the image 90 degrees to the left.
Rotates the image 90 degrees to the right.
9 Click [Scan] to start scanning.
• 
When scanning is complete, the folder in which the scanned document is saved 
opens automatically.
• If an application is specifi ed, the scanned document will be opened in the 
application.
10 When scanning is complete, click [  ] to close the MF Toolbox.
 
						

							83
Clean the Machine  ………………………………………………\
…… 84Cleaning the Exterior and Interior  …………………………………… 84
Cl

eaning the Fixing Unit  …………………………………………… 85
Cleaning the Platen Glass and Feeder  ……………………………… 86
Check and Replace Toner Cartridges ………………………………… 87 Checking the Toner Level  …………………………………………… 87
Co

nserving the Toner to Extend the Life of Toner Cartridges ………… 88
Replacing the Toner Cartridge  ……………………………………… 88
Manage Using the Report and List Functions  ……………………… 91
Co n

fi  gure Settings Using the Remote UI  …………………………… 92
Maintenance and Management
This chapter describes how to clean the  machine, replace the toner cartridge, 
and explains the report and list functions used for managing the machine.
 
						

							84
Clean the Machine
Clean the exterior and interior of the machine, platen glass, feeder, and the fi xing unit 
periodically.
Cleaning the Exterior and Interior
Clean the exterior and interior of the machine to prevent toner powder and paper dust 
from accumulating inside.
IMPORTANTIMPORTANT
For safety, be sure to turn OFF the machine and disconnect all cables from 
the machine before cleaning the machine. When you fi nish cleaning the 
machine, wait for it to dry completely before reconnecting the power cord, 
and then turn ON the power.
Cleaning the Exterior 
1 Turn OFF the machine and disconnect all the cables from the machine.
2 Remove any documents from the platen glass or feeder.
3 Clean the exterior of the machine and ventilation slots with a soft, well 
wrung-out cloth dampened with water  or a mild detergent that has been 
diluted with water.
 
4 Wait for the printer to dry completely.
5 Reconnect all the cables, and then turn ON the power.
Cleaning the Interior  
1 Turn OFF the machine and disconnect  all the cables from the machine.
2 Remove any documents from the platen glass or feeder.
3 Lift the scanning platform, open the toner cover, and then remove the 
toner cartridge.
 
						

							85
Maintenance and Management
4 Remove any toner or paper debris from the interior of the machine, with 
a soft, dry cloth that is clean and lint-free.
 
5 Insert the toner cartridge.
6 Close the toner cover, and then lower the scanning platform.
7 Reconnect all the cables, and then turn ON the power.
CAUTION
¢£¢£
When closing the scanning platform:
Be careful not to get your fi ngers caught.
Do not touch the fi xing
  unit (A).
Touching the fi xing unit (A) may cause 
bu rn

s as it becomes very hot during use.
If you get toner on your hands or 
cloth i

ng:
If toner gets on your hands or clothing, 
wa s

h them immediately with cold water.
Washing with warm water makes it 
impossible to remove the toner stains.
Cleaning the Fixing Unit 
Clean the fi xing unit when black streaks appear on printed pages.
1 Press [  ] (Menu).
2 Press [▲] or [▼] to highlight , and then press 
[OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Load Letter size plain paper in the multi-purpose tray, and then press 
[OK].
• 
The cleaning process begins. Cleaning takes approximately 90 seconds.
5 When the cleaning is complete, press [  ] (Menu) to close the screen.
 
						

							86
Cleaning the Platen Glass and Feeder 
If a scanned image has unexpected specks, clean the platen glass and feeder.
Cleaning the Platen Glass
1 Turn OFF the machine and disconnect all the cables from the machine.
2 Remove any documents from the platen glass.
3 Open the feeder.
4 Clean the platen glass and the under surface of the feeder.
• 
Clean the platen glass with a well wrung out cloth dampened with water and wipe it 
with a soft, dry cloth.
 
5 Close the feeder.
6 Reconnect all the cables, and then turn ON the power.
Cleaning the Feeder
1 Turn OFF the machine and disconnect  all the cables from the machine.
2 Remove any documents from the feeder.
3 Open the feeder cover, clean the rollers with a well wrung-out cloth 
dampened with water, and then wipe them with a soft and dry cloth.
 
MF4890dw  MF4880dw/
MF4770n
4 Close the feeder cover.
5 Reconnect all the cables, and then turn ON the power.
 
						

							87
Maintenance and Management
Check and Replace Toner Cartridges
 
Toner cartridges are consumable products. When the toner has almost run out, a message 
appears in the display and streaks may appear on printed pages. Check the toner level, and 
replace the toner cartridge if necessary.
When the  message appears on the display, the 
incoming faxes will be stored in the memory without printing. You can also 
set to print the received faxes, however, the printed documents may be light 
or blurred. 
Press [ 
 ] (Menu)       
< Continue Print. When Toner Is Nearly Out>   , and then press 
[ OK ].
 Checking the Toner Level
1 Press [  ] (Status Monitor/Cancel).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Check the toner level.
• 
The toner level will appear as < OK>,  < Low >,  o r  < Nearly Out >.
5 Press [  ] (Status Monitor/Cancel) to close the screen. 
 
Toner is nearly out.
 Density:  0
 Original Type: Text
... 2-Sided: Off
+
-OR
When < Toner is nearly out. > message still 
appears in display, or print result is not improved, 
replace the toner cartridge (
→p.88).
Gently shake the toner cartridge 5-6 times to 
evenly distribute the toner (
→p.88).
Check the toner level, as needed. See the bottom of this page.
Prepare toner
cartridge.
 Density:  0
 Original Type: Text
. .. 2-Sided: Off
+
-
 
						

							88
 Conserving the Toner to Extend the Life of 
To n e r  C a r t r i d g e s  
If you redistribute the toner, you may be able to print for some time until the toner runs out.
1 Lift the scanning platform, open the toner cover, and then remove the 
toner cartridge.
 
2 Gently shake the toner cartridge 5-6 times to evenly distribute the toner.
 
3 Insert the toner cartridge.
 
4 Close the toner cover, and then lower the scanning platform.
 Replacing the Toner Cartridge 
You can purchase replacement toner cartridges from your local authorized Canon dealer. 
Supported Canon Genuine Toner Cartridge:
Canon Cartridge 128
CAUTION
If toner comes in 
c o

ntact with your 
hands or clothing, wash 
them immediately in 
cold water. Do not use 
warm water, as it will 
set the toner and make 
it diffi   cult to remove 
the toner stains.
 
						

							89
Maintenance and Management
1 Open the operation panel and the toner cover, and then remove the 
toner cartridge.
2 Prepare a new toner cartridge.• 
Store the protective bag. It is required when you remove the toner cartridge for 
printer maintenance or other purposes.
Shake the toner cartridge 5-6 
times to evenly distribute the 
toner.
Place the toner cartridge on a 
fl at surface, remove the tab, and 
carefully pull the sealing tape 
completely out (20” (50 cm)). 
IMPORTANTIMPORTANT
When pulling out the sealing tape:
• Do not pull the sealing tape at an angle or up and down. If the tape 
breaks, it may not be pulled out completely.
• Even if the sealing tape stops at midpoint, pull it out of the toner 
cartridge completely. 
• If any tape remains in the toner cartridge, this may result in poor print 
quality. If you are using the Fax, please note that you can only print 
the received data once, because the received data is deleted once it 
is printed.
Disposing of the removed sealing tape:
Dispose of the packing materials according to local regulations.
 
						

							90
3 Insert the toner cartridge. 
 
4 Close the toner cover, and then lower the scanning platform.
WARNING
Do not dispose of a used toner cartridge in open fl ames.
This may cause the toner remaining inside the cartridge to ignite, resulting in burns 
or a fi  

re.
When cleaning up spilled or scattered toner:
If you accidentally spill or scatter toner, carefully gather the toner particles together 
or wi p

e them up with a soft, damp cloth in a way that prevents inhalation.
Never use a vacuum cleaner that does not have safeguards against dust explosions 
to clean up spilled toner. Doing so may cause a malfunction in the vacuum cleaner, 
or result in a dust explosion due to static discharge.
CAUTION
Precautions to take when you get toner onto your hands or into clothing:
If toner comes in contact with your hands or clothing, wash them immediately in 
c o

ld water. Do not use warm water, as it will set the toner and make it diffi   cult to 
remove the toner stains. 
Do not allow the toner to scatter.
Do not pull out the sealing tape forcefully or stop before it is removed, as this 
m a

y cause toner to spill out. If toner gets into your eyes or mouth, fl ush them 
immediately with cold water and immediately consult a physician.
• Follow all local and federal regulations when disposing of the sealing tape 
removed from the new toner cartridge.
• Canon will collect and recycle your used toner cartridges (→p.108).
 
• For more details about handling toner cartridges, see [ Handling Toner 
Cartridges ] in the e-Manual.