Canon Imageclass Mf4820d User Guide

							21
Confi guring the Fax  (MF4890dw/MF4870dn/MF4750 Only)
 Check!Receive Mode That Fits Your Purpose
Choose a receive mode that meets your purpose from the following receive modes. The receive mode will be used 
to confi  gure the setting in “Selecting the Fax Receive Mode” (P.22).
Fax
 Use for Fax Only/No Voice Calls
You can use only for fax and may not use for voice calls. You do not 
need to connect the external telephone or the optional handset.
Receive Mode ⇒ Auto
 
Phone
 Mainly Use for Voice Calls/Almost Not Use for Fax
Connect an external phone* to receive calls.
Press [
] (FAX), select , and 
then hang up the handset to receive faxes.
* You can also use an optional handset.
Receive Mode ⇒ ManualTelephone
Phone Fax
Use for Fax and Voice Call
  Using an answering machine
Connect an external answering machine to record 
voice messages when you are out, as well as 
receive calls. Faxes will be automatically received.
Receive Mode ⇒  Answering 
MachineAnswering machine
	 Using a General Telephone
Connect the external telephone*. Faxes will be 
automatically received and the machine will ring 
when voice calls come in.
* You can also use an optional handset.
Receive Mode ⇒  Fax/Tel Auto 
SwitchTelephone
Preface Installing the Machine
2
1Connecting to a Computer and Installing the Drivers
3
Configuring and Connecting the Fax
4
 
						

							22
Confi guring the Fax  (MF4890dw/MF4870dn/MF4750 Only)
 Set Up 2Selecting the Fax Receive Mode
Set the receive mode that you con fi rmed in  Receive Mode That Fits Your Purpose (P.21).
•  To set to  Auto mode → 
•  To set to other receive modes  → 
•  To set to  Fax/Tel Auto Switch mode → 
 
•  To set to other receive modes  → 
•  To set to  Answering Machine  mode → 
 
•  To set to Manual mode  → 
Ye s
Ye s
Ye s
No
No
Set the RX mode.
Answer the following
questions to select
the appropriate mode.
*Next Screen: Press OK
Do you want to use
this machine for fax only (no telephone)? Yes No
Do you want to auto- receive faxes andanswer phone manually?  Yes No
Do you want to use an answering machine to answer the phone? Yes No
No
The screen that appears varies 
depending on the receive mode 
selected.
Connect phone line.
 Follow illustrations
 on the next screen: Connect line to A.
 *Next : Press OK
RX Mode Settings
 RX Mode: XXXXXX 
 *Reset: Press Back
 *Apply: Press OK
Connect phone line. Follow illustrations  on the next screen to make connections:  1. Phone line to A


 
◀◀ Check! Check!
When connecting a telephone with fax 
functions:
Set the fax receive mode of the telephone to 
“manual.”
 
						

							23
Confi guring the Fax  (MF4890dw/MF4870dn/MF4750 Only)
Turn OFF the machine.
Wait for at least 10 
seconds.
Turn ON the machine.
The machine will restart, and 
the telephone line type will be  automatically set *.
OK
Setting is complete.
Turn the main power
OFF and ON.
End Fax Setup
Guide?
NoYes
Press [◀] to highlight . 
#

Set Up 3Connecting the Telephone Line
To an analog 
telephone line
Connect if necessary
Telephone 
(answering machine)
* If the telephone line type is not automatically set:
See the e-Manual to set manually.
”Select Line Type” in the e-Manual
You cannot use the fax 
function if it is not properly 
connected.
Preface Installing the Machine
2
1Connecting to a Computer and Installing the Drivers
3
Configuring and Connecting the Fax
4
Handset
(option)
•  Press [OK] when connecting is fi  nished.
 
						

							24



Appendix
Checking the IP Address (MF4890dw/MF4870dn/MF4720w Only)
You can check the IP address of the machine. Use it when you need to enter the IP address during the confi guration 
or registration.

	
• Press [ ▲] or [▼] to highlight . •  The IP address is displayed. Press [Status 
Monitor/Cancel] to close the screen.
• Press [ ▲] or [▼] to highlight .
Check if the Machine Is Connected to 
the Network Correctly
“Start the web browser of the computer that is 
connected to the network, enter [http://IP address of 
the machine], and then press [ENTER]. (Example: 
http://192.168.0.215/)
The screen below (Remote UI) should be displayed. *
*  If the remote UI screen is not displayed, see the e-Manual.
Status Monitor/Cancel
 Copy Job Status
 Fax Job Status/Hist
...
 Print Job Status
 Network Information
Network Information
 IPv4
 IPv6
 Wireless LAN Informa
...
IPv4
 IP Address
 Subnet Mask
 Gateway Address
 Host Name
IP Address
 192.168.0.215
• Press [ ▲] or [▼] to highlight .
 
						

							25
Appendix
 Loading Paper Other than A4 Size
 To load paper other than A4 size, such as A5 or B5, see “Loading Paper” (P.8) and the following procedure after 
fi nishing the initial settings.




• Press [ ▲] or [▼] to highlight the paper 
cassette to load paper, and then press [OK].
• Press [ ▲] or [▼] to highlight a paper size, and 
then press [OK].

• Press [ ▲] or [▼] to highlight a paper type, and 
then press [OK].
Paper Settings
     MP Tray
     Drawer 1
 
1
Paper Size
 A4
 A5
 B5
 LTR
Paper Type
 Plain (60-90 
g/m2)
 Plain L (60-90 g/m2)
 Recycled
 Color
	

•  Adjust the paper guides tightly to the width  and length of the paper.
•  Load the paper into the paper cassette.
•  Make sure that the paper stack does not 
exceed the load limit guides. Load Limit 
Guide
 
						

							26
Appendix
Loading Paper that Is Longer than the Length of the Paper Cassette
Lift the dust cover extension after loading paper.
Loading Envelopes or Paper with a Letterhead
  “Paper Loading Orientation” in the e-Manual
 Using the e-Manual
The e-Manual is an electronic manual document that is displayed on the computer. All features of the machine are 
categorized by subject, and you can quickly view the information you need by using its search function. Use the 
e-Manual as a reference. 
Click to refer to the contents, glossary, 
and how to use the e-Manual.
Enter a keyword that you 
want to search to quickly 
fi  nd the information.
Click when performing troubleshooting or 
maintenance of the machine.
Click a button to access the 
information that you want.
 
						

							27
Appendix
Using the Online Help
Information, such as driver software information, is included in the online help. When using the driver 
software, you can immediately view the description of the features and the contents of the settings.
 Select [File] → [Print] fr om the menu bar of an application.
	

  Select the printer in [Select Printer] or [Name] in the [Print] 
dialog bo x.



  Click [Preferences] or [Properties].
  Click [Help].
Installing in a Windows Environment
 Insert the User Software CD-ROM in your 
computer.
	
  Click [Custom Installation] *.

  Click [Next].
  Select only the [Manuals] check box.
  Click [Install].

  Click [Yes].
  Click [Exit].
  Click [Next].
  Click [Exit] to fi  nish the installation.
*  If the CD-R OM setup scr

een does not appear:
•  Windows XP/Server 2003 [Start] Menu → [Run]  → enter
 [D:\MInst.exe**] → [OK]
• Windows Vista/7/Server 2008
[Start] Menu → [Search programs and fi  les] 
(or [Start Search]) → enter
 [D:\MInst.exe**] → 
press the [ENTER] key
•  Windows 8/Server 2012 Right-click the lower-left corner of the screen  → 
[Run] → enter [D:\MInst.exe**] → [OK]
**  The CD-ROM drive name is indicated as “D:” in this  manual.
Displaying the e-Manual
Double-click the shortcut icon 
[MF4800 Series e-Manual] or 
[MF4700 Series e-Manual] on the desktop.
Displaying the e-Manual from the 
CD-ROM
Insert the User Software CD-ROM in your computer, 
click [Manuals], and then click [e-Manual].
  Depending on the operating system, a message will be displayed for security protection to display the content.
 
						

							28
Appendix
Perform Useful Tasks
You can use various functions in this machine. Following functions are the overview of the main functions that you 
can use routinely. 
Copy
Enlarged/Reduced Copies
You can enlarge or reduce standard 
size documents to copy on standard 
size paper or specify the copy ratio in 
percentage.
2-Sided Copying*
You can copy 1-sided documents on 
both sides of paper. 
Collating
You can sort copies into sets arranged 
in page order.
Reduced Layout
You can reduce multiple documents to 
copy them onto one sheet.
2 on 14 on 1
Copying ID Card
You can make a copy of a 2-sided 
card onto one side of paper.
Fax**
Sending a Document Directly 
from a Computer (PC Fax)
In addition to the normal sending and 
receiving faxes, you can use the PC 
fax.
Sending
You can register fax destinations in 
the address book. You can specify the 
destinations using various methods, 
enabling you to send documents 
quickly and easily.
• Destination search
• One-touch keys
• Coded dialing
• Destination Group
•  Specifying from the sending history
• Sequential broadcast
Receiving
•  Receiving in the memory
You can store the received documents 
in the memory. You can print the 
stored documents at any time or if 
you do not need them, you can delete 
them.
• Remote Receiving
If an external telephone is connected, 
you can switch to the fax receiving 
mode immediately by dialing the ID 
number for fax receiving using the 
dial buttons of the telephone during a 
phone call. 
Print
Enlarged/Reduced Printing
2-Sided Printing*
Reduced Layout
You can reduce multiple documents to 
print them onto one sheet.
2 on 1 4 on 1
Booklet Printing*
Poster Printing
Watermark Printing
Displaying a Preview before 
Printing
Selecting a “Profi le”
Scan
Saving the Documents Using the 
Operation Panel of the Machine
1
2
3Data
Documents
Saving the Documents Using 
Operations from a Computer
•  Scanning with the MF Toolbox
1
32Data Documents
•  Scanning from an Application
•  Scanning with the WIA Driver***
Network Settings****
This machine comes equipped with 
a network interface that you can 
construct a network environment 
easily. You can print a document, 
use the PC fax, and use the network 
scan from all computers which are 
connected with the machine. The 
machine supports to increase work 
effi
   ciency as a shared machine in the 
offi   ce.
Remote UI****
You can understand the condition 
of the machine from the computers 
on the network. You can access the 
machine and manage jobs or specify 
various settings via network.
* MF4890dw/MF4870dn/MF4820d Only         ** MF4890dw/MF4870dn/MF4750 Onl\
y         *** Windows XP/Vista/7/8 Only         **** MF4890dw/MF4870dn/MF4720w Only
 
						

							29
Appendix
Clearing Paper Jams
If the following screen appears, a paper jam has occurred in the feeder or inside 
the machine. Following the procedure displayed on the screen, remove the 
jammed document or paper. This manual indicates only areas where paper jams 
occur. For details on each function, see the e-Manual.  Paper jam.
Press [  ] to
display steps.
Inside the machine
Multi-purpose tray
Paper Cassette
Back cover 
(MF4890dw/MF4870dn/
MF4820d only)
 
●MF4890dw 
●MF4870dn/MF4750
Feeder (MF4890dw/MF4870dn/MF4750 only)
 
						

							30
Appendix
 
Replacing Toner Cartridge
Toner cartridges are consumables. When the toner becomes nearly empty or has run out completely in the mid\
dle 
of a job run, a message appears on the screen, or the following problems may occur. Take the appropriate action 
accordingly.
When a Message Appears
When the toner becomes nearly empty in the middle of a job run, a messag\
e appears on the screen.
MessageWhen the message is 
displayed on the screen Description and Solutions
 When the toner cartridge 
needs a replacement 
soon. Shake the toner cartridge to evenly distribute the toner inside the cartridge.
 e-Manual “Before Replacing the Toner Cartridge”
We recommend that the toner cartridge be replaced before printing high-
volume documents.
 e-Manual “Replacing the Toner Cartridge”
 When the toner cartridge 
has reached the end of 
its life. Shake the toner cartridge to evenly distribute the toner inside the cartridge.
 e-Manual “Before Replacing the Toner Cartridge”
If this message does not disappear, replace the toner cartridge.
 e-Manual “Replacing the Toner Cartridge”
If this message is displayed, the incoming fax will be stored in the memory 
without being printed. Also, reports may not be printed, even if they are set to 
be printed automatically.
If  in  is set to 
, however, printing will be continued, but white streaks or smudges may 
appear on printouts.
 e-Manual “Printing the Report Automatically”
 e-Manual “Continue Print. When Toner Is Nearly Out”
When white streaks appear on the output, or the output is partially faded
When white streaks appear on the output or the output is partially faded, the toner cartridge has almost reached the 
end of its life, even if no message appears on the screen. When the print quality becomes unacceptable, see the 
following to  fi x the problem.
When White Streaks Appear on the Output or the Output Is Partially Faded
When the toner nearly runs out, white streaks appear on the output, or the output is partially faded.
No message appears on the screen, if the toner nearly runs out. 
Replace the toner cartridge when white streaks appear on the 
output, or the output is partially faded.
When this problem occurs
Follow the steps in the procedure below before replacing the toner cartridge. The machine continues printing until 
the toner runs out completely.
  e-Manual “Before Replacing the Toner Cartridge”
When the print quality is still unacceptable
If the problem persists after you have followed the steps in the procedure below, replace the toner cartridge.
  e-Manual “Replacing the Toner Cartridge”