Brother Ql570 Owners Manual

							Start P-touch Editor Help11
Introduction
Creating Labels
Appendix
Printing the Help description
The information given in P-touch Editor Help can be printed. Use your normal printer to print the P-touch 
Editor Help information.
1In the [Contents] tab, choose any topic you want to print.
2Click   on the Toolbar.
3Choose the range of topics to be printed, 
and click  .
4Specify the [Printer] item and click  .  
Choose a normal printer that supports general paper sizes, such as Letter. 
						

							Creating Labels with Other Applications12
Introduction
Creating Labels
Appendix
Creating Labels with Other Applications
When installing the software, if you choose the Add-In function, a P-touch icon will be automatically added 
onto the Microsoft
® Word, Excel, and Outlook® toolbar. (Only if Microsoft® Word, Excel, Outlook® are already 
installed on your computer.) The Add-In funtion is valid for Windows only.
In each application, by choosing the text you want to print and clicking on the P-touch icon, you can create 
and print labels quickly and easily.
For details or installation information, see the P-touch Editor Help.
Registering and canceling the Add-In funtion
1Click [Start]-[All 
Programs(Programs)]-[Brother P-
touch]-[P-touch Tools]-
[P-touch Editor 5.0 Add-Ins Utility].
The [Brother P-touch Add-In Settings] 
dialog box appears.
2Click on the checkboxes for the 
applications in which the Add-In function is 
to be used, and turn off the checkboxes for 
the others.
[Apply] is used to specify what action is taken 
when the   (Add-In button) is pressed in each 
application.
• Express Mode : Starts Express Mode.
• Professional Mode : Starts Professional mode.
• Print Immediately : Prints the label.
• The Add-In function supports the following applications:
Microsoft
® Word 97/2000/2002/2003/2007, Microsoft® Excel 97/2000/2002/2003/2007, and Microsoft® 
Outlook
® 2000/2002/2003/2007
• After the Add-In function is installed into Microsoft® Word, 
Excel, or Outlook
®, the [Security Options] dialog box may 
appear when starting these applications, depending on the 
applications security settings. If this dialog box appears, 
check the [Always trust macros from this source] checkbox, 
and click on [Enable Macros]. For details on security 
settings, see the Help files for the application.
Before running this program, close the Word, Excel and Outlook® programs. 
						

							Creating Labels with Other Applications13
Introduction
Creating Labels
Appendix
Microsoft Word
With the Add-In function, you can directly copy the text in Microsoft® Word to a label layout.
If Microsoft
® Outlook® is running and Microsoft® Word is chosen as the standard editor, you wont be able to 
use the Add-In function in Microsoft® Word. Exit Microsoft® Outlook® and restart Microsoft® Word.
Creating labels using Microsoft Word
1Open a Microsoft® Word document and 
choose the text you want to print.
2On the Microsoft® Word ribbon/standard toolbar, click  .
How to add Microsoft Word text to the Label List
For first time use, the message Register the data in the Label List? is displayed. If you click Yes, new 
records are automatically created in the Label List and the text is added to each field shown below from next 
time you register the text:
If you click No in the message Register the data in the Label List? is displayed and want to register, go to 
[Tools]-[Options], and check Automatically Record Data Imported With Add-In.
For details on how to automatically add the text to a Label List, see How to add the Microsoft® 
Word text to a Label List described below.
The textAdded field
Date of creation Date field
The first line Title field
All lines including the first line Body field
Detected ZIP/Postal code Code field 
						

							Creating Labels with Other Applications14
Introduction
Creating Labels
Appendix
Microsoft Excel
With the Add-In function, you can directly copy text in Microsoft® Excel to a label layout.
If Microsoft
® Outlook® is running and Microsoft® Excel is chosen as the standard editor, you wont be able to 
use the Add-In funtion in Microsoft® Excel, Exit Microsoft® Outlook® and restart Microsoft® Excel.
Creating labels using Microsoft Excel
1Open a Microsoft® Excel worksheet and 
choose the cells that contain the text you 
want to include on the label.
2On the Microsoft® Excel standard toolbar, click  .
The [Brother P-touch Import Setup] dialog box appears.
3In [Label Layout], make adjustments to the 
line feed in the cells and click  .
3
[Label Layout] enables you to change the 
way your text is displayed/printed.
When you choose any listed item in the 
[Fields] box and click  , a new field is 
added to the [Label Layout] box.
You can enter spaces, line feeds, commas, 
and characters for each cell and print them 
on a label. You can also remove fields in 
this screen by highlighting the field and 
pressing the delete key on your keyboard.
• For details on how to automatically add the text to a Label List, see How to add Microsoft® Excel 
text to a Label List described on the page 15.
• If you want to include the data into the Code field of the Label List, choose [Text Imported Into 
the Code Field of the Label List] in the [Brother P-touch Import Setup] dialog box. 
						

							Creating Labels with Other Applications15
Introduction
Creating Labels
Appendix
How to add the Microsoft Excel text to the Label List
For first time use, the message Register the data in the Label List? is displayed. If you click Yes, new 
records are automatically created in the Label List and the text is added to each field shown below from next 
time you register the text:
If you click No in the message Register the data in the Label List? is displayed and want to register, go to 
[Tools]-[Options], and check Automatically Record Data Imported With Add-In.
The textAdded field
Date of creation Date field
The first line in the text that is specified in the Label 
LayoutTitle field
All lines including the first line in text specified in the 
Label LayoutBody field
Content of cell specified in [Text Imported Into the 
code Field of the Label List]Code field 
						

							Creating Labels with Other Applications16
Introduction
Creating Labels
Appendix
Microsoft Outlook
With the Add-In function, you can directly copy the text in Microsoft® Outlook® to a label layout.
Items you can import are: Contacts, Calendar items, Deleted Items, Drafts, Inbox, Journal, Notes (text in the 
Notes dialog box is not available), Outbox, Sent Items and Tasks windows.
Creating labels using the Contacts data in Microsoft Outlook
1Open Microsoft® Outlook® Contacts and 
choose the Contact information you want 
to include.
2On the Microsoft® Outlook® standard toolbar, click  .
 
In Microsoft® Outlook®, you can include not 
only the Contact data but also the text in a 
message, as you can do in Microsoft
® 
Word.
For details on how to automatically add the text to the Label List, see How to add the Microsoft® 
Outlook® text to a Label List described on the page 17. 
						

							Creating Labels with Other Applications17
Introduction
Creating Labels
Appendix
How to add the Microsoft Outlook text to a Label List
For first time use, the message Register the data in the Label List? is displayed. If you click Yes, new 
records are automatically created in the Label List and the text is added to each field shown below from next 
time you register the text:
If you click No in the message Register the data in the Label List? is displayed and want to register, go to 
[Tools]-[Options], and check Automatically Record Data Imported With Add-In.
The textAdded field
Date of creation Date field
The first line in the text that is specified in the Label 
LayoutTitle field
All lines including the first line in text specified in the 
Label LayoutBody field
Content of cell specified in [Text Imported Into the 
code Field of the Label List]Code field 
						

							Starting the P-touch Address Book18
Introduction
Creating Labels
Appendix
This section describes the procedure for creating labels from contacts efficiently using the P-touch Address 
Book. The P-touch Address Book is valid for Windows only. The following is the example for Windows XP, 
except for step 1.
Starting the P-touch Address Book
1Click [Start]-[All Programs(Programs)]-
[Brother P-touch]-[P-touch Address Book 
1.1] .
When the P-touch Address Book is launched, the [Startup] dialog box appears, letting you make 
settings to create new contacts, import CSV format data or Outlook® contacts, and so on.
2In the [Startup] dialog box, specify how 
the P-touch Address Book works and 
click .
• When [Create a New Contact] is chosen, the 
layout window appears.
• When [Import Contacts from a CSV File] or 
[Import Contacts from Outlook] is chosen, you 
can import contacts in other formats.
• Click   to open the P-touch Address 
Book Help files.
The P-touch Address Book Help offers detailed 
information on available features and explains 
how to use the P-touch Address Book.
How to Use the P-touch Address Book
You can also start the P-touch Address 
Book using the following methods: (Only if 
you created the shortcut during installation)
• Double-click the shortcut icon on the 
desktop.
• Click the shortcut icon on the Quick 
Launch bar. 
						

							Starting the P-touch Address Book19
Introduction
Creating Labels
Appendix
Layout window 
The layout window consists of the following eight sections:
Menu bar
Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function.
Standard toolbar
A group of frequently used commands (such as New Contact, Edit Contact, Find, Print, etc.) are provided
in this toolbar.
Text toolbar
Used to adjust text attributes such as font size and alignment for text formatting. 
Layout style selection view
Displays layout styles stored in the folder.
Layout work area
This area is used to display or edit a layout that uses the layout style in the layout style selection view.
Contact list combo box 
Displays the contact list that is currently specified. You can choose from [Personal], [Business], [Other1],
[Other2] and [Other3].
Index tab
You can search within the field in Record View. Click [Tools]-[Sort] to open the [Sort] dialog box, and
specify the field to be searched using [Key1].
Record View
The Contact data is displayed in each field. The data can also be edited (added to, deleted or modified).
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							Creating a New Contact20
Introduction
Creating Labels
Appendix
Creating a New Contact
This section explains how to create a new contact.
1Click [File]-[New Contact]. Or, click  .
The [New Contact] dialog box appears.
2Enter data for each item.
New Contact form toolbar
The following commands are categorized in the menu:
Contact form
Used to enter each item such as name, address, phone number, company information, and E-mail
address for the new contact.
3When you finish entering the data, click   to store.
IconButton nameFunction
Previous Displays the previous contact.
Next Displays the next contact.
New Contact Displays the New Contact form window for a new contact.
Delete Contact Deletes the contact that is currently chosen.
ImageAllows you to insert an image for a contact from a file or a 
camera currently connected to the computer.
The following file types are supported:
• Bitmap (*.bmp, *.dib)
• JPEG file (*.jpg, *.jpeg)
• TIFF file (uncompressed) (*.tif )
• GIF file (*.gif )
• Icon (*.ico)
• Windows Meta File (*.wmf, *.emf) (*Image adjustment is not 
allowed.)
• PNG file (*.png)
Save and Close Saves the contact and closes the [New Contact] dialog box.
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