Brother MFC J265W User Manual

							Dialling and storing numbers
15
5
Additional ways to 
store numbers
5
Storing Speed Dial numbers 
from Outgoing Calls5
You can also store Speed Dial numbers from 
the Outgoing Call history. 
aPress Redial/Pause.
You can also choose Outgoing Call 
by pressing  (FAX).
bPress aorb to choose the name or 
number you want to store.
Press OK.
cPress aorb to choose 
Add to Speed Dial.
Press OK.
dPress aorb to choose the 2-digit 
Speed Dial location where you want to 
store the number.
Press OK.
eDo one of the following:
Enter the name (up to 16 characters) 
using the dial pad. 
Press OK. 
(To help you enter letters, see 
Entering Text in appendix C in the 
Basic User’s Guide.)
To store the number without a name, 
press OK.
fPress OK to confirm the fax or 
telephone number.
gPress aorb to choose Complete. 
Press OK.
hPress Stop/Exit.
Storing Speed Dial numbers 
from the Caller ID history5
If you have the Caller ID subscriber service 
from your telephone company you can also 
store Speed Dial numbers from incoming 
calls in the Caller ID History. (See Caller ID 
(U.K. and Ireland only) in chapter 6 in the 
Basic User’s Guide.) 
aPress Redial/Pause and pressl.
You can also choose 
Caller ID hist. by pressing 
(FAX).
bPress aorb to choose the number you 
want to store.
Press OK.
cPress aorb to choose 
Add to Speed Dial.
Press OK.
dPress aorb to choose the 2-digit 
Speed Dial location where you want to 
store the number.
Press OK.
eDo one of the following:
Enter the name (up to 16 characters) 
using the dial pad. 
Press OK. 
(To help you enter letters, see 
Entering Text in appendix C in the 
Basic User’s Guide.)
To store the number without a name, 
press OK.
fPress OK to confirm the fax or 
telephone number.
gPress aorb to choose Complete. 
Press OK.
hPress Stop/Exit.
 
						

							Chapter 5
16
Setting up groups for 
broadcasting5
Groups, which can be stored in a Speed Dial 
location, allow you to send the same fax 
message to many fax numbers by pressing 
only (Speed Dial), Search, OK, 
the two-digit location and Mono Start.
First, youll need to store each fax number in 
a Speed Dial location. Then you can include 
them as numbers in the Group. Each Group 
uses up a Speed Dial location. You can have 
up to six Groups, or you can assign up to 
39 numbers in a large Group.
(See Broadcasting (Monochrome only) 
on page 8 and Storing Speed Dial numbers in 
chapter 7 in the Basic User’s Guide.)
aPress (Speed Dial).
bPress aorb to choose Setup Groups.
Press OK.
cPress aorb to choose GROUP1, 
GROUP2, GROUP3, GROUP4, GROUP5 or 
GROUP6 for the Group name where you 
will store the fax numbers.
Press OK.
dPress aorb to choose the 2-digit 
Speed Dial location where you want to 
store the Group.
Press OK.
ePress aorb to choose Add Number.
Press OK.
fTo add numbers to the group, press 
aorb to choose 
Alphabetical Order or 
Numerical Order and OK. Press 
aorb to select a number and OK.
gDo one of the following:
To add another number to the group, 
repeat stepse tof.
If you are finished adding numbers to 
the group, press aorb to choose 
Complete.  
Press OK.
hDo one of the following:
To store another Group for 
broadcasting, repeat stepsc tog.
To finish storing Groups for 
broadcasting, press Stop/Exit.
Note
You can print a list of all the Speed Dial 
numbers. Group numbers will be marked 
in the GROUP column. (See Reports 
on page 19.)
 
 
						

							Dialling and storing numbers
17
5
Changing a Group name5
aPress (Speed Dial).
bPress aorb to choose Setup Groups.
Press OK.
cPress aorb to choose the Group name 
you want to change.
Press OK.
dPress aorb to choose 
Change Group Name.
Press OK.
Note
How to change the stored name or 
number:
If you want to change a character, press 
dorc to position the cursor under the 
character you want to change, and then 
press Clear. Re-enter the character.
 
eEnter the new name (up to 16 
characters) using the dial pad.
Press OK.
(See Entering Text in appendix C in the 
Basic User’s Guide. For example, type 
NEW CLIENTS.)
fPress aorb to choose Complete.
Press OK.
gPress Stop/Exit.
Deleting a Group5
aPress (Speed Dial).
bPress aorb to choose Setup Groups.
Press OK.
cPress aorb to choose the Group you 
want to delete.
Press OK.
dPress aorb to choose Delete.
Press OK.
Press 1 to confirm.
ePress Stop/Exit.
Deleting a number from a Group5
aPress (Speed Dial).
bPress aorb to choose Setup Groups.
Press OK.
cPress aorb to choose the Group you 
want to change.
Press OK.
dPress aorb to choose the number you 
want to delete.
Press OK.
Press 1 to confirm.
ePress aorb to choose Complete.
Press OK.
fPress Stop/Exit.
 
						

							18
6
Fax reports6
You need to set up the Transmission 
Verification Report and Journal Period using 
the Menu keys.
Transmission Verification 
Report6
You can use the Transmission Verification 
Report as proof that you sent a fax. (For 
details about how to set up the type of report 
you want, see Transmission Verification 
Report in chapter 4 in the Basic User’s 
Guide.)
Fax Journal (activity report)6
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 
24 hours, 2 or 7 days). If you set the interval 
to Off, you can still print the report by 
following the steps in How to print a report 
on page 19. The factory setting is 
Every 50 Faxes.
aPress Menu.
bPress aorb to choose Fax.
Press OK.
cPress aorb to choose 
Report Setting.
Press OK.
dPress aorb to choose 
Journal Period.
Press OK.
ePress aorb to choose an interval.
Press OK.
If you choose Every 50 Faxes, go to 
steph.
6, 12, 24 hours, 2 or 7 days
The machine will print the report at 
the chosen time and then erase all 
jobs from its memory. If the 
machines memory is filled with the 
maximum 200 jobs before the time 
you chose has passed, the machine 
will print the Journal early and then 
erase all jobs from the memory. If 
you want an extra report before it is 
due to print, you can print it without 
erasing the jobs from the memory.
Every 50 Faxes
The machine will print the Journal 
when the machine has stored 
50 jobs.
fEnter the time to start printing in 24-hour 
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
gIf you choose Every 7 Days, the LCD 
will ask you to choose the first day for 
the 7-day countdown.
hPress Stop/Exit.
Printing reports6
 
						

							Printing reports
19
6
Reports6
The following reports are available: 
XMIT Verify
Prints a Transmission Verification Report 
for your last transmission.
Help List
A help list showing how to program your 
machine.
Quick Dial
Lists names and numbers stored in the 
Speed Dial memory, in alphabetical or 
numerical order.
Fax Journal
Lists information about the last incoming 
and outgoing faxes. 
(TX: Transmit.) (RX: Receive.)
User Settings
Lists your settings.
Network Config (MFC-J265W and 
MFC-J415W only)
Lists your Network settings.
WLAN Report (MFC-J265W and 
MFC-J415W only)
Prints a WLAN connection report.
Caller ID hist.
Lists the available Caller ID information 
about the last 30 received faxes and 
telephone calls.
How to print a report6
aPress Menu.
bPress aorb to choose 
Print Reports.
Press OK.
cPress aorb to choose the report you 
want.
Press OK.
d(Quick Dial only) Press aorb to choose 
Alphabetical Order or 
Numerical Order. 
Press OK.
ePress Mono Start.
fPress Stop/Exit.
 
						

							20
7
Copy settings7
You can change the copy settings temporarily 
for multiple copies. 
The machine returns to its default settings 
after 1 minute, or if the Mode Timer returns 
the machine to Fax mode. (See Mode Timer 
on page 3.)
To change a setting, press COPY and then 
press aorb to scroll through the copy 
settings. When the setting you want is 
highlighted, press OK.
When you are finished choosing settings, 
press Mono Start or Colour Start.
Note
You can save some of the settings that 
you use most often by setting them as 
default. These settings will stay until you 
change them again. (See Setting your 
changes as a new default on page 24.)
 
Stop copying7
To stop copying, press Stop/Exit.
Changing copy speed and 
quality7
You can choose from a range of speed and 
quality. The factory setting is Normal.
Fast
Fast copy speed and lowest amount of ink 
used. Use to save time printing 
documents to be proof-read, large 
documents or many copies.
Normal
Normal is the recommended mode for 
ordinary print outs. This produces good 
copy quality with good copy speed.
Best
Use Best mode to copy precise images 
such as photographs. This provides the 
highest resolution and slowest speed.
aPress (COPY).
bLoad your document.
cEnter the number of copies you want.
dPress aorb to choose Quality.
Press OK.
ePress aorb to choose Fast, Normal or 
Best.
Press OK.
fIf you do not want to change additional 
settings, press Mono Start or 
Colour Start.
Making copies7
 
						

							Making copies
21
7 Enlarging or reducing the 
copied image7
You can choose an enlargement or reduction 
ratio. If you choose Fit to Page, your 
machine will adjust the size automatically to 
the paper size you set.
aPress (COPY).
bLoad your document.
cEnter the number of copies you want.
dPress aorb to choose 
Enlarge/Reduce.
Press OK.
ePress aorb to choose 100%, Enlarge, 
Reduce, Fit to Page or 
Custom(25-400%).
fDo one of the following:
If you chose Enlarge or Reduce, 
press OK and press aorb to choose 
the enlargement or reduction ratio 
you want. 
Press OK.
If you chose Custom(25-400%), 
press OK and then enter an 
enlargement or reduction ratio from 
25% to 400%. 
Press OK.
If you chose 100% or Fit to Page, 
press OK. Go to stepg.
gIf you do not want to change additional 
settings, press Mono Start or 
Colour Start.
Note
•Page Layout is not available with 
Enlarge/Reduce.
•Page Layout and Sort (MFC-J410 and 
MFC-J415W only) are not available with 
Fit to Page.
•Fit to Page does not work correctly 
when the document on the scanner glass 
is skewed more than 3 degrees. Using the 
document guidelines on the left and top, 
place your document in the upper left 
hand corner, with the document face down 
on the scanner glass.
•Fit to Page is not available when 
using the ADF.
 
198% 10x15cmiA4
186% 10x15cmiLTR
142% A5iA4
100%
97% LTRiA4
93% A4iLTR
(MFC-J220 and MFC-J265W only) 
83%
(MFC-J410 and MFC-J415W only) 
83% LGLiA4
69% A4iA5
47% A4i10x15cm
Fit to Page
Custom(25-400%)
 
						

							Chapter 7
22
Making N in 1 copies or a 
poster (Page Layout) 7
The N in 1 copy feature can help you save 
paper by letting you copy two or four pages 
onto one printed page.
You can also produce a poster. When you 
use the poster feature your machine divides 
your document into sections, then enlarges 
the sections so you can assemble them into a 
poster. If you want to print a poster, use the 
scanner glass.
IMPORTANT
• Make sure paper size is set to A4 or 
Letter.
• You cannot use the Enlarge/Reduce 
and Stack/Sort (MFC-J410 and 
MFC-J415W only) settings with the N in 1 
and Poster features.
• N in 1 colour copies are not available.
•(P) means Portrait and (L) means 
Landscape.
• You can only make one poster copy at a 
time.
 
Note
Sort (MFC-J410 and MFC-J415W only) 
and Enlarge/Reduce are not available 
with Page Layout.
 
aPress (COPY).
bLoad your document.
cEnter the number of copies you want.
dPress aorb to choose Page Layout.
Press OK.
ePress aorb to choose Off(1in1), 
2in1(P), 2in1(L), 
4in1(P), 4in1(L) or 
Poster(3x3).
Press OK.
fIf you do not want to change additional 
settings, press Mono Start or 
Colour Start to scan the page.
If you placed the document in the ADF 
or are making a poster, the machine 
scans the document and starts printing.
If you are using the scanner glass, go 
to stepg.
gAfter the machine scans the page, 
press1 to scan the next page.
hPlace the next page on the scanner 
glass.
Press OK.
iRepeat stepsg and h for each page of 
the layout.
jAfter all the pages have been scanned, 
press 2 to finish.
Note
If you have chosen photo paper as the 
Paper Type for N in 1 copies, the machine 
will print the images as if plain paper had 
been chosen.
 
 
						

							Making copies
23
7
Place the document face down in the 
direction shown below:
2in1(P)
 
2in1(L)
 
4in1(P)
 
4in1(L)
 
Poster(3 x 3)
You can make a poster size copy of a 
photograph.
 
Sorting copies using the ADF 
(MFC-J410 and MFC-J415W 
only)7
You can sort multiple copies. Pages will be 
stacked in the order 321, 321, 321, and so on.
aPress (COPY).
bLoad your document.
cEnter the number of copies you want.
dPress aorb to choose Stack/Sort.
Press OK.
ePress aorb to choose Sort.
Press OK.
fIf you do not want to change additional 
settings, press Mono Start or 
Colour Start.
Note
Fit to Page and Page Layout are 
not available with Sort.
 
 
						

							Chapter 7
24
Adjusting Density7
You can adjust the copy density to make 
copies darker or lighter.
aPress (COPY).
bLoad your document.
cEnter the number of copies you want.
dPress aorb to choose Density.
Press OK.
ePress dorc to make a lighter or darker 
copy.
Press OK.
fIf you do not want to change additional 
settings, press Mono Start or 
Colour Start.
Setting your changes as a 
new default7
You can save the copy settings for Quality, 
Enlarge/Reduce, Density and 
Page Layout that you use most often by 
setting them as the default settings. These 
settings will stay until you change them again.
aPress (COPY).
bPress aorb to choose your new setting.
Press OK.
Repeat this step for each setting you 
want to change.
cAfter changing the last setting, press 
aorb to choose Set New Default.
Press OK.
dPress 1 to choose Yes.
ePress Stop/Exit.
Restoring all settings to the 
factory settings7
You can restore the copy settings Quality, 
Enlarge/Reduce, Density, and 
Page Layout, that you have changed, to 
the factory settings.
aPress (COPY).
bPress aorb to choose 
Factory Reset.
Press OK.
cPress 1 to choose Yes.
dPress Stop/Exit.