Brother MFC 260C User Manual

							
21
4
4
TX Lock4
TX Lock lets you prevent unauthorized 
access to the machine.
While TX Lock is On, the following operations 
are available:„ Receiving faxes
While TX Lock is On, the following operations 
are NOT available: „ Sending faxes
„ Copying
„ PC printing 
„ Scanning
„ PhotoCapture
„ Operation from Control panel
Note
If you forget the TX Lock password, 
please call your Brother dealer for service.
 
Setting and changing the 
TX lock password4
Note
If you have already set the password, you 
will not need to set it again.
 
Setting up the password4
aPress  Menu, 2, 0 , 1.
bEnter a 4-digit number for the password.
Press  OK.
cWhen the LCD shows  Verify:, 
re-enter the password.
Press  OK.
dPress  Stop/Exit .
Changing the TX Lock password4
aPress Menu, 2, 0 , 1.
bPress  a or  b to choose  Set Password .
Press  OK.
cEnter a 4-digit number for the current 
password.
Press  OK.
dEnter a 4-digit number for a new 
password.
Press  OK.
eWhen the LCD shows  Verify:, 
re-enter the password.
Press  OK.
fPress  Stop/Exit .
Security features4
 
						

							
Chapter 4
22
Turning the TX Lock on/off4
Turning TX Lock on4
aPress  Menu, 2, 0,  1.
bPress  a or  b to choose  Set TX Lock .
Press  OK.
cEnter the registered 4-digit password.
Press  OK.
The machine goes offline and the LCD 
shows  TX Lock Mode .
Turning TX Lock off4
aPress Menu.
bEnter the registered 4-digit password.
Press  OK.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD 
shows  Wrong Password  and stays 
offline. The machine will stay in TX Lock 
mode until the registered password is 
entered.
 
 
						

							
Section II
FaxII
Sending a fax24
Receiving a Fax30
Telephone and External devices35
Dialling and storing numbers43
Printing Reports47
 
						

							
24
5
Entering Fax mode5
To enter fax mode, press  (Fax), and 
the key will glow green.
Faxing from the ADF 
(MFC-260C only) 5
aMake sure you are in Fax mode  .
bPut the document face down in the ADF.
(See  Loading documents on page 6.)
cDial the fax number using the dial pad.
dPress Mono Start  or Colour Start .
The machine starts scanning the 
document.
Note
• To cancel, press  Stop/Exit.
• If you send a black & white fax when the  memory is full it will be sent in real time.
 
Faxing from the scanner 
glass5
You can use the scanner glass to fax pages 
of a book one at a time. The documents can 
be up to letter or A4 size.
You cannot send multiple pages for colour 
faxes.
Note
(MFC-260C only)
Since you can only scan one page at a 
time, it is easier to use the ADF if you are 
sending a multiple page document.
 
aMake sure you are in Fax mode  .
bLoad your document on the scanner 
glass.
cDial the fax number.
dPress  Mono Start  or Colour Start .
„ If you press  Mono Start, the 
machine starts scanning the first 
page. Go to step e.
„ If you press  Colour Start , the 
machine starts sending the 
document.
eDo one of the following:
„ To send a single page, press  2 to 
choose  No (or press  Mono Start  
again).
The machine starts sending the 
document.
„ To send more than one page, press 
1 to choose  Yes and go to step f.
fPut the next page on the scanner glass.
Press  OK.
The machine starts scanning the page. 
(Repeat step e and step f for each 
additional page.)
Sending a fax5
 
						

							
Sending a fax25
5
Faxing Letter size documents 
from the scanner glass5
When documents are Letter size, you need to 
set Scan Size to Letter. If you do not, the side 
portion of the faxes will be missing.
aMake sure you are in Fax mode  .
bPress 
Menu, 2, 2 , 0.
cPress  a or  b to choose  Letter.
Press  OK.
dPress  Stop/Exit .
Colour fax transmission5
Your machine can send a colour fax to 
machines that support this feature.
colour faxes cannot be stored in the memory. 
When you send a colour fax, the machine will 
send it in real time (even if  Real Time TX is 
set to  Off). 
Cancelling a fax in progress5
If you want to cancel a fax while the machine 
is scanning, dialling or sending, press 
Stop/Exit .
Broadcasting 
(Monochrome only)
5
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, Speed Dial 
numbers and up to 50 manually dialled 
numbers in the same broadcast. 
After the broadcast is finished, a Broadcast 
Report will be printed.
aMake sure you are in Fax mode  .
bLoad your document.
cEnter a number. Press  OK.
You can use either a Speed Dial, a 
Group or a manually entered number 
using the dial pad.
dRepeat  c until you have entered all the 
fax numbers you wish to broadcast to.
ePress  Mono Start .
Note
• If you did not use up any of the numbers 
for Groups, you can ‘broadcast’ faxes to 
as many as 90 different numbers.
• The available memory will vary depending  on the types of jobs in the memory and the 
number of locations used for 
broadcasting. If you broadcast to the 
maximum numbers available, you will not 
be able to use dual access.
• If the memory is full, press  Stop/Exit to 
stop the job. If more than one page has 
been scanned, press  Mono Start to send 
the portion that is in the memory.
 
 
						

							
Chapter 5
26
Cancelling a Broadcast in 
progress5
aPress  Menu, 2, 4.
The LCD will show the fax number being 
dialled.
 
XXXXXXXX
bPress  OK.
The LCD will show the job number:
 
1.Clear 2.Exit
cPress  1 to clear.
The LCD will then show the Broadcast 
job number and  1.Clear 2.Exit .
dTo cancel the Broadcast, press  1.
ePress  Stop/Exit .
Additional sending 
operations
5
Sending faxes using multiple 
settings5
When you send a fax you can choose any 
combination of these settings: resolution, 
contrast, overseas mode and real time 
transmission.
aMake sure you are in Fax mode  .
bLoad your document.
cChoose a setting you want to change in 
the Setup Send menu ( Menu, 2, 2 ).
Press  OK.
dChoose the option you want for the 
setting.
Press  OK.
eDo one of the following: 
Next
 
1.Yes 2.No
„ Press  1 to change another setting.
„ Press  2 when you have finished 
choosing your settings.
fSend the fax as normal.
 
						

							
Sending a fax27
5
Contrast5
If your document is very light or very dark, you 
may want to change the contrast. For most 
documents the default setting  Auto can be 
used. It automatically chooses the suitable 
contrast for your document.
Use  Light  when sending a light document.
Use  Dark  when sending a dark document.
aMake sure you are in Fax mode  .
bLoad your document.
cPress  Menu, 2, 2 , 1.
dPress  a or  b to choose  Auto, Light  or 
Dark . 
Press  OK. 
Note
Even if you choose  Light or Dark , the 
machine will send the fax using the  Auto 
setting in any of the following conditions:
• When you send a colour fax.
• When you choose  Photo as the Fax 
Resolution.
 
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution. Resolution can 
be changed for the next fax  or for all faxes.
To change the fax resolution for the 
next  fax
5
aMake sure you are in Fax mode  .
bLoad your document.
cPress  Fax Resolution  then a or  b to 
choose the resolution.
Press  OK.
To change the default fax resolution5
aMake sure you are in Fax mode  .
bPress  Menu, 2, 2 , 2.
cPress  a or  b to choose the resolution 
you want.
Press  OK. 
Note
You can choose four different resolution 
settings for monochrome faxes and two 
for colour.
If you choose  S.Fine or Photo  and then 
use the  Colour Start  key to send a fax, 
the machine will send the fax using the 
Fine  setting.
 
Monochrome
Standard Suitable for most typed 
documents.
Fine Good for small print and 
transmits a little slower than 
Standard resolution.
S.Fine Good for small print or artwork 
and transmits slower than Fine 
resolution.
Photo Use when the document has 
varying shades of grey or is a 
photograph. This has the 
slowest transmission.
Colour
StandardSuitable for most typed 
documents.
Fine Use when the document is a 
photograph. The transmission 
time is slower than Standard 
resolution.
 
						

							
Chapter 5
28
Dual access 
(Monochrome only)5
You can dial a number and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD shows the new job 
number and available memory.
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If the  Out of Memory  message appears 
while scanning documents, press 
Stop/Exit  to cancel or  Mono Start to send 
the scanned pages.
 
Real time transmission5
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending. Then, as soon as the telephone line 
is free, the machine will start dialling and 
sending.
If the memory is full or you are sending a 
colour fax, the machine will send the 
document in real time (even if 
Real Time TX  is set to Off).
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can set 
Real Time TX  to On for all documents or 
Next Fax Only  for the next fax only.
Note
In Real Time Transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
Sending in real time for all faxes5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 3 . 
3.Real Time TX
 
Realtime TX:On
cPress  a or  b to choose  On (or  Off ).
Press  OK.
Sending in real time for the next fax 
only
5
aMake sure you are in Fax mode  .
bPress  Menu, 2, 2, 3 .
cPress  a or  b to choose 
Next Fax Only . Press OK.
dPress  a or  b to choose  Next Fax:Off  
or  Next Fax:On .
ePress OK.
Note
In real time transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
 
						

							
Sending a fax29
5
Overseas Mode5
If you are having difficulty sending a fax 
overseas due to possible interference on the 
telephone line, we recommend that you turn 
on the Overseas mode. After you send a fax 
using this feature, the feature will turn itself 
off.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2 , 4.
dPress  a or  b to choose  On (or  Off ).
Press  OK.
Checking and cancelling 
waiting jobs5
You can check which jobs are still waiting in 
the memory to be sent and cancel a job. (If 
there are no jobs, the LCD shows 
No Jobs Waiting .)
aPress Menu, 2, 4 .
Any waiting jobs appear on the LCD.
bDo one of the following:
„ Press  a or  b to scroll through the jobs 
and choose the job you want to 
cancel.
Press  OK to choose a job, and then 
press  1 to cancel it.
„ Press  2 to exit without cancelling.
cWhen you have finished, press 
Stop/Exit .
Sending a fax manually5
Manual transmission lets you hear the 
dialling, ringing and fax-receiving tones while 
sending a fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPick up the handset of an external 
telephone and listen for a dial tone.
dDial the fax number you want to call.
eWhen you hear the fax tone, press 
Mono Start  or Colour Start .
„ If you load the document on the 
scanner glass, press  1 to send the 
fax.
 
1.Send 2.Receive
fReplace the handset.
Out of Memory message5
If you get an  Out of Memory  message 
while scanning the first page of a fax, press 
Stop/Exit  to cancel the fax. 
If you get an  Out of Memory  message 
while scanning a subsequent page, you will 
have the option to press  Mono Start to send 
the pages scanned so far, or to press 
Stop/Exit  to cancel the operation.
Note
If you get an  Out of Memory  message 
while faxing and you do not want to delete 
your stored faxes to clear the memory, 
you can send the fax in real time. (See 
Real time transmission on page 28.)
 
 
						

							
30
6
Receive modes6
You must choose a receive mode depending on the external devices and telephone  services you 
have on your line.
Choosing the Receive Mode6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below 
will help you choose the correct mode. For more detailed information on the receive modes see 
Using receive modeson page 31 and Receive mode settings on page 32.
 
To set a receive mode follow the instructions below.
aPress Menu, 0, 1.
bPress  a or  b to choose  Fax Only, Fax/Tel , External TAD  or Manual .
Press  OK.
cPress  Stop/Exit .
The LCD will display the current receive mode.
 
1 Current receive mode Fax : Fax Only
Receiving a Fax6
Do you want to use the telephone features of your machine (if available\
) or 
an external telephone or external telephone answering device connected o\
n the 
same line as the machine?
Ye s
Fax Only
No
No
No
Manual
Ye s
External TAD Fax/Tel
Are you using the voice message function of 
an external telephone answering device?
Do you want the machine to answer fax and 
telephone calls automatically?
Ye s
12/10 11:53  Fax 12/10 11:53  Fax
1