Brother Hl 5240 User Manual

							USER’S GUIDE
Brother Laser Printer
HL-5240
HL-5250DN series
 
For visually-impaired users
You can read this manual with Screen 
Reader ‘text-to-speech’ software.
You must set up the hardware and install the driver before you can use the printer.
Please use the Quick Setup Guide to set up the printer. You can find a printed copy in the box.
Please read this User’s Guide thoroughly before you use the printer. Keep the CD-ROM in a convenient place so you 
can use it quickly if you need to. You can also read the User’s Guide in HTML format by visiting our web site at 
http://solutions.brother.com
 or accessing it from the CD-ROM directly.
Please visit us at http://solutions.brother.com
 where you can get product support, the latest driver updates and 
utilities, and answers to frequently asked questions (FAQs) and technical questions.
Version 3
EN-US_Can
 
						

							i
Using this guide
Symbols used in this guide
We use the following icons throughout this User’s Guide:
 
Warnings tell you what to do to prevent possible personal injury.
 
Electrical Hazard icons alert you to a possible electrical shock.
 
Hot Surface icons warn you not to touch machine parts that are hot.
 Cautions specify procedures you must follow or avoid to prevent possible damage to the 
printer or other objects.
 Improper Setup icons alert you to devices and operations that are not compatible with the 
printer.
 Notes tell you how you should respond to a situation that may arise or give tips about how 
the operation works with other features.
 
						

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Safety precautions
To use the printer safely
WARNING 
There are high voltage electrodes inside the printer. Before you clean the inside of the printer, make sure 
that you have turned off the power switch and unplugged the printer from the AC power outlet.
 
 
 
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
 
 
 
After you have just used the printer, some internal parts of the printer will be extremely hot. When you open 
the front or back cover of the printer, DO NOT touch the shaded parts shown in the illustration.
  
Inside the printer
(Front View)
 
Open the back cover
(Back View)
 
						

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DO NOT remove or damage the caution labels located on or around the fuser.
 
 
 
DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite 
inside the vacuum cleaner, potentially starting a fire. Carefully clean the toner dust with a dry, lint-free cloth 
and dispose of it according to local regulations.
  
DO NOT use flammable substances near the printer. Doing this might cause a fire or electrical shock.
 
CAUTION 
Cleaning the outside of the printer:
• Make sure that you have unplugged the printer from the AC power outlet.
• Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside 
surface of the printer.
• DO NOT use cleaning materials that contain ammonia.
 
 
						

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Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd. 
Apple, the Apple Logo, Macintosh and TrueType are registered trademarks of Apple Computer, Inc in the 
United States and other countries.
Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko Epson Corporation.
Hewlett Packard is a registered trademark and HP LaserJet 6P, 6L, 5P, 5L, 4, 4L 4P, III, IIIP, II, and IIP are 
trademarks of Hewlett-Packard Company.
IBM, IBM PC, and Proprinter are registered trademarks of International Business Machines Corporation.
Microsoft, MS-DOS, Windows and Windows NT are registered trademarks of Microsoft Corporation in the 
U.S. and other countries.
PostScript and PostScript 3 are trademarks of Adobe Systems Incorporated.
Citrix and MetaFrame are registered trademarks of Citrix Systems, Inc. in the United States.
SuSE is a registered trade mark of SuSE Linux AG.
RED HAT is a registered trade mark of Red Hat. Inc.
Mandrake is a registered trade mark of Mandrake Soft SA.
Intel, Intel Xeon and Pentium are trademarks or registered trademarks of Intel Corporation.
AMD, AMD Athlon, AMD Opteron and combinations thereof, are trademarks of Advanced Micro Devices, Inc.
Java and all Java-based trademarks and logos are trademarks or registered trademarks of 
Sun Microsystems, Inc. in the United States and other countries.
All other terms and brand and product names mentioned in this User’s Guide are registered trademarks of 
their respective companies. 
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the 
latest product’s descriptions and specifications. 
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained 
herein and shall not be responsible for any damages (including consequential) caused by reliance on the 
materials presented, including but not limited to typographical and other errors relating to the publication.
© 2005 Brother Industries Ltd. 
Shipment of the Printer
If for any reason you must ship your printer, carefully package the printer to avoid any damage during transit. 
We recommend that you save and use the original packaging. The printer should also be adequately insured 
with the carrier.
 
						

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Table of Contents
1 About this Printer
What is in the box? ....................................................................................................................................1
Interface cable .....................................................................................................................................1
Front view ............................................................................................................................................2
Back view ............................................................................................................................................3
Positioning the printer ................................................................................................................................4
Power supply .......................................................................................................................................4
Environment ........................................................................................................................................4
2 Printing Methods
About paper ...............................................................................................................................................5
Type and size of paper ........................................................................................................................5
Recommended paper ..........................................................................................................................6
Printable area ......................................................................................................................................8
Printing methods ........................................................................................................................................9
Printing on plain paper, bond paper and transparencies .....................................................................9
Printing on thick paper, labels and envelopes ...................................................................................15
Duplex Printing ........................................................................................................................................19
Guidelines for printing on both sides of the paper .............................................................................19
Manual duplex printing ......................................................................................................................19
Automatic duplex printing (For HL-5250DN) .....................................................................................22
Booklet printing (For Windows printer driver) ....................................................................................23
3 Driver and Software
Printer driver ............................................................................................................................................24
Features in the printer driver (For Windows®) ...................................................................................26
Features in the BR-Script (PostScript® 3™ language emulation) printer driver (For Windows®)......34
Features in the printer driver (For Macintosh®) .................................................................................37
Uninstalling the printer driver .............................................................................................................40
Software ..................................................................................................................................................42
Software for networks (For HL-5250DN only) ...................................................................................42
About emulation modes .....................................................................................................................43
Automatic emulation selection ...........................................................................................................43
Automatic interface selection.............................................................................................................44
Remote Printer Console ....................................................................................................................44
4 Control Panel
LEDs (Light Emitting Diodes)...................................................................................................................45
Service call indications ............................................................................................................................49
Control panel buttons...............................................................................................................................51
Print a test page ................................................................................................................................52
Print a Printer Settings page..............................................................................................................53
Print Fonts .........................................................................................................................................54
Network default setting (For HL-5250DN) .........................................................................................55
Network default setting with APIPA protocol disabled (For HL-5250DN) ..........................................55
 
						

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5 Options
Lower tray unit (LT-5300) ........................................................................................................................56
DIMM .......................................................................................................................................................57
DIMM types .......................................................................................................................................57
Installing extra memory .....................................................................................................................58
Print server (NC-2100p) (For HL-5240) ...................................................................................................60
6 Routine Maintenance
Replacing the consumable items .............................................................................................................61
Consumables.....................................................................................................................................61
Toner cartridge ..................................................................................................................................62
Drum unit ...........................................................................................................................................68
Replacing periodic maintenance parts.....................................................................................................72
Cleaning ..................................................................................................................................................73
Cleaning the outside of the printer.....................................................................................................73
Cleaning the inside of the printer .......................................................................................................74
Cleaning the corona wire ...................................................................................................................77
7 Troubleshooting
Identifying your problem ..........................................................................................................................79
Error messages in the Status Monitor .....................................................................................................80
Error message printout ............................................................................................................................82
Paper handling ........................................................................................................................................83
Paper jams and how to clear them ..........................................................................................................84
Improving the print quality........................................................................................................................91
Solving print problems .............................................................................................................................97
Network problems ....................................................................................................................................98
Other problems ........................................................................................................................................98
For Macintosh
® with USB ..................................................................................................................98
Printing from DOS  ............................................................................................................................98
BR-Script 3 ........................................................................................................................................99
A Appendix
Printer specifications..............................................................................................................................100
Engine .............................................................................................................................................100
Controller .........................................................................................................................................101
Software ..........................................................................................................................................102
Control panel ...................................................................................................................................102
Paper handling ................................................................................................................................102
Media specifications ........................................................................................................................103
Supplies ...........................................................................................................................................103
Dimensions / Weights ......................................................................................................................103
Other................................................................................................................................................104
System Requirements .....................................................................................................................104
Important information for choosing your paper ................................................................................105
Symbol and character sets ....................................................................................................................108
How to use the web browser ...........................................................................................................108
How to use the Remote Printer Console .........................................................................................108
Symbol and character sets list.........................................................................................................109
 
						

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Quick reference for bar code control commands ...................................................................................111
Print bar codes or expanded characters..........................................................................................111
B Appendix (For Europe and Other Countries)
Brother Numbers ...................................................................................................................................118
Important information: Regulations ........................................................................................................119
Radio interference (220 to 240 volt model only) ..............................................................................119
IEC 60825-1 specification (220 to 240 volt model only) ..................................................................119
Internal laser radiation .....................................................................................................................120
IMPORTANT - For Your Safety .......................................................................................................121
EC Declaration of Conformity ..........................................................................................................122
C Appendix (For USA and Canada)
Brother Numbers ...................................................................................................................................123
Important information: Regulations ........................................................................................................125
Federal Communications Commission (FCC) Declaration of Conformity (For USA) ......................125
Industry Canada Compliance Statement (For Canada) ..................................................................126
Laser Notices .........................................................................................................................................127
Laser Safety (110 to 120 volt model only) .......................................................................................127
FDA Regulations (110 to 120 volt model only) ................................................................................127
Internal laser radiation .....................................................................................................................127
IMPORTANT - For Your Safety .......................................................................................................128
D Index
 
						

							1
1
What is in the box?
When you unpack the printer, make sure that you have all of the following parts.
Interface cable
An interface cable is not a standard accessory. Buy the proper interface cable for the interface you want to 
use (USB, parallel or network).
„USB cable
Do not use a USB interface cable that is longer than 6 feet (2.0 meters).
Do not connect the USB cable to a non-powered hub or a Macintosh
® keyboard.
Make sure that you connect it to the USB connector of your PC.
USB is not supported under Windows
® 95 or Windows NT® 4.0.
„Parallel interface
Do not use a parallel interface cable that is longer than 6 feet (2.0 meters).
Use a shielded interface cable that is IEEE 1284-compliant.
„Network cable (For HL-5250DN)
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast 
Ethernet Network.
About this Printer
 
Printer
 
CD-ROM
 
Quick Setup Guide
 
Drum unit and toner 
cartridge assembly
 
AC power cord
 
						

							1. About this Printer
2
Front view
 
1 Front cover release button
2 Control panel
3 Face-down output tray support flap (support flap)
4 Front cover
5 Paper tray
6 Power switch
7 Face-down output tray
8 Multi-purpose Tray (MP Tray)
5
6
7
8
2
3
4
1