Brother Fax 4100 4750e 5750e Owners Guide

							INTRODUCTION   1 - 1
11Introduction
Using This Manual
Thank you for purchasing a Brother fax machine. 
This machine has been designed to be simple to use, with LCD screen prompts 
to guide you through programming your machine. However, you can use your 
machine to its fullest potential by taking a few minutes to read this manual.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You 
will be able to find information about a specific feature or operation by checking 
the Index in the back of this manual.
Conventions Used in this Manual
Throughout this manual you’ll see special symbols alerting you to important 
information, warnings, and actions to perform. For clarification, and to help you 
choose the correct key presses, we’ve added illustrations of some of the LCD 
messages.
boldfaceBold typeface identifies a specific key on the machine control panel.
italicsItalics typeface emphasize an important point, or refer you to related 
topic.
bubble dotBubble Dot typeface identifies the messages on the LCD of the 
machine.
Additionally, your machine has a Reports Key. Press Reports, 1 to print a 
list of basic step instructions and explanations. 
Warnings detail precautions you must take to avoid possible 
personal injury.
Cautions specify procedures you must follow or avoid to prevent 
possible damage to the machine.
NoteNotes tell you the proper response for a situation that may 
occur.
FYI tips provide details about how the current operation 
interacts with other features.
Improper Setup alerts you to devices and procedures that are 
not compatible with the 
machine. 
						

							1 - 2   INTRODUCTION
Test Sheet Procedure and Product Registration 
(For USA Only)
After programming your Station ID, please fill out the TEST SHEET included 
with your machine and then fax it to Brother’s Automated Fax Response System 
as your first transmission. This will verify that your machine is properly 
installed. To receive a response, you must set up your Station ID.  (See 
Setting 
Station ID
, Page 4-3.)
When this document is received, a confirmation sheet and Product Registration 
form will be sent back to your machine. Please fill out the form and return it to 
complete your registration. 
To Complete Your FAX-4100, FAX-4750e or FAX-5750e 
Registration On-Line (For USA Only)
1Insert the MFL Pro CD-ROM into your CD-ROM drive.
2Click On-Line Registration to register your product on-line from the main 
menu.In USA:1-877-268-9575 (fax) 
						

							INTRODUCTION   1 - 3
Control Panel Overview
FAX-4100, FAX-4750e and FAX-5750e have the same control panel keys.
1Toner Empty Icon
The Toner icon flashes on and off when 
toner is low, so you’ll know to order 
another toner cartridge.  You will be 
able to print until the indicator stays on.
2LCD (Liquid Crystal Display)
Displays messages to help you set up 
and operate your machine.
3Programming Keys:
Menu
Lets you access the Menu and 
Programming mode.
Set
Stores a menu setting in the machine.
Also use for sending one fax to multiple 
numbers.
 (Left Arrow)   (Right Arrow)
Moves the LCD cursor through text and 
options.
Clear
Deletes entered data or backs up one 
step in Menu table.
4One Touch Dial Keys
These 16 keys give you instant access to 
previously stored phone numbers.
5Shift
To access memory locations 17 through 
32 in the One Touch keys, hold down 
the Shift key.
6Telephone Keys:
Hook
Lets you dial telephone and fax numbers 
without lifting the handset.
Hold
Lets you place calls on hold. 
Redial/Pause
Redials the last number called.  Also 
inserts a pause in autodial numbers.
7Search/Speed Dial
Lets you look up numbers stored in the 
dialing memory. Also lets you dial 
stored phone numbers by pressing # and 
a three-digit (two-digit for FAX-4100) 
number.
123
12
4
510
13141516
1189 67 
						

							1 - 4   INTRODUCTION
8Dial Pad
Dials phone and fax numbers, and can 
be used as a keyboard for entering 
information into the machine.
(For Canada only) The # key lets you 
switch the dialing type during a 
telephone call from 
PULSE to TONE.
9Volume High/Low Keys
Lets you adjust speaker, ring and 
handset volume.
0Stop/Exit
Stops a fax, cancels an operation or exits 
from Menu mode.
AFax Start
Starts an operation, such as sending a 
fax.
BCopy Keys:
Enlarge/Reduce
Lets you enlarge or reduce copies 
depending upon the ratio you select.
Contrast
Let you make a copy that is lighter or 
darker than the original.
Options
You can quickly and easily change your 
temporary settings (for the next copy 
only).
Copy Mode
Select the copy resolution for your type 
of original document.
Copy
Makes a copy.
CBroadcast
Use this key when you send the same 
fax to many different locations 
(maximum of 282 locations, 182 
locations for FAX-4100 at once).
DResolution and Indicator Lights
These LEDs show the Resolution you 
selected.
EMode and Indicator Lights
These LEDs show the Receive Mode 
you selected.
FReports
Accesses the Reports menu so you can 
select reports to print: Help List, Auto 
Dial, Fax Activity, Transmission 
Verification, and User Settings. 
						

							INTRODUCTION   1 - 5
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little 
mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, 
and be able to send and receive faxes easily. 
Custom Features
Do You Have Voice Mail on the Phone Line?
If you have Voice Mail on the phone line on which you will install your new fax 
machine, there is a strong possibility that Voice Mail and the fax machine will 
conflict with each other while receiving incoming calls.
Why Should There Be Trouble?
Since both fax machines and Voice Mail pick up the line at the number of rings 
you have set, each of them has the ability to keep the other from receiving calls. 
For example, if your Voice Mail is set to answer after two rings and your fax 
machine is set to answer after four, your Voice Mail will keep your fax machine 
from receiving faxes. If you set Voice Mail and the Brother machine to answer 
at the same number of rings, there is no way of knowing which one will answer 
first. It is important to remember that neither Voice Mail nor the fax machine 
can pass the call back to the other after the call has been answered.
How Can You Avoid Possible Problems?
A very good way to avoid a problem like the one mentioned previously is to get 
a second phone number on your present phone line. Many people with Voice 
Mail opt for this choice, which is called “Distinctive Ring”, and they are very 
satisfied with it. For details about this type of custom service, please see 
Distinctive Ring, page 8-1.
Another way to avoid a possible problem is to replace your Voice Mail with an 
answering machine. Your Brother fax machine is designed to work in tandem 
with an answering machine or TAD (telephone answering device). 
(See 
Connecting an External TAD (Telephone Answering Device), Page 2-10.) 
						

							1 - 6   INTRODUCTION
Fax Tones and Handshake
When someone is sending a fax, the machine sends fax calling tones (CNG 
tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when 
you dial and press Fax Start; they continue for about 60 seconds after dialing. 
During that time, the sending machine must begin the “handshake” with the 
receiving machine. Each time you use automatic procedures to send a fax, you 
are sending CNG tones over the phone line. You’ll soon learn to listen for these 
soft beeps each time you answer a phone on your fax line, so you can know if 
you are receiving a fax message.
The receiving fax responds with fax receiving tones-loud, chirping sounds. A 
receiving fax chirps for about 60 seconds over the phone line, and the LCD 
shows RECEIVING. If your machine is set to the FAX mode, it will answer 
every call automatically with fax receiving tones. Even if the other party hangs 
up, your machine continues to send the “chirps” for about 60 seconds, and the 
screen continues to display RECEIVING. To cancel the receiving mode, press 
Stop/Exit.
When your machine answers in FAX/TEL mode, the machine listens for CNG 
tones and then responds with receiving tones.
The fax “handshake” is the time in which the sending machine’s CNG tones and 
the receiving machine’s “chirps” overlap. This must be for at least 2 to 4 
seconds, so the machines can understand how each is sending and receiving the 
fax. The handshake cannot begin until the call is answered, and the CNG tones 
only last for about 60 seconds after the number is dialed. Therefore, it’s 
important for the receiving machine to answer the call in as few rings as 
possible.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the machine to check the 
integrity of a fax transmission while it is in progress. ECM transmissions are 
possible only between machines that both have the ECM feature. If they do, you 
may send and receive fax messages that are continuously checked for their 
integrity. Sufficient memory must be available in your machine for this feature 
to work.
When you have an external telephone answering device (TAD) on your fax 
line, your TAD will determine the number of rings before the call is answered. 
Pay special attention to the directions in the Assembly and Connections chapter 
for connecting a TAD to your machine. 
						

							ASSEMBLY AND CONNECTIONS   2 - 1
22Assembly and Connections
Packing List
Make sure you have the following items:
NoteIf an item is missing, call Brother Customer Service at 1-800-284-4329 (in 
USA), 1-877-BROTHER (in Canada) or (514) 685-6464 (in Montreal). See 
Ordering Accessories and Supplies, Page ii for the correct item numbers.
Whenever you transport the machine, use the packing materials that came with 
your machine. If you do not pack the machine correctly, you may void your 
warranty.
Document Tray
with Extension
Telephone 
Wire Cord
Power Cord
Handset 
Curled Cord
Telephone Handset
Document
Support
Drum Unit Assembly 
(With free Standard Toner Cartridge – up
to 3,000 pages)
Owner’s 
Manual
Quick Setup 
Guide Paper Cassette
CD-ROM
(For FAX-5750e Only)
Software 
License 
Agreement
(For FAX-5750e
 Only)
Accessory 
Order Form
Paper Cassette #2
(Option for FAX-4100
 and FAX-4750e) 
						

							2 - 2   ASSEMBLY AND CONNECTIONS
Choosing a Location
Place your machine on a flat, stable surface, such as a desk. Select a place that 
is free of vibration and shocks. Locate the machine near a telephone jack and a 
standard, grounded power outlet.
WARNING
Never install telephone wiring during a lightning storm.
We recommend that this product be used with a surge protection device to protect the 
product against lightning storms.
Never install a telephone jack in a wet location unless the jack is specifically designed 
for a wet location.
Never touch telephone wires or terminals that are not insulated unless the telephone 
line has been disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm. There 
may be a remote risk of electric shock from lightning.
Do not use the telephone to report a gas leak in the vicinity of the leak.
For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the 
equipment and should be easily accessible.
To reduce the risk of shock or fire, use only a No. 26 AWG or larger 
telecommunications line cord.
Avoid placing your machine in a high-traffic area. Do not place near heaters, 
air conditioners, water, chemicals or refrigerators. Do not expose the machine 
to direct sunlight, excessive heat, moisture or dust. Make sure nothing blocks 
the flow of air from the fan on the sides of the machine. Do not connect your 
machine to electrical outlets controlled by wall switches or automatic timers. 
Disruption of power can wipe out information in the unit’s memory. Do not 
connect your machine to electrical outlets on the same circuit as large 
appliances or other equipment that might disrupt the power supply. Avoid 
interference sources, such as speakers or the base units of cordless phones.
NO !
NO !NO ! 
						

							ASSEMBLY AND CONNECTIONS   2 - 3
Assembly
Installing the Drum Unit Assembly 
(with Toner Cartridge)
1Unpack the drum unit assembly, 
including the toner cartridge, and 
gently rock it from side to side five or 
six times to distribute the toner evenly 
inside the cartridge.
2Open the front cover of the machine.
3Insert the drum unit assembly into the 
machine.
4Close the front cover.
To prevent damage to the drum, do not expose it to light for longer 
than a few minutes. 
						

							2 - 4   ASSEMBLY AND CONNECTIONS
Attaching the Trays
1Attach the 
Document        
Support and 
Document Tray 
with Extension.  
Unfold the 
extension, which 
holds documents 
in place.
2Unfold the Front 
Output Bin Extension, which holds 
printed pages in place.
Connecting Paper Cassette #2 
(Option for FAX-4100 and FAX-4750e) 
1Carefully pick up the machine 
and place it on top of Paper 
Cassette #2.
Document
Support
Document Tray
with Extension
Front 
Output Bin
Extension