Brother DCP 197C User Manual

							
Troubleshooting and Routine Maintenance63
B
Network Difficulties
DifficultySuggestions
Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode.  Print a Network Configuration list (see  Printing Reports on page 20.) and check 
the current Network settings printed in this list. Reconnect the LAN cable to the 
hub to verify that the cabling and network connections are good. If possible, try 
connecting the machine to a different port on your hub using a different cable. If 
the connections are good, the machine shows  LAN Active for 2 seconds.
 (If you are having Network problems, see the  Network User’s Guide for more 
information.) 
The network scanning feature does 
not work. (Windows
® users only) Firewall settings on your PC may be rejecting the 
necessary network connection. Follow the instructions below to configure the 
Firewall. If you are using personal Firewall software, see the User’s Guide for your 
software or contact the software manufacturer.
For Windows
® XP SP2 and Windows Vista® users, see  Firewall settings  in the 
Software User’s Guide  on the CD-ROM.
For Windows
® XP SP1 users, please visit the Brother Solutions Center. 
(http://solutions.brother.com
)
Your computer cannot find your 
machine. 
Firewall settings on your PC may be rejecting the necessary network connection. 
For detail, see the instruction above.

Re-select your machine in the  Device Selector application located in 
Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector  or from the 
model list in ControlCenter2.
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64
Error and Routine Maintenance messagesB
As with any sophisticated office product, errors may occur. If this happens, your machine identifies 
the error and shows an error message. The most common error and maintenance messages are 
shown below.
You can correct most errors and routine maintenance messages by yourself. If you need more 
help, the Brother Solutions Center offers latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com
.
Error MessageCauseAction
B&W Print Only
Replace X Ink One or more of the colour ink 
cartridges have reached the end 
of their life. While this message 
appears on the LCD, each 
operation works in the following 
way:
„ Printing
If you click  Greyscale in the 
Advanced  tab of the printer 
driver you can use the 
machine as a monochrome 
printer for approximately four 
weeks depending on the 
number of pages you print.
„ Copying
If the paper type is set to 
Plain Paper  or 
Inkjet Paper  you can 
make copies in monochrome.
If the paper type is set to 
Other Glossy , Brother BP71  
or  Transparency , the machine 
will stop all print operations. If you 
unplug the machine, or take out 
the ink cartridge, you cannot use 
the machine until you change to a 
new ink cartridge. (See  Replacing 
the ink cartridges  on page 70.) Replace the ink cartridges. (See 
Replacing 
the ink cartridges  on page 70.)
Cannot Detect You installed a new ink too fast 
and machine did not detect it. Take out the new ink cartridge and reinstall 
it slowly until it clicks.
If you are using non Brother 
Original Ink the machine may not 
detect the ink cartridge. Replace the cartridge with a Brother 
Original Ink Cartridge. If the error remains, 
contact your Brother dealer.
An ink cartridge is not installed 
correctly. Take out the new ink cartridge and 
re-install it slowly until it clicks. (See 
Replacing the ink cartridges
 on page 70.)
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Troubleshooting and Routine Maintenance65
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Cannot Print
Replace XX InkOne or more of the ink cartridges 
have reached the end of their life. 
The machine will stop all print 
operations. Replace the ink cartridges. (See 
Replacing 
the ink cartridges  on page 70.)
Cover is Open The scanner cover is not closed 
completely. Lift the scanner cover and then close it 
again.
Clean Unable XX The machine has a mechanical 
problem.
—OR —
A foreign object such as a clip or 
ripped paper is in the machine. Open the scanner cover and look inside 
the machine for any foreign objects. If the 
error message continues, disconnect the 
machine from the power source for several 
minutes and then reconnect it.
Close Ink Cover The ink cartridge cover is not 
completely closed. Firmly close the ink cartridge cover until it 
clicks.
Data Remaining Print data is left in the machines 
memory.  Press 
Stop/Exit . The machine will cancel 
the job and clear it from the memory. Try to 
print again.
High Temperature The print head is too warm. Allow the machine to cool down.
Hub is Unusable. A Hub or USB Flash memory 
drive with a Hub has been 
connected to the USB direct 
interface. A Hub or USB Flash memory drive with a 
Hub are not supported. Unplug the device 
from the USB direct interface.
Init Unable XX The machine has a mechanical 
problem.
—OR—
A foreign object such as a clip or 
ripped paper is in the machine. Open the scanner cover and look inside 
the machine for any foreign objects. If the 
error message continues, disconnect the 
machine from the power source for several 
minutes and then reconnect it.
Ink Low Black
Ink Low Yellow
Ink Low Cyan
Ink Low Magenta One or more of the ink cartridges 
are running out of ink.
Order a new ink cartridge. You can 
continue printing until the LCD shows 
Cannot Print
. 
Low Temperature The print head is too cold. Allow the machine to warm up.
Media Error The memory card is either 
corrupted, incorrectly formatted, 
or there is a problem with the 
memory card. Put the card firmly into the slot again to 
make sure it is in the correct position. If the 
error remains, check the media drive (slot) 
of the machine by putting in another media 
card that you know is working.
Media is Full. The memory card or USB Flash 
memory drive you are using 
already contains 999 files. Your machine can only save to your 
memory card or USB Flash memory drive 
if it contains less than 999 files. Try 
deleting unused files to free some space 
and try again.
No Cartridge An ink cartridge is not installed 
correctly. Take out the new ink cartridge and 
re-install it slowly until it clicks. (See 
Replacing the ink cartridges
 on page 70.)
Error MessageCauseAction
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No FileThe memory card or USB Flash 
memory drive in the media drive 
does not contain a .JPG file. Put the correct memory card or USB Flash 
memory drive into the slot again.
No Paper Fed The machine is out of paper or 
paper is not properly loaded in the 
paper tray, or the Jam Clean 
Cover is not closed properly. Do one of the following:
„ Refill the paper in the paper tray, and 
then press  Mono Start  or 
Colour Start .
„ Remove the paper and load it again 
and then press  Mono Start or 
Colour Start . (See Loading paper and 
other print media  on page 8.)
The paper is jammed in the 
machine. Remove the jammed paper by following 
the steps in 
Printer jam or paper jam  
on page 68.
Out of Memory The machines memory is full. When copy operation is in progress, press 
Stop/Exit and wait until the other 
operations in progress finish and then try 
again.
The memory card or USB Flash 
memory drive you are using does 
not have enough free space to 
scan the documents. Delete unused files from your memory 
card or USB Flash memory drive to make 
some free space and then try again.
Paper Jam Paper is jammed in the machine. Open the Jam Clear Cover (at the back of 
the machine) and pull out the jammed 
paper by following the steps in Printer jam 
or paper jam  on page 68. 
Make sure the paper length guide is 
adjusted to the correct paper size.
Print Unable XX The machine has a mechanical 
problem.
—OR—
A foreign object such as a clip or 
ripped paper is in the machine. Open the scanner cover and look inside 
the machine for any foreign objects. If the 
error message continues, disconnect the 
machine from the power source for several 
minutes and then reconnect it.
Scan Unable XX The machine has a mechanical 
problem.
—OR—
A foreign object such as a clip or 
ripped paper is in the machine. Open the scanner cover and look inside 
the machine for any foreign objects. If the 
error message continues, disconnect the 
machine from the power source for several 
minutes and then reconnect it.
Unusable Device 
Disconnect device 
from front connector. 
Turn the machine 
off & on by pressing 
On/Off button on 
control panel.A broken device has been 
connected to the USB direct 
interface.
Unplug the device from the USB direct 
interface, then press 
On/Off to turn the 
machine off then on again.
Error MessageCauseAction
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Troubleshooting and Routine Maintenance67
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Unusable Device 
Please Disconnect 
USB Device.A USB device or USB Flash 
memory drive that is not 
supported has been connected to 
the USB direct interface.
(For more information, visit us at 
http://solutions.brother.com
.)Unplug the device from the USB direct  
interface.
Wrong Paper Size Paper is not the correct size. Check that the Paper Size setting matches 
the size of paper in the tray. Load the 
correct size of paper, and then press 
Mono Start or Colour Start . (See Paper 
Size  on page 28.)
Error MessageCauseAction
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Printer jam or paper jamB
Take out the jammed paper depending on 
where it is jammed in the machine. 
aPull the paper tray (1) out of the 
machine.
 
bPull out the jammed paper (1) and press 
Stop/Exit.
 
cReset the machine by lifting the scanner 
cover from the front of the machine and 
then close it.
„ If you cannot remove the jammed 
paper from the front of the machine, 
or the error message still appears on 
the LCD after you have removed the 
jammed paper, please go to the next 
step.
dOpen the Jam Clear Cover (1) at the 
back of the machine. Pull the jammed 
paper out of the machine.
 
 
eClose the Jam Clear Cover.
Make sure the cover is closed properly.
 
1
1
1
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Troubleshooting and Routine Maintenance69
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fUsing both hands, use the plastic tabs 
on both sides of the machine to lift the 
scanner cover (1) until it locks securely 
in the open position.
Make sure that there is no jammed 
paper left inside the machine. Check 
both ends of the print carriage.  
 
IMPORTANT
• If the paper is jammed under the print head, unplug the machine from the power 
source, and then move the print head to 
take out the paper.
• If the print head is at the right corner as  shown in the illustration, you cannot move 
the print head. Hold down  Stop/Exit until 
the print head moves to the middle. Then 
unplug the machine from the power 
source, and take out the paper.
 
• If ink gets on your skin or clothing  immediately wash it off with soap or 
detergent.
 
gLift the scanner cover to release the 
lock ( ). Gently push the scanner cover 
support down ( ) and close the 
scanner cover ( ) using both hands.
 
hSlowly push the paper tray completely 
into the machine.
iWhile holding the paper tray in place, 
pull out the paper support ( ) until it 
clicks and unfold the paper support 
flap ( ).
 
IMPORTANT
DO NOT use the paper support flap for 
Legal paper.
 
1
1
23
1
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70
Routine maintenanceB
Replacing the ink cartridgesB
Your machine is equipped with an ink dot 
counter. The ink dot counter automatically 
monitors the level of ink in each of the 4 
cartridges. When the machine detects an ink 
cartridge is running out of ink, the machine 
will tell you with a message on the LCD.
Note
For example, when one of the ink 
cartridge is nearly empty, the LCD will 
display Ink low  (name of colour).
You should purchase a replacement 
cartridge in preparation for when the 
machine indicates the colour is completely 
empty.
When one of the ink cartridge is empty, 
the LCD will display  Cannot Print or 
B&W Print Only .
You should only replace the actual ink 
cartridge when this message 
Cannot Print  or B&W Print Only  
appears on the LCD.
 
The LCD will tell you which ink cartridge is low 
or needs replacing. Be sure to follow the LCD 
prompts to replace the ink cartridges in the 
correct order.
Even though the machine tells you to replace 
an ink cartridge, there will be a small amount 
of ink left in the ink cartridge. It is necessary 
to keep some ink in the ink cartridge to 
prevent air from drying out and damaging the 
print head assembly.
IMPORTANT
Brother multifunction machines are 
designed to work with ink of a particular 
specification and will work to a level of 
optimum performance and reliability when 
used with genuine Brother Original ink 
cartridges. Brother cannot guarantee this 
optimum performance and reliability if ink 
or ink cartridges of other specifications are 
used. Brother does not therefore 
recommend the use of cartridges other 
than genuine Brother Original cartridges 
or the refilling of used cartridges with ink 
from other sources. If damage is caused 
to the print head or other parts of this 
machine as a result of using other brands 
of ink or ink cartridges, any repairs 
required as a result may not be covered by 
the warranty.
 
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aOpen the ink cartridge cover.
If one or more ink cartridges have 
reached the end of their life, the LCD 
shows B&W Print Only  or 
Cannot Print .
bPress the lock release lever as shown to 
release the cartridge indicated on the 
LCD. Remove the cartridge from the 
machine.
 
 
cOpen the new ink cartridge bag for the 
colour shown on the LCD, and then take 
out the ink cartridge.
dTurn the green knob on the protective 
yellow cap clockwise until it clicks as to 
release the seal vacuum, then remove 
the cap (1).
 
 
eEach colour has its own correct position. 
Insert the ink cartridge in the direction of 
the arrow on the label.
 
1
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fGently push the ink cartridge until it 
clicks, and then close the ink cartridge 
cover.
 
gThe machine will automatically reset the 
ink dot counter.
Note
• If you replaced an ink cartridge, for example Black, the LCD may ask you to 
verify that it was a brand new one 
(Did You Change Blck? ). For each 
new cartridge you installed, press  a ( Yes ) 
to automatically reset the ink dot counter 
for that colour. If the ink cartridge you 
installed is not a brand new one, be sure 
to press  b ( No ).
• If the LCD shows  No Cartridge or 
Cannot Detect  after you install the ink 
cartridge, check that the ink cartridges are 
installed correctly.
 
CAUTION 
If ink gets in your eyes, wash them out with 
water at once and call a doctor if you are 
concerned.
 
IMPORTANT
• DO NOT take out ink cartridges if you do  not need to replace them. If you do so, it 
may reduce the ink quantity and the 
machine will not know the quantity of ink 
left in the cartridge.
• DO NOT touch the cartridge insertion  slots. If you do so, the ink may stain your 
skin.
• If ink gets on your skin or clothing  immediately wash it off with soap or 
detergent.
• If you mix the colours by installing an ink  cartridge in the wrong position, clean the 
print head several times after correcting 
the cartridge installation.
• Once you open an ink cartridge, install it in  the machine and use it up within six 
months of installation. Use unopened ink 
cartridges by the expiration date written on 
the cartridge package.
• DO NOT dismantle or tamper with the ink  cartridge, this can cause the ink to leak out 
of the cartridge.
 
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