Brother DCP 185C User Manual

							
General Information3
1
cIf the language screen appears, click 
your language. The CD-ROM Main 
Menu will appear.
 
Note
If this window does not appear, use 
Windows
® Explorer to run the start.exe 
program from the root directory of the 
Brother CD-ROM.
 
dClick  Documentation  to view the 
Software User’s Guide  in HTML 
format.
eClick the documentation you want to 
read.
„ HTML documents : Software 
User’s Guide  in HTML format.
This format is recommended for 
viewing on your computer.
„ PDF documents : User’s Guide  for 
stand-alone operations,  Software 
User’s Guide  in PDF format.
This format is recommended for 
printing the manuals. Click to go to 
the Brother Solution Center, where 
you can view or download the PDF 
documents. (Internet access and 
PDF Reader software are required.)
How to find Scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software User’s Guide
„ Scanning    (For Windows
® 2000 
Professional/Windows
® XP and 
Windows Vista
®)
„ ControlCenter3    (For Windows
® 2000 
Professional/Windows
® XP and 
Windows Vista
®)
ScanSoft™ PaperPort™ 11SE with OCR 
How-to-Guide „ The complete ScanSoft™ PaperPort™ 
11SE with OCR How-to-Guides can be 
viewed from the Help Selection in the 
ScanSoft™ PaperPort™ 11SE 
application.
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Chapter 1
4
Viewing Documentation 
(For Macintosh®)1
aTurn on your Macintosh®. Insert the 
Brother CD-ROM into your CD-ROM 
drive. The following window will appear.
 
bDouble-click the  Documentation icon.
cDouble-click your language folder.
dDouble-click top.html file to view the 
Software User’s Guide  in HTML 
format.
 
eClick the documentation you want to 
read.
„ Software User’s Guide : Software 
User’s Guide in HTML format
How to find Scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software User’s Guide
„ Scanning  
(For Mac OS
® X 10.2.4 or greater)
„ ControlCenter2  
(For Mac OS
® X 10.2.4 or greater)
Presto!
® PageManager® User’s Guide
„ Instructions for scanning directly from 
Presto!
® PageManager®. The complete 
Presto!
® PageManager® User’s Guide 
can be viewed from the Help selection in 
the Presto!
® PageManager® application.
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General Information5
1
Accessing Brother 
Support 
(For Windows
®)1
You can find all the contacts you will need, 
such as Web support (Brother Solutions 
Center).„ Click  Brother Support  on the Main Menu. 
The following screen will appear:
 
„ To access our web site 
(www.brother.com
), click  Brother Home 
Page .
„ For the latest news and product support 
information (http://solutions.brother.com
), 
click  Brother Solutions Center .
„ To visit our web site for original Brother 
supplies 
(http://www.brother.com/original/
), click 
Supplies Information .
„ To access the Brother CreativeCenter 
(http://www.brother.com/creativecenter/
) 
for FREE photo projects and printable 
downloads, click  Brother 
CreativeCenter .
„ To return to the main page, click  Back or 
if you have finished, click  Exit.
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Chapter 1
6
Control panel overview1
The  DCP-145C , DCP-163C , DCP-165C , DCP-167C , and DCP-185C  have the same control panel 
keys.
 
1 Copy keys:
Lets you temporarily change the copy settings 
when in copy mode.„ Copy Options
You can quickly and easily select 
temporary settings for copying.
„ Enlarge/Reduce
Lets you enlarge or reduce copies 
depending on the ratio you select.
„ Copy Quality
Use this key to temporarily change the 
quality of your copies.
„ Number of Copies
Use this key to make multiple copies.
2 Menu keys: „Menu
Lets you access the main menu.
„ +a or - b
Press to scroll through the menus and 
options.
„ OK
Lets you select a setting.
3  Stop/Exit
Stops an operation or exits from a menu. 4 Start keys:
„  Mono Start
Lets you start making copies in 
monochrome. Also lets you start a 
scanning operation (in colour or mono, 
depending on the scanning setting in the 
ControlCenter software).
„  Colour Start  
Lets you start making copies in full colour. 
Also lets you start a scanning operation (in 
colour or mono, depending on the scanning 
setting in the ControlCenter software).
5On/Off You can turn the machine on and off.
If you turn the machine off, it will still 
periodically clean the print head to maintain 
print quality.
6 Ink Management Lets you clean the print head, check the print 
quality, and check the available ink volume.
7  Scan
Lets you access Scan mode.
1
10 9
236
7
8
5
4
100% Normal   01
_
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General Information7
1
8 Photo Capture
Lets you access the PhotoCapture Center™ 
mode.
9 LCD (liquid crystal display) Displays messages on the screen to help you 
set up and use your machine.
10  Warning LED  Blinks in orange when the LCD displays an 
error or an important status message.
Note
Most of the illustrations in this User’s Guide 
show the DCP-145C.
 
Warning LED indications1
The Warning LED (Light Emitting Diode) is a 
light that shows the DCP status. The LCD 
shows the current machine status when the 
machine is idle.
 
LEDDCP 
statusDescription
 
Off Ready The DCP is ready for 
use.
 
OrangeCover open The cover is open. 
Close the cover. (See 
Error and Maintenance 
messages on page 63.)
Cannot 
print Replace the ink 
cartridge with a new 
one. (See 
Replacing the 
ink cartridges  
on page 69.)
Paper error Put paper in the tray or  clear the paper jam. 
Check the LCD 
message. (See 
Troubleshooting and 
Routine Maintenance  
on page 59.)
Other 
messages Check the LCD 
message. (See 
Troubleshooting and 
Routine Maintenance
 
on page 59.)
_
100% Normal   01
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8
2
Loading paper and 
other print media
2
aIf the paper support flap is open, close it, 
and then pull the paper tray completely 
out of the machine.
 
bLift the output paper tray cover (1). 
cWith both hands, gently press and slide 
the paper side guides (1) and paper 
length guide (2) to fit the paper size.
Make sure that the triangular marks (3) 
on the paper side guides (1) and paper 
length guide (2) line up with the mark for 
the paper size you are using.
 
dFan the stack of paper well to avoid 
paper jams and misfeeds.
 
Note
Always make sure that the paper is not 
curled.
 
Loading documents and paper2
1
31
3 2
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Loading documents and paper9
2
eGently put the paper into the paper tray 
print side down and top edge in first.
Check that the paper is flat in the tray.
 
Note
When you use Legal size paper, press 
and hold the universal guide release 
button (1) as you slide out the front of the 
paper tray.
 
 
fGently adjust the paper side guides (1) 
to the paper with both hands.
Make sure the paper side guides touch 
the sides of the paper.
 
Note
Be careful that you do not push the paper 
in too far; it may lift at the back of the tray 
and cause feed problems.
 
gClose the paper tray cover. 
1
1
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Chapter 2
10
hSlowly push the paper tray completely 
into the machine.
 
iWhile holding the paper tray in place, 
pull out the paper support (1) until it 
clicks and unfold the paper support  
flap (2).
 
Note
Do not use the paper support flap for 
Legal paper.
 
Loading envelopes and post 
cards2
About envelopes2
„ Use envelopes that weigh between 75 to 
95 g/m
2.
„ Some envelopes need margin settings to 
be set in the application. Make sure you 
do a test print first before printing many 
envelopes.
CAUTION 
DO NOT use any of the following types of 
envelopes, as they will cause paper feed 
problems:
• If they are of a baggy construction.
• That are embossed (have raised writing  on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Occasionally you may experience paper 
feed problems caused by the thickness, 
size and flap shape of the envelopes you 
are using.
 
1
2
Glue  2Double flap 2
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Loading documents and paper11
2
How to load envelopes and postcards2
aBefore loading, press the corners and 
sides of envelopes or post cards to 
make them as flat as possible.
Note
If envelopes or post cards are ‘double-
feeding’, put one envelope in the paper 
tray at a time.
 
 
 
 
bPut envelopes or post cards into the 
paper tray with the address side down 
and the leading edge (top of the 
envelopes) in first. With both hands, 
gently press and slide the paper side 
guides (1) and paper length guide (2) to 
fit the size of the envelopes or post cards.
 
If you have problems when printing on 
envelopes, try the following suggestions:
2
aMake sure the flap is either to the side of 
the envelope or to the back edge of the 
envelope when printing.
bAdjust the size and margin in your 
application.
 
 
Removing small printouts 
from the machine2
When the machine ejects small paper onto 
the output paper tray you may not be able to 
reach it. Make sure printing has finished, and 
then pull the tray completely out of the 
machine.
 2
1
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Chapter 2
12
Printable area2
The printable area depends on the settings in the application you are using. The figures below 
show the unprintable areas on cut sheet paper and envelopes. The machine can print in the 
shaded areas of cut sheet paper when the Borderless print feature is available and turned on. 
(See  Borderless printing  on page 39.)
Note
The Borderless feature is not available for envelopes.
 
Cut Sheet Paper Envelopes
   
Top (1)Bottom (2)Left (3)Right (4)
Cut Sheet 3 mm 3 mm 3 mm 3 mm
Envelopes 12 mm 24 mm 3 mm 3 mm
3 4
1
234
1
2
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