3Com Palmone V Organiser Instructions Manual

Chapter 4 Page 63
To display a category of records:
1. Tap the category pick list in the upper-right corner of the List 
screen.
2. Select the category you want to view.
The List screen now displays only the records assigned to that 
category.
Tip:Pressing an application button on the front panel of the 
organizer toggles through all the categories of that 
application.
To define a new category:
1. Tap the category pick list in the upper-right corner of the screen.
2. Tap Edit Categories. 
3. Tap New....

Page 64  Survey of Basic Applications
4. Enter the name of the new category, and then tap OK.
5. Tap OK.
You can assign any of your records to the new category.
To rename a category:
1. Tap the category pick list in the upper-right corner of the screen.
2. Tap Edit Categories. 
3. Select the category that you want to rename, and then tap Rename. 

Chapter 4 Page 65
4. Enter the new name for the category, and then tap OK.
5. Tap OK.
Tip:You can group the records in two or more categories into one 
category by giving the categories the same name. For example, 
if you change the name of the Personal category to Business, 
all records formerly in the Personal category appear in the 
Business category.
Finding records
Your organizer offers several ways to find information quickly:
nAll applications: Find locates any text that you specify, always...

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2. Enter the first letter of the name you want to find.
The list scrolls to the first entry that begins with that letter. If 
you write another letter, the list scrolls to the first entry that 
starts with those two letters. For example, writing an “s” scrolls 
to “Sands,” and writing “sm” scrolls further to “Smith.” If you 
sort the list by company name, the Look Up feature scrolls to 
the first letter of the company name.
3. Tap the record to view its contents....

Chapter 4 Page 67
As your organizer searches for the text, you can tap Stop at any 
time. You may want to do this if the entry you want appears be-
fore your organizer finishes the search. To continue the search 
after you tap Stop, tap Find More.
4. Tap the text that you want to review.
Using Phone Lookup
Phone Lookup displays the Address List screen and lets you add the 
information that appears in this list to a record.
To use Phone Lookup:
1. Display the record in which you want to insert a phone...

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5. Tap Add.
The name you selected, along with the other information associated 
with it, is pasted into the record you selected in step 1.
Phone Lookup tips
Write the Graffiti Command stroke “/L” to activate the Phone Lookup 
feature. You can also activate it in the following circumstances:
nWhile entering text: For example, to insert the full name and phone 
number for someone with the last name “Williams,” write the 
Graffiti characters for “Wi” and then the Phone...

Chapter 4 Page 69
3. Tap Who.
4. Tap Lookup.
The Attendees Lookup screen displays all the names in your 
Address Book that have data in the Company field.
5. Select the name you want to add, and then tap Add.
The name appears in the Attendees screen.
6. Repeat steps 4 and 5 to add more names.
7. Tap Done.
8. Tap OK.
Sorting lists of records
You can sort lists of records in various ways, depending on the 
application. Sorting is available in applications that have List screens: 
Address Book, To Do List,...

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3. Tap Options, and then tap Preferences.
Address Book:
Memo Pad:
4. Do one of the following:
Address Book: Tap the setting you want.
Memo Pad: Tap the Sort by pick list and select Alphabetic or 
Manual.
5. Tap OK.
To sort the Memo List manually, tap and drag a memo to a new 
location in the list. 
Note:To make the list of your memos appear in Palm Desktop 
software as you manually sorted it on your organizer, open 
Memo Pad in Palm Desktop software and click List...

Chapter 4 Page 71
To hide private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap Hide.
4. Tap Hide to confirm that you want to hide private records. 
To display private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap Show.
If you do not have a password, hidden records become visible. 
If you have a password, the Show Private Records dialog box 
appears. Go to step 4.
4. Enter your password, and then tap Show.
Tap Hide
Tap Show 

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To make a record private:
1. Display the entry that you want to make private. 
2. Tap Details. 
3. Tap the Private check box to select it.
4. Tap OK.
Attaching notes
In all basic applications except Memo Pad, you can attach a note to a 
record. A note can be up to several thousand characters long. For 
example, for an appointment in Date Book, you can attach a note with 
directions to the location.
To attach a note to a record:
1. Display the entry to which you want...