Xerox WorkCentre 7335 User Manual

149
Creating a Mailbox and linking to a Job Flow Sheet (for automatic 
processing)
Before you can link a job flow sheet to a mailbox, you need to create at least one mailbox for your use.  In 
the process of creating the mailbox, you can link to your newly created Job Flow Sheet.
To create a mailbox and link it to a Job Flow Sheet (for automatic processing), perform the following steps.
1. Press the Log In / Out button on the Device’s Control Panel.
2. Press the 1 key on the numeric keypad five...

150 14. Press the rectangular Change Settings button.
15. Use the touch screen keyboard to enter in a name for your Mailbox.
16. When finished entering in a name, press the Save button in the upper right corner of the screen.  (To 
exit the screen, without saving changes, press the Cancel button.)
17. On the Mailbox settings screen, press any other selection lines of interest and use the Change 
Settings button, as previously described, to access and make setting changes.  Use the Save button 
to save...

151
Manually linking a Job Flow Sheet to documents in a Mailbox
1. Touch Send from Mailbox on the All Services screen.
2. Select a Mailbox, enter the password, then touch Confirm.
3. On the Document List screen, select a document.
4. Touch Job Flow Settings.
5. Touch Select Job Flow Sheet.
6. Select a job flow sheet and press the on-screen Start button.
Testing Job Flow Sheet operation (for automatic processing)
1. Touch Scan to Mailbox on the All Services screen.
2. Select your Mailbox, enter the...

152
Scan to PC Desktop
Overview
Scan to PC Desktop is now a core element of the Xerox FreeFlow Digital Workflow collection for the office.
What was once called Scan to PC Desktop Deluxe is now known as Scan to PC Desktop Professional.  
The components in this solution include: PaperPort Professional 10, OmniPage Professional 14 Office, 
and Image Retriever Professional 5.2. 
What was once called Scan to PC Desktop Standard is now known as Scan to PC Desktop SE.  The 
components in this solution include:...

153
Preparations
Perform the procedures for setting up this device to Scan to SMB, as stated in the Scan to PC (FTP/SMB) 
section of this guide.
Software Installation Procedure
To install Scan to PC Desktop components on networked workstations, refer to the Scan to PC Desktop 
Network Installation Guide, Version 7.0.  This document should have come with your software license 
package, and is also available from www.support.xerox.com
.  If you go to the website, type Scan to PC 
Desktop in the upper right...

154
Network Scanning (using templates)
Overview
Network Scanning is an optional feature for this multifunction device, available for purchase from your 
Xerox Sales Representative.
Network Scanning allows a user to scan an original document and convert it to an electronic file.  The final 
destination of the electronic file depends on the template chosen by the user at the device’s User Interface.
The template may reside on the device, or may be cached on the device from a pool of templates pulled 
from...

155
Additional Notes
Network Scanning User Authentication
Authentication can be enabled to prevent unauthorized access to the Network Scanning feature. If 
Authentication is enabled, users will be prompted to enter a 4 to 12 digit pass code before they can access 
the Network Scanning feature. For a full description of the Authentication feature refer to the Security - 
Authentication topic in this guide.
Multifunction Device Authentication
If using a SMARTsend server, a valid Windows account must be...

156
Installation Checklist
Please ensure that the following items are available or have been performed.
1. Ensure the machine is fully functioning on the network prior to installation.
2. Enable the purchased Scanning option.  For instructions, refer to the Enabling Options with 
Software Keys topic, in the Options section of this guide.  Contact your Xerox Sales Representative if 
you have not purchased the Scanning option.
3. Ensure that the TCP/IP and HTTP protocols are configured on the device and...

157
Configure a Scan Filing Location
Scanning with the machine is accomplished through user selection of templates on the device that route 
scanned jobs to network servers. After storage on the server, the files can be retrieved at any properly 
configured networked workstation. A dedicated file server is not required to receive scans. A dedicated 
server is required, however, for the installation and use of SMARTsend software to remotely manage the 
pool of templates (workflows), displayed locally to...

158 Configure a Scan Filing Repository using FTP
Installation Checklist
1. Ensure that a File Transfer Protocol (FTP) service is running on the server or workstation where 
images scanned by the machine will be stored.  Write down the IP address or host name.
2. Create a user account and password for the machine.  When a document is scanned, the machine 
logs in using the account, transfers the file to the server or workstation and logs out.  Write down the 
user account and password.
3. Create a...