Xerox WorkCentre 5745A User Manual

							Xerox WorkCentre Series
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide11
Related Information Sources
Information available for this product series consists of:
•The System Administrator Guide (this guide)
•The User guides
• The Xerox website http://www.xerox.com
Customer Support
If you need assistance during or after product installation, please visit the Xerox website for online 
solutions and support, http://www.xerox.com
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							Xerox WorkCentre Series
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 12
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							WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide13
2Device Connection and 
Quick Setup
This chapter describes how to connect your device to a network and configure Ethernet settings.
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System Administrator Guide 14
Front View
Document Feeder and Document Glass: 
Used for scanning single or multiple 
documents. The document glass can be used 
for scanning single, bound, custom size or 
damaged documents.Paper Trays 3 and 4: These trays are high 
capacity paper trays. Trays 3 and 4 are 
dedicated trays used for 8.5x11” or A4 size 
media.
Control Panel: Touch Screen and Numeric 
Keypad.Bypass Tray: Used for non-standard printing 
media.
Paper Trays 1 and 2: These trays are standard 
on all models. Trays 1 and 2 are fully 
adjustable and can be used for media sizes 
5.5x8.5” to 11x17”(A5 to A3).Offset Catch Tray: Delivers output collated or 
uncollated. Each set or stack will be offset from 
the previous to allow easy separation.
Power On/Off Button
1
2
3
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14
25
36
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System Administrator Guide15
Device Control Panel Overview 
Services HomeProvides access to the services available on the device.
ServicesReturns the display to the previous copy, fax, or scan feature screen when the Job 
Status
 screen or Machine Status screen is selected. 
Job StatusUse to check the progress of active jobs, or display the detailed information of 
completed jobs. 
Machine 
StatusUse to check the device status, the billing meter, and the status of consumables, or 
print various reports. Use this button also when accessing the System Administrator 
mode.
Log In/OutProvides access to device setups for the Administrators.
Numeric 
KeypadUse to enter alphanumeric characters.
Dial PauseUse to insert a pause when dialing a fax number.
HelpDisplays help messages for device features.
‘C’ Cancel 
EntryCancels the previous entry made on the Numeric Keypad.
LanguagesUse to select the required language.
Interrupt 
PrintingInterrupts the current job to run a more urgent job.
StartUse to start a job.
Energy SaverUse to select energy saver mode or perform a quick restart.
Clear AllPress once to clear a current entry. Press twice to return to default settings.
StopStops the job in progress.
Display and 
To u c h s c r e e nDevice display and touchscreen.
1
2
3
4
58
7
6
10
13
14
11
15
12
9
16
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System Administrator Guide 16
Initial Connection
Follow these steps to physically connect your device to the network.
1. Connect the Power Cable
Ensure the device is connected to a suitable power supply and that the power cord is fully plugged 
in to the electrical outlet.
2. Connect the Ethernet Cable
Connect a 10/100/1000 BaseT Ethernet cable to the Ethernet port at the rear of the device and 
the other end of the cable to your network port.
3. Power On the Device
The Power On button is located on the left-side of the device.
Power Management
Power On/Off Button and Energy Saver Button
The Power On/Off button (located on the left hand side of the device) and the Energy Saver button 
(located on the control panel on the top right) control the application of standby operating power to 
each of the system modules and initiates the sequences required to bring the device to an operational 
state. If the Power On/Off button is pressed when the device is operational, the following can be 
initiated:
•Energy Saver - ends the current session and keeps the device running on low power. When in 
Energy Saver Mode, press any key or touch the screen to wake the device up.
•Quick Restart - the system powers down followed by an automatically initiated Power On 
sequence. Any jobs in progress will be lost. Quick Restart may be helpful if experiencing problems 
with the operation of the device.
•Power Down - the system ends the current session and powers itself off in an orderly manner.
Power On
At the Device:
1. Ensure that your device is connected to a suitable power supply and that the power cord is fully 
plugged in to the electrical outlet of the device.
2. Press the  button. The entire powering on process (to power on all installed 
options) takes less than three minutes.
Power Down
At the Device:
1. Press the  button, the Power Down Options screen displays.
2. Touch [Power Down].
3. The Power Down Confirmation screen displays.
Note:If the are any jobs in the queue, confirming power down will result in the deletion of any 
currently in the queue.
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System Administrator Guide17
4. Touch [Confirm] to confirm the selection.
The device will begin a controlled power down sequence. It remains on for approximately 45 
seconds before switching off.
Energy Saver Options
The device is designed to be energy efficient and automatically reduces its power consumption after 
periods of inactivity. The System Administrator can set up Energy Saver options. For details, refer to 
Energy Saver on page 47.
At the Device:
1. Press the  button on the control panel. The Power Down Options screen displays.
2. Touch [Energy Saver]. The device will immediately enter Low Power Mode.
3. To re-activate the device when in this mode, touch a button on the control panel or touch screen.
Quick Restart
At the Device:
1. Press the  button on the control panel. The Power Down Options screen displays.
2. Touch [Quick Restart].
3. The Power Down Confirmation screen displays.
Note:Any jobs in progress will be lost.
4. Touch [Confirm] to confirm the selection. The device will restart.
Installation Wizard
If this is the first time the device has been powered on, the Installation Wizard will run. If this screen 
does not appear, proceed to Configure Network Connectivity Protocols with Internet Services on 
page 25. 
The install wizard will prompt you with questions to help with the configuring of your device.
1. When the device is powered on the Language Selection screen displays, select the preferred 
language and touch [OK] to begin.
2. The Welcome screen displays, this will guide you through the short series of steps required to 
setup your device. Touch [Next].
3. The Activation Code screen displays, using the on-screen keyboard enter the Activation Code 
supplied with the device. Touch [Next].
4. The Customer Support Telephone Numbers screen displays, verify that the Customer Support 
Telephone Number and Supplies Telephone Number are correct. If either number are incorrect 
or missing, touch the appropriate type-in region and enter the correct number using the keypad. 
To u c h  [Next].
5. The Date Settings screen displays, select one of the following for Date Format:
•MM/DD/YY (default)
•DD/MM/YY
• YY/MM/DD
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System Administrator Guide 18
a. Using the left and right arrow buttons select the required date settings for Month, Day and 
Ye a r.
b. Touch [Next].
6. The Time Settings screen displays; 
a. For Time Format, select either [12 Hour Format] or [24 Hour Format].
b. Touch the type-in region for [Hours] and [Minutes] and enter the current hour and minute.
c. Touch either [AM] or [PM] if a 12 Hour format was chosen earlier.
d. Touch [Next].
7. The Time zone tab displays, use the drop-down menu to select the correct time zone for your 
device locale. Touch [Next].
8. The Setup Complete screen displays, touch [Finish] to restart the device for the changes to take 
effect.
Print a Configuration Report
A Configuration Report is a summary report of the system data for example, device configuration, 
serial number, software version and network data.
A Configuration Report will automatically print when the device is powered off, then on, during Power 
Cable and Ethernet Cable installation. The Configuration Report will list the device settings. If 
necessary, perform the following steps:
1. Press the  button on the device. 
2. Touch the [Machine Information] tab.
3. Touch [Print Reports]. 
4. Touch [Print Report].
5. Touch [Close].
If you want to disable automatic printing of a Configuration Report at Startup, refer to To Prevent the 
Configuration Report to Print at Power On on page 30.
Access Tools Pathway as a System Administrator
Your device is designed to enable the device and customize feature default settings to meet your 
requirements. Most of the features will require you to access the Tools pathway. The Tools pathway will 
require you to log in to the device as the Key Operator or System Administrator.
Administrator access is required to change settings for:
• Device Settings
•Service Settings
•Network Settings
• Accounting Settings
• Security Settings
•Troubleshooting
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System Administrator Guide19
To access the Tools pathway, you must log in as a System Administrator as follows:
1. At the device, press the  button on the Control Panel.
2. The Authentication Login Required screen displays. Touch [Keyboard].
3. The Authenticated Required - Step 1 of 2 screen displays, enter the Administrator’s username 
[admin] using the on-screen keyboard, touch [Next].
4. The Authenticated Required - Step 2 of 2 screen displays, enter the Administrator’s password 
[1111] using the on-screen keyboard, touch [Done].
5. Press the  button.
6. The Pathway Options screen display, touch the [Tools] tab for Tools pathway.
Ethernet Configuration
Ethernet Port
The Ethernet Interface is set to auto-detect the speed of your network. The device supports the 
following selectable speeds:
•Auto 
•10Mbps Half-Duplex
• 10Mbps Full-Duplex
• 100 Mbps Half-Duplex
• 100 Mbps Full-Duplex
• 1000 Mbps (1 Gbps) Half-Duplex
• 1000 Mbps (1 Gbps) Full-Duplex
Note:If your network has hubs that have Auto-Sensing enabled and the device Ethernet speed is 
set to Auto, it is possible that the hub will not arbitrate to the correct speed. 
Setting the Ethernet Speed at the Device
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Network Settings].
2. Touch [Ethernet Physical Media].
3. Select the required Ethernet Physical Media speed to match the speed set on your hub or switch.
4. Touch [Save].
5. Press the  button.
6. Touch [Logout] to exit the Tools Pathway.
Enable TCP/IP and HTTP at the Device
Look at the Configuration Report, verify whether the addressing shown under TCP/IP Settings will 
enable this device to communicate over your network. Also, verify that HTTP is enabled under HTTP 
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System Administrator Guide 20
Settings, to enable the use of the device web user interface for network and options configuration. If 
necessary, reset TCP/IP Addressing (including DHCP and DNS settings) and enable HTTP as follows:
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Network Settings].
2. Touch the [Network Setup] button, 
3. Touch [TCP IP].
4. From the TC P / I P screen, touch [HTTP/IPP Enablement].
a. For Protocol touch [Enable].
b. Touch [Save], to return to the TCP/IP screen.
5. Touch [TCP/IP Settings].
6. Configure TCP/IP settings, including DHCP (Dynamic Addressing) and DNS, touch [Save], touch 
the [Close] button to return to the Network Setting screen.
Note:This device supports IPv6 Addressing, with an automatically-built Link Local Address for 
broadcasting to routers that can supply the network-layer configuration parameters. See 
Configure Network Connectivity Protocols with Internet Services on page 25. 
Quick Setup
When your device is configured with an IP Address and HTTP is enabled, you can configure network 
information from your web browser via Internet Services. Enter the IP Address of the device in your web 
browser to access Internet Services. For further information, refer to Internet Services on page 21.
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