Xerox WorkCentre 5638 User Manual

							MAXIMISE YOUR PRODUCTIVITY...
...by taking advantage of all the capabilities of your device. An 
Interactive User Guide CD is supplied with your product. The 
CD provides animated tutorials and interactive screens. When 
installed on your network it will always be available to 
everyone, or load it on your hard drive for easy access.
WorkCentre® 
5632/5638/5645/5655/5665/5675/5687
Quick Use Guide
604P19210C
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							Prepared by:
Xerox
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ENGLAND
©2008 Xerox Corporation. All rights reserved.
Xerox
® and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and/
or other countries.
Product names and trademarks of other companies are hereby acknowledged.
Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions.
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							Quick Use GuidePage i
Contents
Welcome ......................................................................................... 1
Additional Resources ................................................................................ 1
Features ...................................................................................................... 2
Safety and Legal ........................................................................................ 4
Product Overview .......................................................................... 5
WorkCentre Overview ................................................................................ 5
WorkCentre Options .................................................................................. 5
Finishing Devices ...................................................................................... 8
Getting Started ............................................................................. 11
Control Panel Overview ........................................................................... 11
Power On or Off ....................................................................................... 12
Loading Paper .......................................................................................... 13
Making Copies .......................................................................................... 14
Copying an ID Card .................................................................................. 15
Saving for Reprint .................................................................................... 16
Reprinting Saved Jobs ............................................................................ 17
Sending an Embedded Fax ..................................................................... 18
Sending a Server Fax .............................................................................. 19
Sending an Internet Fax .......................................................................... 20
Scanning a Document to a File ............................................................... 21
Sending an E-mail .................................................................................... 22
Printing from a PC.................................................................................... 23
Sending a LAN Fax .................................................................................. 24
Printing with Internet Services ............................................................... 25
Logging On / Logging Off........................................................................ 26
Customising your Machine ..................................................................... 27
Further Assistance .................................................................................. 28
Maintenance ................................................................................. 29
Consumables ........................................................................................... 29
Cleaning the Machine .............................................................................. 30
Further Assistance .................................................................................. 31
Troubleshooting .......................................................................... 33
Fault Clearance ........................................................................................ 33
Xerox Welcome and Support Centre ...................................................... 34
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							Page ii Quick Use Guide 
Table of Contents
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							Quick Use GuidePage 1
Welcome
Introduction
Welcome to your new Xerox machine.
This Quick Use Guide provides you with an overview of the features and options that may be 
available on your machine. 
For additional assistance at the machine press the Help button. If your machine is connected 
to the network, use the CentreWare Help system or click on the Help button in the Print Driver.
NOTE: The appearance of the Touch Screens may differ slightly on other configurations. 
However, feature descriptions and functionality as described remain the same.
Additional Resources
System Administration CD (CD1)
Contained in the CD Pack delivered with your machine, the System Administration CD (CD1) 
offers detailed information on configuring your machine for network printing and instructions 
on installing any of the optional features. 
The System Administration CD (CD1) is intended for System/Machine Administrators.
Interactive User Guide CD (CD2)
For detailed information on any of the features or functions available on your machine, please 
refer to the Interactive User Guide CD (CD2), contained in the CD Pack delivered with your 
machine.
The Interactive User Guide CD is intended for all users, including Machine Administrators. It 
contains comprehensive information about your new product including interactive ’how-to’s 
and tutorials. To ensure maximum productivity is gained from your machine, please copy the 
programme contained on the CD onto your network so that all users have access.
Utilities CD (CD3)
Contained in the CD Pack, the Utilities CD (CD3) contains a utility for upgrading to new 
versions of software on the machine.
NOTE: This CD is not required during installation.
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							Page 2 Quick Use Guide 
Welcome
Features 
Overview of Features at the Machine
Using the powerful features available on your machine you can: 
Scan Once and Print Many
When making copies your machine only has to scan a document once regardless of the 
number of copies needed. This reduces the risk of jams and damage to originals.
Perform Different Tasks Simultaneously
Your machine performs different tasks simultaneously. A job can be added to the job queue 
by scanning it, even while the machine is printing another job. 
Make Copies Look Like Originals
Your machine allows the reproduction of high quality images, especially photographs, 
graphics, text, or a combination. Compare your output to that from other copiers and see the 
difference.
Customise Image Size and Placement
You can manipulate the appearance of the image on the output stock.
- Shift the image to create margins for binding.
- Automatically reduce, enlarge, or centre your images.
- Print multiple reduced images on a single page.
Use Digital Features to Simplify your Work Process
Use the Build Job feature to divide a copy or embedded fax job into different segments and 
apply different settings to each of the segments. This allows you to: 
- Combine originals from the document glass and the document handler into a single job.
- Create a single job, using different programming features for each original.
- Feed more than the maximum number of originals through the document handler 
without reprogramming.
Use the Transparency feature to produce transparencies with transparency separators in 
one step.
Use the Booklet Creation feature to automatically reduce or enlarge and sequence the 
images when making booklets.
Use the Covers feature to automatically add covers to your documents.
Use the Mixed Size Originals feature to copy mixed size originals simultaneously. 
Produces copies on uniform size paper or mixed size paper.
Use the Annotation feature to add a comment, page number or date to your copy output.
Be Environmentally Friendly
This product complies with a variety of international standards for environmental protection 
and is compatible with most recycled paper.
Scan Documents to Create Electronic Files (Optional)
This feature allows you to create electronic files from your originals which can be:
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