Xerox WorkCentre 4118pn User Manual

							Xerox WorkCentre 4118 User GuidePage 5-3
Fax (4 in 1 only)
Document Glass:
zEnsure no 
documents are 
loaded in the 
Document 
Feeder when 
using the 
Document Glass.
Leaving the 
Document 
Feeder open 
while scanning 
will affect the 
image quality and 
toner 
consumption.
zOn completion of 
the job, ensure 
the Document 
Feeder is closed.
Select the Fax key
¾Raise the Document Feeder and 
position the original face down on 
the Document Glass.
Align with the registration arrow in 
the rear left corner.
¾Lower the Document Feeder.
2
¾Press the [Fax] key to activate 
Fax mode.
The Fax key remains illuminated 
when selected.Fax Key
Downloaded From ManualsPrinter.com Manuals 
						

							Page 5-4 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Select the Fax Features
zFor more 
information about 
the available Fax 
features, refer to 
“Basic Fax 
Features” on 
page 5-8, and 
“Special Fax 
Features” on 
page 5-10.
Enter the Fax Number
zThere are several 
methods 
available for 
entering the 
remote fax 
number, for more 
information refer 
to “Dialing 
Methods” on 
page 5-6.
3
¾Press the Fax feature key 
required on the Control Panel.
Basic features available for Fax 
jobs are Lighten/Darken, 1-2 
Sided, Original Type, Color 
Original and Resolution.
)For information about all the 
available Fax features, refer to 
“Basic Fax Features” on page 5-
8, and “Special Fax Features” on 
page 5-10. 
¾
Using the Navigation Keys, select 
the setting required for the 
feature and press [Enter].
Lighten/Darken
Original Type
1-2 Sided
Color 
Original
Resolution
4
¾Use the Numeric Keypad to enter 
the telephone number of the 
remote fax machine.
¾If an incorrect number is entered, 
use the Navigation Keys to select 
the incorrect number and then 
press the correct number.
Pressing the [Clear/Clear All] key 
will delete the entire fax number 
entered.
Numeric Keypad
Clear/Clear All
Downloaded From ManualsPrinter.com Manuals 
						

							Xerox WorkCentre 4118 User GuidePage 5-5
Fax (4 in 1 only)
Press Start
Job Status
5¾Press [Start] to begin the Fax job.
¾If the display shows [Scan 
Another?] and another original 
requires scanning, load the next 
original and select [Yes]. Press 
[Enter].
Continue the procedure until all 
the originals have been scanned.
¾Select [No] when all the originals 
have been scanned, and press 
[Enter].
The Fax is scanned and sent.
Navigation Keys Start
6¾To view the status of a job, press 
the [Job Status] key.
¾A list of current jobs and the job 
details displays.
¾To delete a job, select the 
required job and press [Enter]. 
Select [Cancel Job?] and press 
[Enter]. A confirmation message 
displays, select [1:Yes] and press 
[Enter].
¾Press [Menu/Exit] to exit Job 
Status.Navigation Keys
Job Status
Enter
Downloaded From ManualsPrinter.com Manuals 
						

							Page 5-6 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Dialing Methods
There are several methods which can be used to enter a fax number or a group of fax number. 
The following table identifies and explains all the dialing methods available.
DIALING METHODINSTRUCTIONS
Keypad Dialing
zUse when entering the remote fax 
number using the Numeric Keypad.¾
Load the originals and select the [Fax] key.
¾Use the Numeric Keypad to enter the telephone number of the 
remote fax machine.
¾Press [Start] to send the fax.
Speed Dialing
zUse to access a fax number which 
has previously been stored in the 
machine’s memory.
¾Load the originals and select the [Fax] key.
¾Program the features required for the job.
¾Press [Speed Dial] and enter the Speed Dial number (1-200).
The name displays and the original is scanned into memory 
ready for sending.
¾If the original is loaded on the Document Glass, the display 
asks if you want to send another page. Select [Yes] to add more 
originals, or [No] to begin transmission. Press [Enter].
The fax number stored in the speed dial location will be dialed 
automatically and the fax is sent.
Group Dialing
zUse to access a group of numbers 
which have previously been stored in 
the machine’s memory.¾
Load the originals and select the [Fax] key.
¾Program the features required for the job.
¾Press [Speed Dial] and enter the Group Dial number (1-200).
¾When the required number displays, press [Enter].
The original is scanned into memory.
¾If the original is loaded on the Document Glass, the display 
asks if you want to send another page. Select [Yes] to add more 
originals, or [No] to begin transmission. Press [Enter].
The machine automatically sends the fax to each of the 
numbers in the Group.
Downloaded From ManualsPrinter.com Manuals 
						

							Xerox WorkCentre 4118 User GuidePage 5-7
Fax (4 in 1 only)
Manual group dialing
zUse to manually program a broadcast 
send to multiple destinations.
¾Load the originals and select [Fax].
¾Press [Manual Group].
The display requests a destination fax number.
¾Enter the first fax number and press [Enter].
¾’Another No.?’ displays. Select [Yes] to add another number 
and press [Enter].
¾Repeat the procedure until all numbers have been entered. 
Then select [No] and press [Enter].
The originals are scanned and faxed to the destinations 
entered.
Manual Dialing
zUse to dial the fax number with the 
telephone line open.¾
Load the originals and select [Fax].
¾Press [Manual Dial]. 
The dial tone is audible and the LCD displays ’Phone’.
¾Dial the fax number. When the fax tone is heard, press [Start] to 
begin faxing.
Redial
zNumbers which have already been 
entered recently can be quickly 
accessed using the Redial function.
¾Load the originals and select [Fax].
¾Press [Pause/Redial].
The last number is automatically dialled and the originals are 
scanned and faxed.
¾Load the originals and select [Fax].
¾Press [Pause/Redial] for approximately 2 seconds.
The Redial Memory in the machine retains the last 10 numbers 
dialled. 
¾Using the Navigation Keys, select the number required and 
press [Enter].
¾Press [Start] to dial the number. The fax is automatically 
scanned and sent.
Downloaded From ManualsPrinter.com Manuals 
						

							Page 5-8 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Basic Fax Features
There are five basic Fax features available. These features can be selected using the feature 
keys located on the Control Panel.
Feature Description
FEATUREOPTIONSINSTRUCTIONS
Lighten/Darken
zUse to adjust the 
contrast for a 
document 
containing faint 
or dark images.
5 Contrast Settings¾Press [Fax].
¾Press [Lighten/Darken].
¾Using the Navigation Keys select a contrast 
setting.
Each time the key is pressed the selection block 
on the display moves to the left or right. As the 
selection block moves to the right the contrast 
becomes darker.
¾Press [Enter] to save the selection.
Original Type
zUse to select the 
type of 
document being 
scanned.
TextUse for documents 
containing mostly text.¾Press [Fax].
¾Press [Original Type].
¾Using the Navigation Keys, select the option 
required and press [Enter].MixedUse for documents with 
mixed text and graphics.
PhotoUse for photographs.
Original Type
2 Sided
Color Original
Resolution
Lighten / Darken
Downloaded From ManualsPrinter.com Manuals 
						

							Xerox WorkCentre 4118 User GuidePage 5-9
Fax (4 in 1 only)
Color Original
zUse to scan and 
send a color 
original.
OnUse to scan a color 
original and send to the 
remote fax.
zThe remote fax must have 
the capability to receive a 
color fax to use this 
feature.¾
Press [Fax].
¾Press [Color Original].
¾Using the Navigation Keys, select the [On] and 
press [Enter].
Resolution
zUse to increase 
sharpness and 
clarity.
StandardUse for documents with 
normal sized characters.¾Press [Fax].
¾Press [Resolution].
¾Using the Navigation Keys, select the option 
required and press [Enter].FineUse for documents 
containing small 
characters or thin lines. 
Also used when sending a 
color fax.
Super FineUse for documents 
containing extremely fine 
detail. This is available 
only if the remote 
machine also supports 
Super Fine resolution.
Downloaded From ManualsPrinter.com Manuals 
						

							Page 5-10 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Special Fax Features
The special Fax features available can be accessed by pressing the Menu/Exit key and then 
selecting Fax Features on the display.
Feature Description
FEATUREOPTIONSINSTRUCTIONS
Toll Save
zUse to set a low 
rate period for 
sending faxes.
OffUse to de-activate the 
feature.¾Press [Menu/Exit].
¾Using the Navigation keys select [Fax Features] 
and press [Enter].
¾Select [Toll Save] and press [Enter].
¾Select [On] and press [Enter].
¾Select [Start Time] and enter a date and time to 
start the To l l  S a v e period. Press [Enter].
¾Select [End Time] and enter a date and time to 
end the Toll Save period. Press [Enter].
OnUse to enable the feature.
Enter
Navigation Keys
Menu/Exit
Downloaded From ManualsPrinter.com Manuals 
						

							Xerox WorkCentre 4118 User GuidePage 5-11
Fax (4 in 1 only)
Memory Fax
zUse to send a 
fax from 
memory.
No.Used to enter the fax 
phone number for the 
remote machine.¾Press [Menu/Exit].
¾Using the Navigation Keys select [Fax Features] 
and press [Enter].
¾Select [Memory Fax] and press [Enter].
¾Enter the fax number for the remote machine. 
Press [Enter].
¾Another No? displays, if required enter another 
number and press [Enter].
¾When all the numbers have been entered the 
originals are scanned and stored in memory. The 
fax is then sent from memory.
Delay Fax
zUse to set a 
specific time for 
sending your 
fax.
zWhen the 
machine has 
more than one 
fax stored in 
memory, the 
status message 
Delayed Fax is 
displayed.
¾Press [Menu/Exit].
¾Using the Navigation Keys select [Fax Features] 
and press [Enter].
¾Select [Delay Fax] and press [Enter].
¾Enter the fax number using the Numeric Keypad 
or Speed Dial, and press [Enter]. Enter another 
number if required. When all numbers have been 
entered select [No] and press [Enter].
¾Enter a name for the job and press [Enter].
¾The displays shows the current time, enter a time 
for the delay fax and press [Enter].
If you set a time earlier than the current time, the 
job will be sent at that time the following day.
The originals are scanned into memory ready for 
sending.
Downloaded From ManualsPrinter.com Manuals 
						

							Page 5-12 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Priority Fax
zUse this option 
to send your fax 
ahead of 
reserved 
operations.
¾Press [Menu/Exit].
¾Using the Navigation Keys select [Fax Features] 
and press [Enter].
¾Select [Priority Fax] and press [Enter].
¾Enter the fax number using the Numeric Keypad 
or Speed Dial, and press [Enter]. Enter another 
number if required. When all numbers have been 
entered select [No] and press [Enter].
¾Enter a name for the job and press [Enter].
The originals are scanned into memory ready for 
sending.
Polling
zPolling is used 
to retrieve 
documents from 
remote fax 
machines. 
Remote fax 
machines can 
also poll your 
machine.
TX PollUse to store a document 
on the machine ready to 
be polled by a remote fax 
machine.¾Press [Menu/Exit].
¾Using the Navigation Keys select [Fax Features] 
and press [Enter].
¾Select [Polling] and press [Enter].
¾Select [TX Poll] and press [Enter].
¾Enter a 4 digit Poll Code and press [Enter].
¾To store the originals in the Bulletin Board select 
[On]. If the Bulletin Board is not required, select 
[Off].
¾Press [Start]. The originals are scanned into 
memory ready to be polled.
Downloaded From ManualsPrinter.com Manuals