Xerox Phaser 7400DN User Manual

							
Setting Up the Network
Phaser® 7400 Color Printer 2-3
Setting Up the Network
This section includes:
■Choosing a Connection Method  on page 2-3
■Connecting via Ethernet (Recommended) on page 2-3
■Connecting via USB  on page 2-4
Choosing a Connection Method
Connect the printer to the network via Ethernet  or USB. Hardware and cabling requirements 
vary for the different connection methods. Cab ling and hardware are generally not included 
with your printer and must be purchased separately.
Connecting via Ethernet (Recommended)
Ethernet can be used for one or more computers. It supports many printers and systems on an 
Ethernet network. An Ethernet connection is  recommended because it is faster than a USB 
connection. It also allows  you direct access to CentreWa re Internet Services (IS). 
CentreWare IS provides a simple interface that  enables you to manage, configure, and monitor 
networked printers from your desktop using an embedded web server. For complete 
information about Cent reWare IS, click the Help button in CentreWare IS to go to the 
CentreWare IS Online Help .
Network Connection
Depending on your particular setup, the follo wing hardware and cabling is required for 
Ethernet.
■If you are connecting to one computer, an Et hernet RJ-45 crossover cable is required. 
■If you are connecting to one or more computers with a hub, an Ethernet hub and two 
twisted-pair (category 5/RJ-45) cables are required. 
■If you are connecting to one or more computers using a cable or DSL router, a cable or 
DSL router and two or more twisted-pair (category 5/RJ-45) cables are required. (One 
cable for each device.)
■If you are connecting to one or more computer s with a hub, connect the computer to the 
hub with one cable, and then co nnect the printer to the hub with the second cable. Connect 
to any port on the hub except the uplink port.
TCP/IP and EtherTalk are the most common protocols used with Ethernet. To print using a 
TCP/IP protocol, each computer and pr inter requires a unique IP address. 
See also:  Configuring the Network Address  on page 2-5
Installing the Printer Drivers  on page 2-9
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Setting Up the Network
Phaser® 7400 Color Printer 2-4
Standalone (Cable or DSL) Network Connection
See also: 
Knowledge Base at  www.xerox.com/office/7400support
Connecting via USB
If you are connecting to one computer, a USB conn ection offers fast data speeds. However, a 
USB connection is not as fast as an Ethernet  connection. To use USB, PC users must have 
Microsoft Windows 98 SE, Windows Me, Windows XP, or Windows 2000. Macintosh users 
must use Mac OS 9.x and higher. 
USB Connection
A USB connection requires a standard A/B USB cab le. This cable is not included with your 
printer and must be purchased separately. Verify  that you are using the correct USB cable for 
your connection.
1. Connect one end of the USB cable  to the printer and turn it on.
2. Connect the other end of the USB cable to the computer.
See also:  Installing the Printer Drivers  on page 2-9
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Configuring the Network Address
Phaser® 7400 Color Printer 2-5
Configuring the Network Address
This section includes:
■TCP/IP and IP Addresses  on page 2-5
■Automatically Setting the Printer’s IP Address (Windows Only)  on page 2-5
■Dynamic Methods of Setting the Printer’s IP Address on page 2-6
■Manually Setting the Printer’s IP Address  on page 2-8
TCP/IP and IP Addresses
If your computer is on a large network, contac t your network administrator for the appropriate 
TCP/IP addresses and additiona l configuration information. 
If you are creating your own small Local Area Ne twork or connecting the printer directly to 
your computer using Ethernet, follow the proc edure for automatically setting the printer’s 
Internet Protocol (IP) address. 
PCs and printers primarily use TCP/IP protocol s to communicate over an Ethernet network. 
With TCP/IP protocols, each printer and computer must have a unique IP address. It is 
important that the addresses are similar, but no t the same; only the last digit needs to be 
different. For example, your printer can have the address 192.168.1.2 while your computer has 
the address 192.168.1.3. Another device can have the address 192.168.1.4.
Generally, Macintosh computers use either TCP/IP or the EtherTalk protocol to talk to a 
networked printer. For Mac OS X systems, TC P/IP is preferred. Unlike TCP/IP, however, 
EtherTalk does not require printers or computers to have IP addresses.
Many networks have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server 
automatically programs an IP address into ev ery PC and printer on the network that is 
configured to use DHCP. A DHCP server is built  into most cable and DSL routers. If you use a 
cable or DSL router, see your router’s documentation for information on IP addressing.
See also: 
Knowledge Base at  www.xerox.com/office/7400support
Automatically Setting the Printer’s IP Address (Windows Only)
If the printer is connected to a small establis hed TCP/IP network without a DHCP server, use 
the installer on the  Software and Documentation CD-ROM  to detect or assign an IP address to 
your printer. For further instructions, insert the  Software and Documentation CD-ROM into 
your computer’s CD-ROM drive. After the  Installer launches, follow the prompts for 
installation. 
Note: For the automatic Installer to function, the pr inter must be connected to an established 
TCP/IP network.
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Configuring the Network Address
Phaser® 7400 Color Printer 2-6
Dynamic Methods of Setting the Printer’s IP Address
Set the printer’s IP address using any of the fo llowing methods. DHCP is enabled by default on 
all Phaser printers.
■DHCP
■CentreWare IS
■AutoIP
Enabling DHCP on the Printer
Verify that the printer DHCP protocol is en abled by setting the control panel or by using 
CentreWare IS. DHCP is enabled by default on all Phaser printers.
Note: To determine the printer’s IP address, select  Printer Identification on the control 
panel.
See also: 
Control Panel Features  on page 1-8
Changing or Modifying the IP Address Using CentreWare IS
CentreWare IS provides a simple interface that  enables you to manage, configure, and monitor 
networked printers from your desktop using an embedded web server. For complete 
information about Cent reWare IS, click the Help button in CentreWare IS to go to the 
CentreWare IS Online Help .
After setting the printer’s IP address, you ca n modify TCP/IP settings using CentreWare IS. 
1. Launch your web browser.
2. Enter the printer’s IP address in the browser’s  Address field (http://xxx.xxx.xxx.xxx). 
3. Click  Properties . 
4. Select the  Protocols folder on the left sidebar. 
5. Select  TCP/IP .
6. Enter or modify the se ttings, and then click Save Changes at the bottom of the page.
Information Required for Manual IP Addressing
Information Comments
Internet Protocol (IP) addr ess of the printer Format is  xxx.xxx.xxx.xxx, where xxx represents 
a decimal number from 0–255.
Network Mask If you are unsure, leave this blank; the printer  chooses an appropriate mask.
Default Router/Gateway address Router address is required to communicate with  the host device from anywhere other than the 
local network segment. 
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Configuring the Network Address
Phaser® 7400 Color Printer 2-7
Using Host Names with the Domain Name Service (DNS)
The printer supports DNS through an embedded DNS resolver. The DNS resolver protocol 
communicates with one or more DNS servers to  resolve the IP address for a given host name 
or the host name for a given IP address. 
To use an IP host name for the printer, the sy stem administrator must configure one or more 
DNS servers and a local DNS domain name space database. To set up the printer for DNS, 
supply a maximum of two DNS name server IP addresses.
Dynamic Domain Name Service (DDNS)
The printer supports Dynamic DNS through DHCP. You must have DHCP enabled on the 
printer for DDNS to function. Your network’s DHCP server must also support Dynamic DNS 
updates through option 12 or option 81 support. See your network administrator for details.
1. Launch your web browser.
2. Enter the printer’s IP address in the browser’s  Address field (http://xxx.xxx.xxx.xxx). 
3. Select  Properties . 
4. Select the  Protocols folder on the left sidebar.
5. Select  TCP/IP .
6. In the BOOTP/DHCP Settings section, set the  BOOTP/DHCP option to ON.
7. To enable DDNS, enter the followi ng DDNS/WINS settings information:
■DDNS: Set to ON.
■Release Host Name:  Set to NO.
■DDNS/WINS Name:  Use the default name provided by Xerox or enter another name.
■Primary WINS Server  (optional)
■Secondary WINS Server  (optional)
8. Click  Save Changes  when you are finished  entering the settings.
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Configuring the Network Address
Phaser® 7400 Color Printer 2-8
Manually Setting the Printer’s IP Address
Note:Verify that your computer has a properly configured IP address for your network. 
Contact your network administ rator for more information.
If you are on a network without a DNS server , or in an environment where the network 
administrator assigns printer IP addresses, yo u can use this method to manually set the IP 
address. Manually setting the IP address override s DHCP and AutoIP. Alternatively, if you are 
in a small office with a single PC and use  a dialup modem connection, you can manually set 
the IP address.
1. On the control panel, select  Printer Setup, and then press the  OK button.
2. Select  Connection Setup , and then press the OK button.
3. Select  Network Setup , and then press the  OK button.
4. Select  TCP/IP Setup , and then press the  OK button.
5. Select  DHCP/BOOTP , and then press the  OK button to select  Off.
6. Select  TCP/IP Address , and then press the  OK button.
7. Enter the printer’s IP address, and then press the  OK button.
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Installing the Printer Drivers
Phaser® 7400 Color Printer 2-9
Installing the Printer Drivers
This section includes:
■Available Drivers  on page 2-9
■Windows 98 SE or Later and Windows 2000 or Later  on page 2-10
■Macintosh OS 9.x on page 2-10
■Macintosh OS X, Version 10.2 and Higher  on page 2-11
Available Drivers
To access special printing options, use a Xerox printer driver.
Xerox provides drivers for a variety of page description languages and operating systems. The 
following printer drivers are available:
* Go to www.xerox.com/office/drivers
 for the latest printer drivers.
Printer Driver Source* Description
Windows PostScript Driver CD-ROM and 
WebThe PostScript driver is recommended to take 
full advantage of your systems custom 
features and genuine 
Adobe® PostScript®. 
(Default printer driver)
PCL Driver Web only The Printer Command Language driver can 
be used for applications requiring PCL.
Note:For Windows 2000 and Windows XP 
only.
Xerox Walk-Up Printing Driver 
(Windows) Web only This driver enables printing from a PC to any 
Xerox PostScript-enabled printer. This is 
especially helpful for mobile professionals 
who travel to multiple locations and need to 
print to different printers.
Macintosh OS 9.x Driver CD-ROM and 
WebThis driver enables printing from a Mac OS 
9.x operating system.
Mac OS X (version 10.2 and 
higher) Driver CD-ROM and 
WebThis driver enables printing from a Mac OS X 
(version 10.2 and higher) operating system. 
UNIX Driver Web only This driver enables printing from a UNIX 
operating system.
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Installing the Printer Drivers
Phaser® 7400 Color Printer 2-10
Windows 98 SE or Later and Windows 2000 or Later
To install the printer driver from the  Software and Documentation CD-ROM :
1. Insert the CD-ROM into the computer’s CD-R OM drive. If the installer does not launch, 
do the following:
a. Click  Start, and then click  Run.
b. In the  Run window, type:  :\INSTALL.EXE .
2. Select your desired language from the list.
3. Select  Install Printer Driver .
4. Select the installation method you want to use,  and then follow the onscreen instructions.
See also:  Advanced Features Guide  at www.xerox.com/office/7400support
Knowledge Base at  www.xerox.com/office/7400support
Macintosh OS 9.x
USB
A USB-connected printer does not display in th e Chooser. To create a desktop USB printer:
1. Insert the  Software and Documentation CD-ROM  into the CD-ROM drive.
2. Use the  Desktop Printer Utility  to create a desktop USB printer. The utility is located in 
the  PhaserTools  folder that is created duri ng the software installation.
See also:  Advanced Features Guide  at www.xerox.com/office/7400support
Knowledge Base at  www.xerox.com/office/7400support
EtherTalk
Note:If you use EtherTalk, Macintosh computers do not require IP addresses. 
Follow these steps to install the printer driver:
1. Open the  AppleTalk Control Panel .
2. Verify that the  Ethernet port is the selected network port.
3. Double-click the installer on the  Software and Documentation CD-ROM  to install the 
printer driver.
4. Open the  Chooser, and then click the  LaserWriter driver.
5. From the right column of the  Chooser, select the printer, and then click  Create to create 
the desktop printer.
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Installing the Printer Drivers
Phaser® 7400 Color Printer 2-11
Macintosh OS X, Version 10.2 and Higher
To install the printer driver from the  Software and Documentation CD-ROM :
1. Insert the CD-ROM into the CD-ROM drive. 
2. Open the  Print Center  utility. 
Note: In Macintosh OS X version 10.3 or higher, the utility is called  Printer Setup 
Utility . To locate utilities on the Macintosh hard drive, open the  Applications folder, and 
then open the  Utilities folder. 
3. Click the  Add icon in the Printer List  window, and then select  Bonjour from the drop-
down menu.
4. Select the printer in the window.
5. Select  Xerox from the list of manufacturers  in the lower drop-down menu.
6. Select the appropriate printer mode l from the list of available devices.
7. Click the  Add button.
See also:  Advanced Features Guide  at www.xerox.com/office/7400support
Knowledge Base at  www.xerox.com/office/7400support
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Phaser® 7400 Color Printer3-1
This chapter includes:
■Overview of Basic Steps 
on page 3-2
■Supported Paper and Media  on page 3-3
■Loading Paper on page 3-8
■Selecting Printing Options  on page 3-24
■Printing on Both Sides of the Paper  on page 3-29
■Printing on Specialty Media on page 3-32
■Choosing Output Options on page 3-50
See also:  Using paper trays video tutorials at  www.xerox.com/office/7400support
Printing Basics
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