Xerox Phaser 4600N User Manual

							Xerox Phaser 4600/4620
User Guide51
4USB Flash Memory
USB memory devices are available with a variety of memory capacities to give you more room for 
storing documents. For information about setting up and enabling the USB Port, refer to the System 
Administrator Guide.
•Inserting the USB Memory Device on page 52
•Printing from USB Memory Device on page 53
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User Guide 52
Inserting the USB Memory Device
Your machine supports USB memory devices with FAT16/FAT32 and sector size of 512 bytes.
1. Check your USB Memory Device is within specification.
• You must use only an authorized USB memory device 
with an A plug type connector.
• Use only an USB memory device with metal-shielded 
connector.
2. Insert the USB memory device into the USB memory port on 
your machine.
• Do not remove the USB memory device while it is in use. 
• If your USB memory device has certain features, such as 
security settings and password settings, your machine 
may not automatically detect it. For details about these 
features, see your USB memory device User Guide.
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User Guide53
Printing from USB Memory Device
You can directly print files stored on a USB memory device. You can print the following supported file 
types: 
•PRN: Only files created by the driver provided with your machine are recommended to print from 
a USB memory device. If you create PRN files using another machine, the printout may be 
different. PRN files can be created by selecting the Print to file check box when you print a 
document. The document will be saved as a PRN file, rather than printed on paper.
•TIFF: TIFF 6.0 Baseline.
•JPEG: JPEG Baseline.
•PDF: PDF 1.7 and below.
•PCL: A PCL file.
•PS: A PostScript file.
•TXT: A text file.
To print a document from a USB memory device:
1. Press the up/down arrows until Print from USB is highlighted 
and press OK. The Print from USB menu displays.
2. Press the up/down arrows to highlight the required folder and 
press OK.
3. Press the up/down arrows until the file you want highlights 
and press OK. 
4. The Quantity menu displays. Press the up/down arrows to 
select the number of copies to be printed or enter the 
number. Press OK.
5. The Print from Tray menu is displayed, press the up/down 
arrows to highlight the required output tray and press OK.
After printing the file, the display asks if you want to print another job.
6. To print another document, press the left/right arrows to highlight Ye s and press OK.
Otherwise, press the left/right arrows to highlight No and press OK. 
7. Press Stop to return to ready mode.
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Xerox Phaser 4600/4620
User Guide 54
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							Xerox Phaser 4600/4620
User Guide55
5Paper and Other Media
In this chapter, you will learn about the different types of stock and stock sizes that can be used on 
your machine, available paper trays and the types of stock and sizes supported by each tray.
•Loading Paper on page 56
•Tray Management and Settings on page 59
•Media Specifications on page 62
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User Guide 56
Loading Paper
Paper Tray 1 (Bypass Tray) and Paper Tray 2 are provided as standard on all configurations. Additional 
paper trays can be purchased as an option. Up to 6 paper trays or up to 4 paper trays and a High 
Capacity Feeder can be installed.
Various media sizes and types can be used in the trays. For more media specifications, refer to Media 
Specifications on page 62.
Preparing Paper for Loading
Before loading paper into the paper trays, fan the edges. This procedure separates any sheets of paper 
that are stuck together and reduces the possibility of paper jams.
Note To avoid unnecessary paper jams and misfeeds do not remove paper from its packaging 
until required.
Paper Tray 1 (Bypass Tray)
Paper Tray 1 (Bypass Tray) is located on the front of your machine. It can be closed when not in use, 
making the product more compact. Use Paper Tray 1 (Bypass Tray) to print transparencies, labels, 
envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently 
loaded in the paper tray.
Acceptable print media is plain paper from 3 x 5" to 8.5 x 14" Legal (76.2 x 127 mm to 216 x 356 mm) 
and weighing between 16 lb and 57 lb (60 g/m² and 216 g/m²). If loading envelopes, remove any curl 
on the envelopes before loading them. Prepare a stack of envelopes for loading by flexing or fanning 
them back and forth, a maximum of 10 envelopes can be loaded.
1. Lower Paper Tray 1 (Bypass Tray), located on the front of the 
machine and unfold the paper support extension.
Note Remove any curl on postcards and labels before 
loading them into Paper Tray 1 (Bypass Tray). 
2. Prepare a stack of paper for loading by flexing or fanning 
them back and forth. Straighten the edges on a level surface.
Note Paper Tray 1 (Bypass Tray) can hold a maximum of 100 
sheets of 20 lb (80 g/m²) bond paper, 20 transparency sheets 
or 10 envelopes. 
3. Load the print material with the print side facing up and against the right edge of the tray.
Note Hold transparencies by the edges and avoid touching the print side.
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User Guide57
4. Adjust the paper guide to the width of the stack of print 
material. Ensure you have not loaded too much print media. 
The stack should be under the Maximum Fill line.
5. After loading paper in the paper tray, set the paper size, type 
and color using the control panel. Press OK to confirm the 
settings or Stop to change the settings. 
For instructions, refer to Tray Paper Settings on page 61.
6. When printing from your PC, ensure you select the Paper 
button to specify the correct paper size, color and type. Not 
confirming the paper details may result in printing delays.
If the paper does not feed well while printing, push the paper in manually until it starts feeding 
automatically.
Paper Tray 2 and Paper Trays 3, 4, 5 and 6 (optional)
Acceptable print media for Paper Tray 2 is plain paper from 3.8 x 5.8" to 8.5 x 14" Legal (98.6 x 148.5 
mm to 216 x 356 mm) and weighing between 16 lb and 43 lb (60 g/m² and 163 g/m²). Acceptable 
print media for Paper Trays 3, 4, 5 and 6 is plain paper from 3.8 x 7" to 8.5 x 14" Legal (98.6 x 177.8 mm 
to 216 x 356 mm) and weighing between 16 lb and 43 lb (60 g/m² and 163 g/m²).
Envelopes can be loaded in Paper Tray 2. If loading envelopes, remove any curl on the envelopes before 
loading them. Prepare a stack of envelopes for loading by flexing or fanning them back and forth, a 
maximum of 50 envelopes can be loaded.
For information about loading the High Capacity Feeder, refer to High Capacity Feeder (optional) on 
page 58.
1. Open the paper tray.
The paper level indicator on the front of the tray shows the 
amount of paper currently left in the tray. When the tray is 
empty, the indicator of the bar is completely lowered.
2. Fan the paper and insert it into the tray. Do not fill above the 
Maximum Fill Line
.
Note Paper Trays 2, 3, 4, 5 and 6 can hold a maximum of 
520 sheets of 20 lb (80 g/m²) bond paper or 50 envelopes in 
Paper Tray 2. 
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User Guide 58
3. Squeeze the rear and side guides and move from the current 
position and into the correct position for the current paper 
size. Make sure the guides click into place.
4. Close the paper tray.
5. After loading paper in the paper tray, set the paper size, type 
and color using the control panel. Press OK to confirm the 
settings or Stop to change the settings. 
For instructions, refer to Tray Paper Settings on page 61.
6. When printing from your PC, ensure you select the Paper 
button to specify the correct paper size, color and type. Not confirming the paper details may 
result in printing delays.
High Capacity Feeder (optional)
The optional High Capacity Feeder can hold up to 2000 sheets and is intended to be the primary 
feeder for the most commonly used media. Acceptable print media is plain paper from A4/Letter to 
Legal size (210 x 298 mm / 215 x 279 mm to 216 x 356 mm) and weighing between 16 lb and 43 lb 
(60 g/m² and 163 g/m²). 
1. Opening the tray door automatically lowers an elevator in 
the base of the tray.
2. Squeeze the guide and move from the current position into 
the correct position for the paper being loaded. Make sure 
the guide clicks into place.
3. Place the media in the tray. 
Paper must not be loaded above the Maximum Fill line.
Note The High Capacity Feeder can hold a maximum of 
2000 sheets of 20 lb (80 g/m²) bond paper.
4. Close the tray door. When the door is closed the elevator rises 
to feed the media.
5. After loading paper in the paper tray, set the paper size, type and color using the control panel. 
Press OK to confirm the settings or Stop to change the settings. 
For instructions, refer to Tray Paper Settings on page 61.
6. When printing from your PC, ensure you select the Paper button to specify the correct paper size, 
color and type. Not confirming the paper details may result in printing delays.
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User Guide59
Tray Management and Settings
Tray Management Settings and Tray Paper Settings are used to configure the paper tray settings and 
media.
Tray Management Settings
1. Press the Menu button on the control panel.
2. Press the up/down arrows to highlight the Tray  
Management option. Press OK.
3. The following Tray  M a n a g e m e n t settings are available:
OptionDescriptionSettings
Paper SourceSets the paper tray to be used 
for print jobs. If the paper source 
is set to Auto, the printer 
automatically selects the paper 
source based on the requested 
size.•Auto
•Tray 1 (Bypass)
•Tray 2
•Tray 3
•Tray 4
•Tray 5
•Tray 6
Load Paper TimeoutWhen a tray is opened and 
closed the Tray Information 
screen is displayed asking the 
user to confirm the size and type 
of the paper loaded in the tray. 
This feature enables the 
Administrator to set the length 
of time the Tray  I n fo rm at i o n 
screen is displayed.•None
•1 Min
•3 Min
•5 Min
•10 Min
•1 Hour
•24 Hours
Inch/Metric DefaultsEnables you to set the machine 
to display measurements either 
in millimeters or inches.•Inches
•Millimeters
Paper Size SubstitutionEnables the machine to 
automatically substitute 
common US and metric paper 
sizes when printing.•On
•Off
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Press the up/down arrows to highlight the option required and press OK.
4. Press the up/down arrows to highlight the setting required and press OK to save the selection.
5. Continue customizing the Tray Management settings as required, then press Stop to return to 
ready mode.
Auto Tray SwitchingThis option enables the machine 
to switch between trays if both 
trays have the same size of 
paper and a tray becomes 
empty.
If Auto Tray Switching and 
Tray  S e q u e n c i n g are enabled, 
the Sequence settings 
allow 
the user or administrator to 
specify the next tray to use if 
the current tray runs out of 
media
. For setup instructions, 
refer to the System 
Administrator Guide.
•On
•Off
Tray 1 (Bypass)Use this option to set the Tray  
Mode and Tray  Pro m p t  options. 
Tray  M o d e sets the tray to:
•Static: The paper size and 
type is specified by the user 
when loading the tray.
•Permanent: The paper size 
and type is permanently set 
and cannot be changed by 
the user during paper 
loading. The paper type and 
size requested must be 
loaded.
•Dynamic: The paper size 
and type are dictated by the 
print job being sent. The 
tray is selected using the 
printer driver.
•Bypass: Allows a print job to 
start or continue by 
accepting any paper loaded 
into Tray 1 (Bypass), and 
print on that paper, 
regardless of what the print 
job specifies.
Tray  Pro m p t enables a prompt 
to change the tray settings 
when a tray is opened and 
closed.•Tray Mode
•Tray Prompt
Tra y  2•Tray Mode
•Tray Prompt
Tra y  3•Tray Mode
•Tray Prompt
Tra y  4•Tray Mode
•Tray Prompt
Tra y  5•Tray Mode
•Tray Prompt
Tra y  6•Tray Mode
•Tray Prompt
OptionDescriptionSettings
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