Xerox Phaser 3435DN User Manual

							5.4   
Transparencies• To avoid damaging the printer, use only 
transparencies designed for use in laser printers.
• Transparencies used in the printer must be able 
to withstand 200° C (392° F), the printer’s fusing 
temperature.
• Place them on a flat surface after removing them 
from the printer.
• Do not leave them in the paper tray for long 
periods of time. Dust and dirt may accumulate 
on them, resulting in spotty printing.
• To avoid smudging caused by fingerprints, 
handle them carefully.
• To avoid fading, do not expose printed 
transparencies to prolonged sunlight.
• Ensure that transparencies are not wrinkled, 
curled, or have any torn edges.
Labels• To avoid damaging the printer, use only labels 
designed for use in laser printers.
• When selecting labels, consider the following 
factors:
-  Adhesives: The adhesive material should be 
stable at 200° C (392° F), the printer’s fusing 
temperature.
-  Arrangement: Only use labels with no exposed 
backing between them. Labels can peel off 
sheets that have spaces between the labels, 
causing serious jams.
-  Curl: Prior to printing, labels must lie flat with 
no more than 13 mm (5 inches) of curl in any 
direction.
-  Condition: Do not use labels with wrinkles, 
bubbles, or other indications of separation.
• Make sure that there is no exposed adhesive 
material between labels. Exposed areas can 
cause labels to peel off during printing, which 
can cause paper jams. Exposed adhesive can 
also cause damage to printer components.
• Do not run a sheet of labels through the printer 
more than once. The adhesive backing is 
designed for only a single pass through the 
printer.
• Do not use labels that are separating from the 
backing sheet or are wrinkled, bubbled, or 
otherwise damaged.
Card stock or 
custom-sized 
materials• Do not print on media smaller than 76 mm 
(3 inches) wide or 127 mm (5 inches) long.
• In the software application, set margins at least 
6.4 mm (0.25 inches) away from the edges of 
the material.
Media typeGuidelines
Loading paper
Load the print media you use for the majority of your print jobs in the tray 
1. The tray 1 can hold a maximum of 250 sheets of 20 lb plain paper. 
You can purchase an optional tray (tray 2) and attach it below the 
standard tray to load an additional 250 sheets of paper. For order 
information for an optional tray, see page 7.1.
The paper level indicator on the front of the tray 1 and the optional tray 
2 shows the amount of paper currently left in the tray. When the tray is 
empty, the indicator bar appears at the bottom.Preprinted 
paper• Letterhead must be printed with heat-resistant 
ink that will not melt, vaporize, or release 
hazardous emissions when subjected to the 
printer’s fusing temperature of 205° C (400° F) 
for 0.1 second.
• Letterhead ink must be non-flammable and 
should not adversely affect printer rollers.
• Forms and letterhead should be sealed in a 
moisture-proof wrapping to prevent changes 
during storage.
• Before you load preprinted paper, such as forms 
and letterhead, verify that the ink on the paper is 
dry. During the fusing process, wet ink can come 
off preprinted paper, reducing print quality.
Media typeGuidelines
Full 
Empty
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							5.5   
Using the tray 1 or the optional tray 2
Use the print material you use for the majority of your print jobs in the 
tray 1. The tray 1 can hold a maximum of 250 sheets of 80 g/m2 paper.
You can purchase an optional tray 2 and attach it below the tray 1 to load 
an additional 250 sheets of paper.
To load paper, pull open the tray and load paper with the side to be 
printed on face down.
You can load letterhead paper with the design side face down. The top 
edge of the sheet with the logo should be placed at the front of the tray.
Notes
• If you experience problems with paper feed, place one sheet 
at a time in the multi-purpose tray.
• You can load previously printed paper. The printed side 
should be facing up with an uncurled edge at the front. If you 
experience problems with paper feed, turn the paper around. 
Note that the print quality is not guaranteed.
Changing the size of the paper in the tray 1
To load longer sizes of paper, such as Legal-sized paper, you need to 
adjust the paper guides to extend the paper tray.
1
2
3
4
1paper length guide
2support guide
3guide lock
4paper width guides
1Press and hold the guide lock, and slide the paper length guide to 
locate it in the correct paper size slot.
2After inserting paper into the tray, adjust the support guide so that it 
lightly touches the paper stack.
3Squeeze the paper width guides, as shown and slide them to the 
stack of paper until it lightly touches the side of the stack.
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							5.6   
Notes
• Do not push the paper width guide far enough to cause the 
material to warp. 
• If you do not adjust the paper width guide, it may cause paper 
jams.
Using the multi-purpose tray
The multi-purpose tray can hold special sizes and types of print material, 
such as transparencies, postcards, note cards, and envelopes. It is 
useful for single page printing on letterhead or colored paper. 
To load paper in the multi-purpose tray:
1Open the multi-purpose tray and unfold the multi-purpose tray 
extension, as shown.
2If you are using paper, flex or fan the edge of the paper stack to 
separate the pages before loading.
For transparencies, hold them by the edges and avoid touching the 
print side. Oils from your fingers can cause print quality problems.
3Load the paper with the side to be printed on facing up.
Depending on the media type you are using, keep the following 
loading guidelines:
• Envelopes: Flap side down and with the stamp area on the top left 
side. If you need to do the printing job with a wrinkled envelopes, 
open the rear cover, (see page 5.8.) Push the pressure lever on 
each side down. 
• Transparencies: Print side up and the top with the adhesive strip 
entering the printer first.
• Labels: Print side up and top short edge entering the printer first.
• Preprinted paper: Design side up with the top edge toward the 
printer.
• Card stock: Print side up and the short edge entering the printer 
first.
• Previously printed paper: Previously printed side down with an 
uncurled edge toward the printer.
Note
Make sure that you have not loaded too much print material. 
The print material buckles if you load a stack that is too deep or 
if you push it in too far.
1pressure lever
1
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							5.7   
Caution
When you print on special material like envelopes, labels, 
transparencies, or cards, the output location should be the 
rear cover. Open the rear cover to use it. See page 5.8.
4Squeeze the multi-purpose tray paper width guides and adjust 
them to the width of the paper. Do not force too much, or the paper 
will be bent, which will result in a paper jam or skew.
5When you print a document, set the paper source and type in the 
software application. See the Software Section. 
For information about setting the paper source and type on the 
control panel, see page 2.3.
6After printing, fold the multi-purpose tray extension and close the 
multi-purpose tray.
Tips on using the multi-purpose tray
•  Load only one size of print media at a time in the multi-purpose tray.
•  To prevent paper jams, do not add paper when there is still paper in 
the multi-purpose tray. This also applies to other types of print media.
•  Print media should be loaded face up with the top edge going into the 
multi-purpose tray first and be placed in the center of the tray.
•  Always load only the print media specified in page 5.1 to avoid paper 
jams and print quality problems.
•  Flatten any curl on postcards, envelopes, and labels before loading 
them into the multi-purpose tray.
•  When you print on 76 mm x 127 mm (3 x 5 inches) sized media on 
the multi-purpose tray, open the rear cover for straight paper path to 
avoid paper jams.
•  Make sure to open the rear cover when you print on transparencies. If 
not, they may tear while exiting the printer.
Using manual feed mode
You can manually load a sheet of print material in the multi-purpose tray 
if you select Manual Feeder in the Source option from the Paper tab 
when you change print settings to print a document. See the Software 
Section. Manually loading paper can be helpful when you want to check 
the print quality after each page is printed. 
This loading procedure is almost the same as the procedure for loading 
in the multi-purpose tray, except you load paper sheet-by-sheet in the 
tray, send print data to print the first page, and press OK on the control 
panel to print each following page.
1Load the paper with the side to be printed on facing up. 
2Squeeze the multi-purpose tray paper width guides and adjust 
them to the width of the paper. Do not force too much, or the paper 
will be bent, which will result in a paper jam or skew.
3When you print a document, set the paper source to Manual 
Feeder and select the appropriate paper size and type in the 
software application. See the Software Section. 
4Print a document.
The display shows a message prompting you to load paper and 
press OK.
5Press Stop. 
The printer picks up the print material and prints. After one page is 
printed, the message appears again.
Note
If you do not press the button, after a pause the printer will 
automatically pick the print material.
6Insert the next sheet into the multi-purpose tray and press Stop. 
Repeat this step for every page to be printed.
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							5.8   
Selecting an output location
The printer has two output locations; the rear cover (face up) and the 
output tray (face down). 
The printer sends output to the output tray by default. To use the output 
tray, make sure that the rear cover is closed.
Notes
• If paper coming out of the output tray has problems, such as 
excessive curl, try printing to the rear cover.
• To avoid paper jams, do not open or close the rear cover while 
the printer is printing.
Printing to the output tray (Face down)
The output tray collects paper face down, in the order in which the sheets 
were printed. The tray should be used for most print jobs. 
1
1rear cover
2output tray
2
Printing to the rear cover (Face up)
Using the rear cover, paper comes out of the printer face up.
Printing from the multi-purpose tray to the rear cover provides a straight 
paper path. Using the rear cover might improve the output quality with 
special print media.
To use the rear cover, open it by pulling down.
Caution
The fuser area inside the rear cover of your printer becomes 
very hot when in use. Take care when you access this area.
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							6.1   
6 Basic printing
This chapter explains common printing tasks. 
This chapter includes:
• Printing a document
• Canceling a print job
Printing a document
This printer allows you to print from various Windows, Mac OS 
applications. The exact steps for printing a document may vary 
depending on the application you use. 
For details about printing, see the Software Section.
Canceling a print job
If the print job is waiting in a print queue or print spooler, such as the 
printer group in Windows, delete the job as follows:
1Click the Windows Start button.
2For Windows 2000, select Settings and then Printers.
For Windows XP/2003, select Printers and Faxes.
For Windows Vista, select Control Panel > Hardware and Sound > 
Printers.
3Double-click the Xerox Phaser 3435 PCL 6 or Xerox Phaser 3435 
PS icon.
4From the Document menu, select Cancel (Windows 2000/XP/
2003).
Note
You can access this window simply by double-clicking the 
printer icon at the bottom right corner of the Windows desktop.
You can also cancel the current job by pressing Start/Stop on the control 
panel of your printer.
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							7.1
						

							8.1   
8 Maintenance
This chapter provides information for maintaining your printer and the 
print cartridge, as well as suggestions for high-quality and economical 
printing.
This chapter includes:
• Printing information page
• Cleaning the printer
• Maintaining the print cartridge
• Maintenance parts
Printing information page
From the printer’s control panel, you can print pages that give detailed 
information about the printer. They can be help you maintain your printer.
1Press Menu until Information appears on the bottom line of the 
display and press OK.
2Press the scroll buttons until the information page you want 
appears and press OK.
A page prints out.
Cleaning the printer
During the printing process, paper, toner, and dust particles can 
accumulate inside the printer. This buildup can cause print quality 
problems, such as toner specks or smearing. Your printer has a cleaning 
mode that can correct and prevent these types of problems.
Cleaning the outside of the printer
Clean the cabinet of the printer with a soft, lint-free cloth. You can 
dampen the cloth slightly with water, but be careful not to let any water 
drip onto or into the printer.
Caution
If your machine or its surrounding is contaminated with toner, 
we recommend you to use a cloth or tissue dampened with 
water to clean it. Toner blown into the air by a vacuum cleaner 
maybe harmful.
Caution
Cleaning the cabinet of the printer with cleaning materials 
containing large amounts of alcohol, solvents, or other strong 
substances can discolor or crack the cabinet.
Cleaning the inside of the printer
There are two methods to clean the inside of the printer:
•  Clean the inside manually.
•  Print a cleaning sheet, which can be done from the control panel.
Cleaning the inside of the printer manually
1Turn the printer off and unplug the power cord. Wait for the printer 
to cool down.
2Open the front cover and pull the print cartridge out. Set it on a 
clean flat surface.
Cautions
• To prevent damage to the print cartridge, do not expose it to 
light for more than a few minutes. Cover it with a piece of 
paper, if necessary. 
• Do not touch the green surface underside of the print 
cartridge. Use the handle on the cartridge to avoid touching 
this area.
3With a dry lint-free cloth, wipe away any dust and spilled toner from 
the print cartridge area and the print cartridge cavity.
Caution
While cleaning the inside of the printer, be careful not to touch 
the transfer roller, located underneath the print cartridge. Oil 
from your fingers can cause print scan quality problems.
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							8.2   
4Locate the long strip of glass (LSU) inside the top of the cartridge 
compartment, and gently swab the glass with a cotton swab 
checking to see if dirt turns the cotton black.
5Reinsert the print cartridge and close the front cover.
6Plug in the power cord and turn the printer on.
Printing a cleaning sheet
If you are experiencing blurred, faded, or smeared printouts, you can 
clear the problem by printing a cleaning sheet, provided by your printer. 
You can print:
•  OPC Cleaning sheet: cleans the OPC drum of the print cartridge.
•  Fuser Cleaning sheet: cleans the fuser unit inside the printer. 
This process will produce a page with toner debris, which should be 
discarded.
1Make sure that the printer is turned on with paper loaded in the tray.
2Press Menu until System Setup appears on the bottom line of the 
display and press OK.
3Press the scroll buttons until 
Maintenance appears and press OK.
4When 
Clean Drum appears, press OK.
Or, press the scroll buttons until 
Clean Drum or Clean Fuser 
appears and press OK.
Your printer automatically picks up a sheet of paper from the tray 
and prints out a cleaning sheet with dust or toner particles on it.
Maintaining the print cartridge
Print cartridge storage
To get the most from the print cartridge, keep the following guidelines in 
mind:
•  Do not remove the print cartridge from its package until ready for use.
•  Do not refill the print cartridge. The printer warranty does not cover 
damage caused by using a refilled cartridge.
•  Store print cartridge in the same environment as the printer.
•  To prevent damage to the print cartridge, do not expose it to light for 
more than a few minute.
Expected cartridge life
The print cartridge yield depends on the amount of toner that print jobs 
require. Average yield for a new print cartridge is either 10,000 or 4000 
standard pages in accordance with the ISO/IEC 19752 standard. 
(Average yield for the original print cartridge supplied with the machine 
is 4,000 standard pages.) The actual number may also be different 
depending on the print density of the pages you print on, and the number 
of pages may be affected by operating environment, printing interval, 
media type, and media size. If you print a lot of graphics, you may need 
to change the cartridge more often.
Saving Toner
To save toner, press Toner Save on the control panel. The button 
backlight turns on.
Using this feature extends the life of the print cartridge and reduce your 
cost per page, but it also reduces print quality. 
Checking the remaining toner 
You can check the level of toner left in the cartridge.
If you are having print quality problems, this can help you determine if 
the problem is caused by low toner.
1Press Menu until System Setup appears on the bottom line of the 
display press OK.
2Press the scroll buttons until 
Maintenance appears and press OK.
3
Press the scroll buttons until Supplies Life appears and press OK.
4Press the scroll buttons to access To n e r  R e m a i n s and press OK.
The display shows the percentage of the remaining toner.
Note
While the following messages are appearing on the display, the 
sub-menu(s) under Supplies Life can be changed:
- Invalid Toner,  NonGenuine Toner, Replace Toner,
 Toner Exhausted
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							8.3   
Redistributing print cartridge
When the print cartridge is near the end of its life:
•  White streaks or light printing occurs. 
•  Toner Low appears on the display.
•  The Status Monitor program window appears on the computer telling 
you that the toner level is low.
•  The Status LED blinks red.
If this happens, you can temporarily reestablish print quality by 
redistributing the remaining toner in the cartridge. In some cases, white 
streaks or light printing will still occur even after you have redistributed 
the toner.
1Open the front cover.
2Pull the print cartridge out.
Cautions
• Avoid reaching too far into the printer. The fusing area may 
be hot.
• To prevent damage to the print cartridge, do not expose it to 
light for more than a few minutes. Cover it with a piece of 
paper, if necessary. 
• Do not touch the green surface underside of the print 
cartridge. Use the handle on the cartridge to avoid touching 
this area.
3Thoroughly roll the cartridge 5 or 6 times to distribute the toner 
evenly inside the cartridge. 
Note
If toner gets on your clothing, wipe it off with a dry cloth and 
wash clothing in cold water. Hot water sets toner into fabric.
4Hold the print cartridge by the handle and slowly insert the cartridge 
into the opening in the printer. 
5Tabs on the sides of the cartridge and corresponding grooves 
within the printer will guide the cartridge into the correct position 
until it locks into place completely.
6Close the front cover. Make sure that the cover is securely closed.
Replacing the print cartridge
When the print cartridge is completely empty:
•  Toner Low Replace Toner appears on the display.
•  The Smart Panel program window appears on the computer telling 
you that the print cartridge is empty.
•  The Status LED blinks red.
At this stage, the print cartridge needs to be replaced. For order 
information for print cartridges, see page 7.1.
1Open the front cover.
2Pull the print cartridge out.
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