Xerox Documate 3920 User Guide

							Xerox DocuMate 3920
User’s Guide31
2Loading Documents to 
Scan
This chapter includes:
•Scanning from the Automatic Document Feeder (ADF) on page 32
•Scanning from the Flatbed Glass on page 34
NOTE: Always remove any staples or paper clips from documents before inserting them into the 
scanner. Staples and paper clips can jam the feed mechanism and scratch the internal 
components. Also remove any labels, stickers, or Post-It™ notes that may come off during the 
scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s 
warranty.  
						

							Xerox DocuMate 3920
User’s Guide 32
Scanning from the Automatic Document Feeder 
(ADF)
1. Prepare the pages before loading them into the scanner, this helps to prevent multiple-page 
feeding and paper jams.
• If the edges of the paper are curled or folded, flatten them as much as possible.
• Fan the edges of the paper to make sure none of the pages are stuck together.
2. Adjust the paper guides for the width of the paper being scanned. 
3. Adjust the Paper Stop at the back of the scanner for the length of the paper.  
						

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User’s Guide33
4. Load the stack of documents face up, with their tops into the Automatic Document Feeder.
- 
						

							Xerox DocuMate 3920
User’s Guide 34
Scanning from the Flatbed Glass
You can scan small paper, plastic cards, books, and other items that can not be scanned through the 
Automatic Document Feeder.
1. Remove any paper in the Automatic Document Feeder.
The scanner automatically detects if paper is in the Automatic Document Feeder and will scan 
pages in it. You must remove these pages prior to scanning if you want to scan from the Flatbed.
2. Lift the scanner cover and place an item face d own on the glass.
3. Align the item with the arrow on the reference frame then close the cover. 
						

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User’s Guide35
3Copying
This chapter includes:
•Scanning to a Printer on page 36
•Scan Options for Copying on page 37
•Setting the Default Copy Options on page 41
•Information Messages When Copying on page 42
•Copy Specifications on page 43
To use the Copy function, you need to connect the scanner to a USB InkJet or Laser printer that 
supports PCL. 
Make sure the printer is connected and turned on before turning on the scanner. The scanner will 
detect a printer during the power-up cycle only.  
						

							Xerox DocuMate 3920
User’s Guide 36
Scanning to a Printer
1. Place your document face up in the ADF or fa c e  d ow n on the flatbed glass.
2. Press the Copy button on the scanner. 
3. The LCD touch screen displays the copying options.
4. Select the options you want to use for the documents you are scanning on the Basic, Image Edit, 
and Advanced Copy tabs.
Note that any settings you change here are not permanently saved. The next time the copy 
function is used, the default copy options will be displayed in the LCD screen. 
The next section describes each feature in detail.
5. Use the numeric keypad on the scanner to set the number of copies you want printed.
6. Press the B&W or Color button on the scanner to start scanning. 
The scanner starts scanning and sends the image to the attached printer. 
						

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User’s Guide37
Scan Options for Copying
Basic Settings
OptionDescription
Reduce/Enlarge
(A default value cannot 
be assigned)Select the scaling percentage by touching the Switch button. Change this setting only 
if the items you are scanning will not fit on the pages that are in the printer. 
Choices are: 
•100% (there is no scaling)
•25% / 50% / 78% (Legal -> Letter) / 127% (Letter -> Legal) / 200%
•Fit to Page (selecting this option decreases the size to about 93% of the 
original)
•Variable
Variable means selecting your scaling percentage in a one percent increment 
from 25%~400% using the Up-arrow and Down-arrow keys.
Paper Tray
(A default value cannot 
be assigned)Sets which paper tray, in the printer, will be used for the current scan job.
Choices are: 
•Auto (Selects the paper tray automatically)
•MP (Multi-purpose tray)
Paper SizeSelect the size of the paper you are scanning from the list. 
Choices are: 
•A4 / Letter / A5 / B5 / Legal
Note that Legal size is available only when scanning from the ADF.
Image DensityThe image density can be adjusted within a range of 7 levels using the control panel. 
Increasing the value makes the printouts darker, decreasing the value makes the 
printouts lighter. Press the left or right arrows to adjust the level.
Copy ModeChoose the focus of your copy result. 
•Speed—this is the default option and is a blend of the other two options in 
regards to speed and image clarity. 
•Te x t—choose this option if you are making copies of text documents. This 
option prints the fastest of these options.
•Photo—choose this option if your document contains pictures for clearer 
graphic quality. This option prints slower than the others.  
						

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User’s Guide 38
Image Edit Settings
Advanced Copy Settings
OptionDescription
Erase BorderSets the width of the border you want removed from the image.
Choices are: 
•0 / 0.25 / 0.5 / 0.75 / 1.0 inches
or
•0 / 6 / 13 / 19 / 25 mm
Margin AdjustmentThe “Margin Adjustment” option will move the copy image to the right and/or to the 
bottom; depending on the “Right” and “Bottom” parameters. 
Choices are: 
•0 / 0.25 / 0.5 / 0.75 / 1.0 inches
or
•0 / 6 / 13 / 19 / 25 mm
UnitChoose the unit of measurement you want to use.
Choices are: 
•Inches or MM (millimeter)
OptionDescription
CollateChoose the order you want your copies to be placed in.
•Sort (e.g. pages 1,2,3 / 1,2,3 / 1,2,3) 
•Stack (e.g. pages 1,1,1 / 2,2,2 / 3,3,3). 
						

							Xerox DocuMate 3920
User’s Guide39 DuplexChoose one of these types to use when printing duplex. First, verify that your printer 
includes a duplex option.
Choices are:
•1 to 1 Sided—Copy single-sided originals onto one side of one sheet of paper.
•2 to 1 Sided—Copy double-sided originals onto one side of one sheet of paper.
Example:
OrientationSpecify how you want to bind your duplex printing. First, verify that your printer 
includes a duplex option.
  
Choices are:
•Long Edge to Long Edge—Long Edge means documents are to be bound, or 
flipped, on the long edge of paper.
•Short Edge to Long Edge—Short Edge means documents are to be bound, or 
flipped, on the short edge of paper.
OptionDescription
1 to 1 Sided2 to 1 Sided
1 to 1 Sided 2 to 1 Sided
Long Edge to Long Edge
Turn your documents from long-
edge binding to long-edge binding.Short Edge to Long Edge
Turn your documents from short-edge 
binding to long-edge binding.
Note: The selection of orientation varies depending on the type of duplex printing.
Duplex Availability of Orientation
1 to 1 sided All options are unavailable.
2 to 1 sided All options are available. 
						

							Xerox DocuMate 3920
User’s Guide 40Orientation (Cont’d)Examples:
N-Up (Paper Saving)Use this setting to print multiple pages of a document onto a single sheet of paper, 
and to set the sequence of the page images on each sheet of paper.
•1-in-1 means one page will be printed on a single sheet of paper.
•2-in-1 means two pages will be printed on a single sheet of paper as illustrated.
•4-in-1 (landscape) means four pages will be printed on a single sheet of paper in 
rows from left to right, top to bottom as illustrated.
•4-in-1 (portrait) means four pages will be printed on a single sheet of paper in 
columns from top to bottom, left to right as illustrated.
StampYou can specify a word to appear as a stamp on the scanned documents.
(Note: In the Stamp field, there is a small “Soft Keyboard” icon shown at the upper-
right corner. Touch anywhere on the Stamp field to bring up the soft keyboard to 
enter your stamp characters.)
Example:
OptionDescription
Long Edge:/
Short Edge:
/
2-in 1 4-in 1(landscape) 4-in-1(portrait)