Vidicode Professional Telephone Answering Machine Manual

							 
 
 
 
 
 
 
         
 
 
 
 
 
 
 
 
                                                     
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
  
PTAM 
manual  
						

							Handleiding PTAM  ©-1998 Vidicode Datacommunicatie BV 2
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
   
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
  
						

							Handleiding PTAM  ©-1998 Vidicode Datacommunicatie BV 3
Contents 
1 Introduction  7 
1.1  Connecting to the telephone network  8 
1.2  Hard disk capacity  9 
1.3 Some terminology  9 
1.4  Switching the hard disk on and off  11 
1.5 Accessories  11 
1.6 Guarantee conditions  12 
1.7  Additional information about your PTAM  13 
1.8 Millennium compatibility  13 
2 Installation  15 
2.1 Unpacking  15 
2.2 Connecting  15 
2.3 Powering on  16 
2.4  Configuring your PTAM for use  17 
3  Using the PTAM  19 
3.1  Use as a telephone answering machine  19 
3.2  Using the PTAM as a normal recorder  21 
3.3  Use as a telephone  22 
3.4  Recording from a telephone  26 
3.5  General information about playing back  26 
3.6  How the disk is organized and how to erase a recording  27  
						

							Handleiding PTAM  ©-1998 Vidicode Datacommunicatie BV 4
4  The timetable and voice response  29 
4.1 The timetable  29 
4.2  System messages and options, voice response.  31 
4.3  Connecting through calls  34 
4.4  Working with the information obtained via Voice Response  34 
5 Configuration  37 
5.1 Introduction  37 
5.2  Use of the password  38 
5.3 The clock  39 
5.4  Number of rings before answering  39 
5.5  “Always answer” mode  39 
5.6 Ringing settings  40 
5.7  Use of speaker when answering machine is on  40 
5.8  Minimum and maximum length of message  40 
5.9  Duration of the hook-flash  41 
5.10 Connecting through  41 
5.11 Number Identification  41 
5.12 K-break detection  41 
5.13  Sound characteristics and quality  42 
5.14 Recording Amplification  42 
5.15 Playback Volume  42 
5.16  Microphone type selection  42 
5.17  How to start microphone recording  42 
5.18  The start switch for automatic recording  43 
5.19  Starting and stopping by sound  43 
5.20  Use of footpedal  43  
						

							Handleiding PTAM  ©-1998 Vidicode Datacommunicatie BV 5 5.21 Language  43 
5.22  Reset all values  43 
5.23  The VU meter  44 
6 Remote access  47 
6.1  Typing in the password  47 
6.2  Listening to new messages remotely  47 
6.3  Selecting a welcome message  48 
6.4  Changing the password remotely  48 
6.5  Changing the welcome message remotely  48 
6.6  Switching on the answer machine remotely  49 
6.7  Changing system messages  49 
7 Index  53 
 
   
						

							Handleiding PTAM  ©-1998 Vidicode Datacommunicatie BV 6   
						

							Handleiding PTAM  ©-1998 Vidicode Datacommunicatie BV 7
1 Introduction 
Congratulations on the purchase of your Professional Telephone Answering 
Machine (PTAM). The PTAM is a quality product of Vidicode Datacommunicatie 
BV. 
The PTAM user interface is easy to understand, so you will rarely have to use 
this manual. 
The PTAM can be used in the following ways: 
• Answering Machine 
◊ Choice of several welcome messages, which can easily be changed. 
◊ Automatic programming with the help of a daily, weekly, and yearly 
timetable  
◊ Message Search function  
◊ Automatic  recording level adjustment 
◊ Remote listening to messages, secured by password  
◊ Date and time reported when calling in from outside  
◊ Remote changing of welcome message possible  
◊ Listening and recording secured by password code, if required.  
◊ Fast manual operation with on/off switch  
• Voice response system 
◊ Provides information based on the keys pressed by the user  
◊ Has space for practically unlimited number of messages  
◊ Change of language possible  
◊ Recorded messages sorted in accordance with user’s choice of keys 
• Universal high capacity recorder  
◊ Records from microphone input  
◊ High sensitivity due to advanced automatic gain control system  
◊ Easy to use   
						

							Handleiding PTAM  ©-1998 Vidicode Datacommunicatie BV 8 ◊ Unlimited recording time 
◊ Recordings Search function    
◊ Choice of recording quality  
◊ ‘Room monitor function: Starts recording automatically when people 
speak  
◊ Recordings secured by 
password code 
• Call Recorder  
◊ Calls made with PTAM or 
telephone connected to 
PTAM can be recorded  
• Headset telephone 
◊ Hands free use with 
headset 
◊ Last number repeat  
◊ 200 number register, 
accessible by name  
◊ Overhear function via 
internal speaker  
◊ Transfer function  
• Remote maintenance 
◊ PTAM software and settings adjustable by supplier via data 
connection   
1.1 Connecting to the telephone network 
There are two ways to connect your PTAM to the telephone network: 
 
1. As a stand-alone telephone. The PTAM functions as a telephone 
with a built-in answerphone.  
 
used as headset telephone  
						

							Handleiding PTAM  ©-1998 Vidicode Datacommunicatie BV 9  
2. In series with a normal telephone. The PTAM is connected to the 
telephone line and the telephone to the PTAM.  
1.2 Hard disk capacity  
The  total duration of the recordings the hard disk can store is determined by 
the recording quality set by the user. This is approximately:  
 
Standard  High 1  High 2 
900 hours  185 hours  140 hours 
 
The maximum number of recordings on all PTAM models is 65.000. 
The capacity has been calculated for the three audiocompression techniques 
available. The standard quality mode is meant for the storage of messages 
spoken into the telephone and is comparable in quality to, for instance, a GSM 
telephone.  It is more than adequate for a telephone answering machine. A lower 
compression factor can be set when the recording quality is of specific 
importance. It will result in a significant improvement of the quality at the cost 
of a much lower capacity. The quality improvement will not be noticeable in 
recorded telephone messages, however, because in that application the 
telephone line is the determining factor. The high quality modes may come in 
useful if a meeting is being recorded.  
High and low compression modes can be used together; a few high quality 
recordings will not significantly reduce the total capacity.  
When the disk capacity is about to be exceeded, space is automatically  created 
by erasing the oldest recordings.  
1.3 Some terminology  
For clarity the following terms will always be used for the controls:  
						

							Handleiding PTAM  ©-1998 Vidicode Datacommunicatie BV 10  
1: LCD or display  
The information display  
2: Softkeys   
 The keys under the display that perform the function 
indicated on the display  
3: Telephone keys  
The keys 0 and 1 to 9, * en # 
4: Function keys 
The keys with the function printed above them , e.g. 
‘telephone’, ‘call recorder’ or ‘menu’ 
5: Recorder keys  
The keys 
, , , ,  and , similar to 
those found on a cassette or video recorder 
 
The recording keys use either the symbols, or the usual English terms: