Sharp Ux A255 Thermal Transfer Plain Paper Fax With All Digi Operation Manual

							Setting Up and Using OpenLCR
29
2. Setting Up 
OpenLCR
Changing your user profile
If you need to change your user profile, pick up the handset on the fax 
machine, and then press   followed by  . Follow the instructions you 
hear.
♦If the display shows the alternating messages SET OWN NUMBER / 10 
DIGITS, press the number keys to enter your fax/phone number, including 
the area code (the number must be 10 digits long). When finished, press 
.
♦If you are on a pulse dial line, press   before pressing the number keys 
to respond to the instructions. (This makes your fax temporarily issue tone 
signals when you press the number keys.)
What to do if “E” appears in the display
A highlighted “E” will appear in the display in place of “C” if the rate data in the 
fax is out-of-date and the fax is unable to obtain new data. When this 
happens, OpenLCR routing will not take place.
OpenLCR3
START/MEMORY
“E” indicates that the rate 
data is out-of-date.
TAD FAX TEL
JAN-19 02:16
This will only occur if the fax machine is unable for some reason to make its 
periodic call to OpenLCR to receive new rate data. 
First try downloading the rate data manually by pressing   and   as 
explained in Downloading (receiving) the rate data manually on page 26. If 
this doesn’t work, proceed to the following section, What to do if you cannot 
connect to OpenLCR.
What to do if you cannot connect to OpenLCR
If you are unable to connect to OpenLCR when you use the OpenLCR key to 
register or manually download data, it is likely that the phone number that the 
fax machine dials when you press the OpenLCR key is no longer correct. 
OpenLCR2

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							Setting Up and Using OpenLCR
30
1Press   once and   once.
 
2Press   once and   once.
3Press  once.
4Press   (SET) to set the new phone number.
•Note: If you wish to restore the factory-set number, press   for CLEAR 
and then go to Step 6.
5Press the number keys to enter the new phone number.
6Press   to store the number.
7Press   to return to the date and time display.
8Press   ,    to download new rate data.
•If you have not yet registered with OpenLCR, your fax will receive new 
phone numbers that will allow you to connect to OpenLCR. Register using 
one of the procedures described at the beginning of this chapter.
FUNCTION
1
2
START/MEMORY
STOP
OpenLCR2
To obtain the correct phone number, call OpenLCR at 970-206-1207, and 
then program the number into the fax machine as explained below.
♦Note: The number that you will obtain is the number for manually 
downloading rate data (dialed by pressing the OpenLCR key and 2). When 
you manually download the rate data, the new numbers for registering 
(dialed by pressing the OpenLCR key and 1, 3, or 5) will also be 
programmed in your fax machine.
Display:
LCR SETTING
CENTER # MODE
1=SET, 2=CLEAR

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							Setting Up and Using OpenLCR
31
2. Setting Up 
OpenLCR
Selecting a long or short call
Before you make a long distance or international phone/fax call, select 
whether the call will be a long call or a short call.
♦Your fax needs to know whether the call will be long or short to route it for 
the best rate. Note: The following settings are not required as of the printing 
of this manual. OpenLCR will inform you through its Web site 
(www.OpenLCR.com) if the settings become necessary in the future. 
1Press  ,   .
•Note: If the display shows TABLE NOT 
EXIST, you must first download the rate 
data.
2Press   to select the SHORT TIME setting, or   to select the LONG 
TIME setting.
•The initial SHORT TIME setting is 2 minutes, and the initial LONG TIME 
setting is 4 minutes. If desired, you can change these settings as explained 
on the following page.
•The short/long time selection will remain in effect for all calls until you 
change it.
OpenLCRFUNCTION
12
Changing the SHORT TIME and LONG TIME settings
The initial SHORT TIME setting is 2 minutes, and the initial LONG TIME 
setting is 4 minutes. If the typical durations of your short and long calls are 
different, you should change the time settings to ensure that OpenLCR routes 
your calls for the best rate.
♦For example, if your fax transmissions normally last about 3 minutes and 
your phone calls last about 5 minutes, set 03 for the SHORT TIME and 05 
for the LONG TIME. Before sending a fax, select the SHORT TIME setting 
(03MIN) in the procedure on the preceding page. Before making a phone 
call, select the LONG TIME setting (05MIN).
Display:
LCR TABLE SELECT

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							Setting Up and Using OpenLCR
32
1Press   once and   once.
 
2Press   once and   once.
3Press 
4Enter a 2-digit number (“01” to “ 29”) 
for the number of minutes of the 
SHORT TIME setting. (If the number is 
less than 10, enter a 0 before the 
number.)
5Enter a 2-digit number for the number 
of minutes of the LONG TIME setting. 
(The number must be greater than the 
SHORT TIME setting and no more than 
30.)
•Note: If the display shows NO 
SERVICE, you must first download the 
rate data.
6Press   to begin receiving the rate data for the new settings.
•Your fax calls OpenLCR and receives the data. This lasts one or two 
minutes.
•Note: If you do not press   to receive new data, the settings will 
revert to their previous state.
FUNCTION
START/MEMORY
START/MEMORY
Display:
The display briefly shows 
your selection, then:
The display briefly shows 
your selection. If the 
settings were changed, it 
will then show: 
♦When you change the SHORT TIME and/or LONG TIME setting, the fax 
machine will automatically call OpenLCR and receive rate data for the new 
times.
START: DOWNLOAD
LONG TIME
SHORT TIME
LCR SETTING
LCR TIME

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							33
3. Answering 
Machine
1Press   once and   once.
2Press  once.
3Lift the handset.
(If you have already recorded a 
message, you can press   to listen 
to the message.)
REC/
MEMO
PLAY
3.  Using the Answering Machine
The built-in answering machine allows you to receive both voice messages 
and faxes while you are out. 
Recording an Outgoing Message
The outgoing message (OGM) is the greeting that the machine plays after 
answering a call to inform callers that they can leave a message or send a fax. 
Follow the steps below to record a message.
Example:
“Hello. Youve reached ______ . No one is available to take your call right now. 
Please leave a message after the beep or press your facsimile Start key to 
send a fax. Thank you for calling.”
Display:
OGM1(GENERAL)
LIFT HANDSET OR
PLAY: PLAYBACK
To use the answering machine, you 
will first need to record an outgoing 
message. When you go out, turn 
on the answering machine by 
setting the reception mode to TAD.

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							Operating the Answering Machine
34
To listen to the outgoing message
To listen to the outgoing message, follow Steps 1 and 2 of the above 
procedure and then press  . Note that the general outgoing message 
cannot be erased. If you need to change it, simply repeat the recording 
procedure. 
Operating the Answering Machine
Activating the answering machine
To turn on the answering machine so that callers can leave messages, press 
 until the arrow in the display points to TAD. (TAD stands for 
“Telephone Answering Device”.)
PLAY
RESOLUTION/
RECEPTION MODE
4Press   and speak into the handset to record a message.
•The outgoing message can be up to 60 seconds long. While recording, the 
display will show the time left to record.
5When finished, replace the handset or press   .
START/MEMORY
STOP
RESOLUTION/
RECEPTION MODE
♦The outgoing message will play (you can stop playback by pressing 
).
♦It will not be possible to set the reception mode to TAD if an outgoing 
message has not been recorded.
STOP
FAX TEL
TAD

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							Operating the Answering Machine
35
3. Answering 
Machine
Note: In TAD mode, the machine will automatically switch to fax reception if it 
detects six seconds of silence after answering a call. For this reason, if a 
caller pauses for this length of time while leaving a message, they will be cut 
off.
Number of rings in TAD mode (Toll Saver function)
The number of rings on which the machine answers incoming calls in TAD 
mode depends on whether the Toll Saver function is turned on, and if it is on, 
whether you have messages.  
♦The Toll Saver function is initially turned on.
ONOFF
No received messages
4 Rings
 Received messages
2 Rings
Toll Saver Toll Saver
NOTHINGHello!Hi!Hi!
RingRingRingRingRingRingRingRingRingRing
(Answer according to
 NUMBER OF RINGS setting)
To adjust the NUMBER 
OF RINGS setting, see 
page 65. To turn off the Toll Saver 
function, see page 45.

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							Operating the Answering Machine
36
Listening to received messages
When you return, the display will show the number of messages recorded. 
Follow the steps below to listen to your messages.
1Press .
•If you only want to listen to new messages (messages not previously 
listened to), continue to hold   down for at least two seconds.
2The messages will play.
•As each message plays, the date and time of recording will appear briefly in 
the display. If no messages were received, NO MESSAGES will appear.
•Repeat: To listen to a message a second time, press   before 
playback of that message ends. To move back to the previous message, 
press   within 3 seconds of the beginning of the current message.
•Skip: To skip forward to the next message, press  .
Note: Playback will stop if you receive a call, lift the handset, or press  .
PLAY
PLAY
REPEAT
REPEAT
SKIP
0
STOP
♦You can print out a list of your received messages that shows the date and 
time that each was received. See page 80.

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							Operating the Answering Machine
37
3. Answering 
Machine
Erasing received messages
It is important to erase received messages after you listen to them to ensure 
that the memory does not become full.
♦Erasing all messages: To erase all messages, press  ,  , and 
then  . This can only be done when the display shows TOTAL 
MSGS:XX (where XX is the number of messages received). 
♦Erasing a single message: To erase a single message, press   
while the message is being played.
FUNCTION
DELETE
START/MEMORY
DELETE
Recording reminders and messages for other users
You can record reminders for yourself and messages for other users of the 
machine. These will be played back together with incoming messages when 
the   key is pressed.
PLAY
1Press   once and   once.
2Pick up the handset, press  , and speak into the handset. 
3When you have finished speaking, replace the handset or press  .
REC/
MEMO
START/MEMORY
STOP
Recording phone conversations 
To record a phone conversation, hold down the  key during the conversation 
you want to record. When you are finished, release the key. The conversation will be 
played back when the   key is pressed.
REC/
MEMO
PLAY

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							Optional Answering Machine Settings
38
1Press   once and   once.
2Press   once and   once.
3Press .
4Press a number from 1 to 4 to select the desired ICM recording time.
5Press   to return to the date and time display.15 seconds 60 seconds
30 seconds 4 minutes
FUNCTION
STOP
Optional Answering Machine Settings
Setting ICM time
Incoming messages (ICMs) are the messages which callers leave for you on 
the built-in answering machine. The answering machine is set at the factory to 
allow each caller a maximum of 4 minutes to leave a message. If desired, you 
can change this setting to 15, 30, or 60 seconds.
Display:
T.A.D. SETTING
RECORDING TIME
1
2
3
4
The display briefly shows 
your selection, then:REMOTE CODE
Fax reception on TAD failure
If the memory for recording incoming messages becomes full while you are 
out, the answering machine will no longer be able to record messages. The 
ON TAD FAILURE setting is used to choose the response of the machine to 
incoming calls when this happens:
♦ Automatic fax reception NO: The machine will answer after 20 rings, after 
which it will wait to receive a remote command. Most callers will hang up 
before it answers; however, when you call the machine from a remote 
location, you can wait until it answers, listen to your messages, and then 
erase them (see Remote Operations on page 45).

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