Sharp MX 4500N User Manual

							10
(10) [CLEAR ALL] key ( )
Press this key to return to the initial operation state.
Use this key when you wish to cancel all settings that 
have been selected and start operation from the initial 
state.
(11) [STOP] key ( )
Press this key to stop a copy job or scanning of an 
original.
(12) [BLACK & WHITE START] key ( )
Press this key to copy or scan an original in black and 
white. This key is also used to send a fax in fax mode.
(13) [COLOUR START] key ( )
Press this key to copy or scan an original in colour.
This key cannot be used for fax or Internet fax.
(14) [POWER SAVE] key ( ) / indicator
Use this key to put the machine into auto power shut-off 
mode to save energy.
The [POWER SAVE] key blinks when the machine is in 
auto power shut-off mode.
☞[POWER SAVE] KEY (page 14)
(15) [POWER] key ( )
Use this key to turn the machine power on and off.
☞TURNING THE POWER ON AND OFF (page 13)
(16) Main power indicator
This lights up when the machines main power switch is 
in the On position.
☞TURNING THE POWER ON AND OFF (page 13)
DOCUMENT
FILING
IMAGE SEND
COPY
JOB STATUSSYSTEM
SETTINGS
LOGOUT
LINEDATA
PRINT
READY
D ATA
(10)(12)(11)(13)(14)(15)(16)
The indicators of the operation panel may differ depending on the country and region.
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							11
TOUCH PANEL
The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different.
Using the touch panel
Example 1
(1) Settings for each function are easily selected and cancelled by touching the keys on the screen with your finger. 
When an item is selected, a beep will sound and the item will be highlighted to confirm the selection.
(2) Keys which are greyed out cannot be selected.
Example 2
(1) If a key is initially highlighted in a screen, the key is 
selected. To change the selection, touch one of the 
other keys to highlight that key.
(2) Touch the [OK] key to enter the selection.
(3) Touch this key to cancel the setting.
(4) The   keys can be used to increase or 
decrease a value. To make a value change quickly, 
keep your finger on the key.Example 3
(1) Some items in the special modes screen are 
selected by simply touching the key of the item. 
To cancel a selected item, touch the highlighted key 
once again so that it is no longer highlighted.
(2) When settings extend over multiple screens, touch 
the   key or the   key to switch through the 
screens.
Example 4
(1) When at least one special mode is selected, the 
 key appears in the base screen.(2) The   key can be touched to display a list of the 
selected special modes.
Job QueueSets / ProgressStatus
Detail
Priority
Stop/Delete
Internet FaxFax JobScan toPrint Job
1/1
Spool
CompleteJob QueueCopy020 / 001Copying
Copy020 / 000Paper Empty
BBB BBB020 / 000Waiting
0312345678002 / 000Waiting
Beep
Tone(1)(2)
Special Modes
Margin Shift
OK
OKCancel
RightLeftDownSide 1
1010
Side 2(0  20)
mm(0  20)
mm
(2)(3)(4)(1)
Special ModesOK
1/4Margin Shift
Pamphlet Copy
Erase
Tandem
Copy
Dual Page
Copy
Job
Build
(1)(2)
Ready to scan for copy.
2-Sided CopyOriginal A4
0
Output
Special Modes
File
Quick File
Full ColourColour Mode
2.3.4.
1.A4RB4A3
A4AutoExposure
100%Copy Ratio
Job Detail
SettingsA4Plain
Function Review
Margin ShiftShift:Right
Front:10mm/Back:10mm
OK
1/3:
EraseEdge:10mm
Centre:10mm:
Covers/InsertsFront:2-Sided/Back:Insert
Insertion A:10Page/B:10Page:
(1)
If a key that cannot be selected is touched, a double beep will sound.
System Settings (Administrator): Keys Touch Sound
This is used to adjust the volume of the beep that sounds when keys are touched. The key touch sound can also be turned 
off.
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							12
PRINT/SEND STATUS (JOB STATUS)
This screen appears when the [JOB STATUS] key on the operation panel is pressed.
The screen shows lists of the jobs that are reserved and in progress, and jobs that have been completed. This screen is 
used to check jobs, move a job to the top of the job queue, or delete a job.
(1) Paper Empty display
Add paper.
When the status is Paper Empty, the specified size of 
paper for the job is not loaded in any of the trays. In this 
case, the job will be held until the required size of paper 
is loaded. Other jobs that are waiting will be printed (if 
possible) ahead of the held job. (However, other jobs will 
not be printed if the paper ran out while printing was in 
progress.)
If you need to change the paper size because the 
specified paper size is not available, touch the key of the 
job in the list to select it, touch the [Detail] key described 
in (8), and select a different paper size.
(2) Job list
 Lists are displayed of jobs that are reserved and in 
progress (the job queue), and completed.
When the [Print Job] key is touched in the mode switch 
keys, the job status screen selector key changes to 
show the Spool list.
Each job key in the lists shows a brief description of 
the job and its status.
 The Spool screen shows spooled print jobs and 
encrypted PDF direct print jobs. To move an encrypted 
PDF job from the spool list to the Job Queue, touch 
the key of the job and enter the job password.
(3) Job status screen selector key
This switches the job list display to spooled jobs, the job 
queue, or completed jobs.
[Spool]:  This shows encrypted PDF jobs printed by direct 
printing. The [Spool] key can be displayed when 
print jobs are displayed.
[Job Queue]:  This shows reserved jobs and the job in 
progress.
[Complete]: This shows completed jobs.
(4) Mode switch keys
Use these keys to switch to print mode, scan mode, fax 
mode, or Internet fax mode.
 The [Print Job] key shows the list of copy, print, 
received fax, received Internet fax, and self print jobs. The [Scan to] key shows the list of transmission jobs 
that use the scanner function.
 The [Fax Job] key shows the list of transmission jobs 
that use the fax and PC-Fax functions.
 The [Internet Fax] key shows the list of transmission 
jobs that use the Internet fax and PC-I-fax functions.
For more information on the job status screen in each 
mode, see the manual for each mode.
(5)  keys
These change the page of the displayed job list.
(6) [Stop/Delete] key
Use this key to cancel the job currently in progress or a 
selected reserved job. Note that printing of received 
faxes and received Internet faxes cannot be cancelled.
(7) [Priority] key
A reserved job in the Job Queue screen can be printed 
ahead of all other reserved jobs by selecting the job and 
then touching this key.
In the print job queue, you can select a print or copy job 
to which you wish to give priority and touch this key. The 
job in progress stops and printing of the selected job 
begins. When the selected job is completed, the 
interrupted job resumes.
(8) [Detail] key
This shows detailed information on a selected job.
When a job has been stored using Quick File or File in 
document filing mode, or when a broadcast transmission 
has been performed in image send mode, the job 
appears as a key in the [Complete] screen. You can 
touch this key to show details on the completed job, and 
you can also touch the [Call] key that appears to reprint 
or resend the job.
(9) [Call] key
A job that appears in the completed jobs screen as a key 
can be touched followed by the [Call] key to reprint or 
resend the job. This is the same [Call] key that appears 
when the [Detail] key is touched.
Job QueueSets / ProgressStatus
Detail
Priority
Stop/Delete
Internet FaxFax JobScan toPrint Job
1/1
Spool
Complete
Job QueueCopy020 / 001Copying
Copy020 / 000Paper Empty
BBB BBB020 / 000Waiting
0312345678002 / 000Waiting
Detail
Call
Internet Fax
Spool
Complete
Job Queue
(2)(1)
(5)(4)(6)(9)(7)(8)
(3)Complete 
job screen
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							13
TURNING THE POWER ON AND OFF
The machine has two power switches. The main power switch is at the lower left after the front cover is opened. The 
other power switch is the [POWER] key ( ) on the operation panel at the top right.
Main power switch
When the main power switch is switched on, the main 
power indicator on the operation panel lights up.[POWER] key
Turning on the power
(1) Switch the main power switch to the On position.
(2) Press the [POWER] key ( ) to turn on the power.
Turning off the power
(1) Press the [POWER] key ( ) to turn off the power.
(2) Switch the main power switch to the Off position.
When using the fax or Internet fax functions
Always keep the main power switch in the On position.
Keep the main power switch in the On position and press the [POWER] key ( ) to turn off the power.
The power should be turned off in this way at night or at other times when the machine is not being used.
The touch panel cannot be used, but the following functions will operate:
Fax functions:
Faxes can be received automatically, and timer transmission jobs and other previously reserved fax jobs can be 
transmitted. In addition, functions that send faxes at the request of other machines (remote transmission, relay 
transmission when a relay request is received) can also be used.
Internet fax functions:
Internet faxes can be received automatically, and timer transmission jobs and other previously reserved fax jobs can 
be transmitted.
On position
Off position
[POWER] key Main power indicator
 Before switching off the main power switch, make sure that the DATA indicator for printing and the DATA and LINE 
indicators for image transmission and fax transmission and reception are not lit or blinking.
Switching off the main power switch or removing the power cord from the outlet while any of the indicators are lit or blinking 
may damage the hard drive and cause data to be lost.
 Switch off both the main power switch and the [POWER] key ( ) and unplug the power cord if you suspect a machine 
failure, if there is a bad thunderstorm nearby, or when you are moving the machine.
 If the main power is switched off more than approximately one minute after the power has been turned off by pressing the 
[POWER] key ( ) on the operation panel, the main power indicator on the operation panel will not turn off immediately. 
(The indicator will remain on for approximately another minute. This is normal and does not indicate a failure.)
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							14
ENERGY SAVE FUNCTIONS
This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve 
natural resources and reduce environmental pollution.
Preheat Mode
Preheat mode automatically lowers the temperature of the fuser unit and thereby reduces power consumption if the 
machine remains in the standby state for the interval of time set in Preheat Mode in the system settings 
(administrator).
The machine automatically wakes up and returns to normal operation when a print job is received, a key is pressed on 
the operation panel, or an original is placed.
Auto power shut-off mode (Sleep mode)
Auto power shut-off mode automatically shuts off power to the display and the fusing unit if the machine remains in the 
standby state for the interval of time set in Auto Power Shut-Off in the system settings (administrator). This mode 
provides the lowest level of power consumption. Considerably more power is saved than in preheat mode, however, the 
wakeup time is longer. This mode can be disabled in the system settings (administrator).
The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking 
[POWER SAVE] key is pressed.
[POWER SAVE] KEY
Press the [POWER SAVE] key to put the machine in auto power shut-off mode or wake it up from auto power shut-off 
mode. The [POWER SAVE] key has an indicator that indicates whether or not the machine is in auto power shut-off 
mode.
When the [POWER SAVE] 
key indicator is off in the 
standby stateThe machine is ready to be used.
If the [POWER SAVE] key is pressed when the indicator is off, the indicator will blink and 
the machine will enter auto power shut-off mode after a brief interval.
When the [POWER SAVE] 
key indicator light is blinking.The machine is in auto power shut-off mode.
If the [POWER SAVE] key is pressed when the indicator is blinking, the indicator will turn 
off and the machine will return to the ready state after a brief interval.
LOGOUT
[POWER SAVE] key / indicator
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							15
USER AUTHENTICATION
When the administrator of the machine has enabled user authentication, one of two screens shown below will appear. If 
either screen appears, enter the user number or login name and password that you received from the administrator.
When controlled by user number When controlled by login name and password
(Different items will appear in the screen when LDAP 
authentication is used.)
AUTHENTICATION BY USER NUMBER
The following procedure is used to log in using a user number received from the administrator of the machine.
Admin Login
Enter your user number.
OK
Please enter your login name /
password.
User AuthenticationLogin NameUser NamePassword
Auth to:
OK
Login Locally
1
Enter your user number (5 to 8 digits) 
with the numeric keys.
Each entered digit will be displayed as  .
2
Touch the [OK] key.
After the entered user number is authenticated, the user count 
screen will appear briefly.
The number of pages remaining appears when page limits 
have been set in Pages Limit Group Registration in the 
system settings (administrator). (The remaining number of 
pages that the user can use in each mode (copy, scan, etc.) 
appears.) The amount of time that this screen appears can be 
changed using Message Time Setting in the system settings 
(administrator).
When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user 
number is entered.)
Enter your user number.
Admin Login
Enter your user number.
OK
Usage status      : used/remaining pages
Black-white       :87,654,321/12,345,678
Full colour       :87,654,321/12,345,678
2-colour          :87,654,321/12,345,678
Single colour     :87,654,321/12,345,678
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							16
If an incorrect user number is entered 3 times in a row...
If A Warning when Login Fails is enabled in the system settings (administrator), the machine will lock for 5 minutes if 
an incorrect user number is entered 3 times in a row.
Verify the user number that you should use with the administrator of the machine.
3
When you have finished using the 
machine and are ready to log out, press 
the [LOGOUT] key ( ).
 Note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as 
[LOGOUT] key ( ) input is treated as part of a fax number.
 If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto 
Clear activates, logout automatically takes place. However, when PC Scan mode is used, logout does not take 
place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on 
the machine and then log out.
The administrator can clear the locked state. This is done from [User Control] and then [Default Settings] in the Web page 
menu.
LOGOUT
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							17
AUTHENTICATION BY LOGIN NAME / PASSWORD
The following procedure is used to log in using a login name and password received from the administrator of the 
machine or the administrator of the LDAP server. 
1
Touch the [Login Name] key or the   
key.
If the [Login Name] key is touched, a screen for selecting the 
user name appears. Go to the next step.
If the   key is touched, [---] (the registration number 
display) appears in the 2-line message display.
Use the numeric keys to enter your registration number that 
has been stored in User Registration in the system settings 
(administrator). After entering the registration number, go to 
step 3.
2
Select your user name.
(A) User selection keys
Touch your user name that has been stored in User 
Registration in the system settings (administrator).
(B) Index tabs
All users appear on the [All Users] tab. Touch a tab to 
display the users whose leading initials match the tab 
index.
(C) [Direct Entry] key
Use this key if you have not been stored in User 
Registration in the system settings (administrator) and 
have only been stored for LDAP authentication.
A text entry screen will appear. Enter your login name that 
is stored on the LDAP server.
To enter text, see 6. ENTERING TEXT (page 66).
(D) [Back] key
Touch this key to return to the login screen.
LDAP authentication can be used when the administrator of the server provides LDAP service on the LAN (local area 
network).
Please enter your login name /
password.         
User AuthenticationLogin NameUser NamePassword
Auth to:Login Locally
OK
Please select a user
to be logged in.
Admin Login
Direct Entry
ABCUser
User 0001
User 0003
User 0005
User 0007
All UsersABCDEFGHIJKLMNOPQRSTUVWXYZ
User 0002
User 0004
User 0006
User 0008
251
Back
(D)(A)
(B)
(C)
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							18
3
Touch the [Password] key.
A text entry screen for entering the password will appear.
Enter your password that is stored in User Registration in the 
system settings (administrator).
If you are logging in to an LDAP server, enter the password that 
is stored with your LDAP server login name.
Each entered character will be displayed as  . When you 
have finished entering the password, touch the [OK] key.
When authentication is by LDAP server and you have different 
passwords stored in User Registration in the system settings 
(administrator) and in the LDAP server, use the password 
stored in the LDAP server.
 When an LDAP server has been stored, [Auth to:] can be changed.
If you are logging in using a user selection key...
If you are logging in using a user selection key, the LDAP server was stored when your user information was stored, 
and thus the LDAP server will appear in an authenticated server when you select your login name. Go to step 4.
When logging in using the [Direct Entry] key...
Touch the [Auth to:] key.
Select the LDAP server and touch the [OK] key.
4(Different items will appear in the screen when LDAP 
authentication is used.)
Touch the [OK] key.
After the entered login name and password are authenticated, 
the user count screen will appear briefly.
The number of pages remaining appears when page limits 
have been set in Pages Limit Group Registration in the 
system settings (administrator). (The remaining number of 
pages that the user can use in each mode (copy, scan, etc.) 
appears.) The amount of time that this screen appears can be 
changed using Message Time Setting in the system settings 
(administrator).
Please enter your login name /
password.         
User AuthenticationLogin Name
Login Locally
User 0001User NamePassword
Auth to:
OK
Login Locally
Direct Entry
OK
Please enter your login name /
password.         
User AuthenticationLogin NameUser NamePassword
Auth to:
OK
1/2
Select the authentication system of registered user.
Authenticate to:
Login Locally
Server 2
Server 3
Server 1
Please enter your login name /
password.        
User AuthenticationLogin Name
Login Locally
User 0001User NamePassword
Auth to:
OK
Usage status      : used/remaining pages
Black-white       :87,654,321/12,345,678
Full colour       :87,654,321/12,345,678
2-colour          :87,654,321/12,345,678
Single colour     :87,654,321/12,345,678
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							19
If an incorrect login name or password is entered 3 times in a row...
If A Warning when Login Fails is enabled in the system settings (administrator), the machine will lock for 5 minutes if an 
incorrect login name or password is entered 3 times in a row.
Verify the login name and password that you should use with the administrator of the machine.
5
When you have finished using the 
machine and are ready to log out, press 
the [LOGOUT] key ( ).
 Note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as 
[LOGOUT] key ( ) input is treated as part of a fax number.
 If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto 
Clear activates, logout automatically takes place. However, when PC Scan mode is used, logout does not take 
place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on 
the machine and then log out.
 The administrator can clear the locked state. This is done from [User Control] and then [Default Settings] in the Web page 
menu.
 Depending on the LDAP authentication method, the [E-mail Address] key may appear. If the [E-mail Address] key appears 
in step 3, touch it.
A text entry screen will appear.
Enter your e-mail address. To enter text, see 6. ENTERING TEXT (page 66).
System Settings (Administrator): User Registration
A user name is stored when a user is registered in User Registration. Detailed information such as the login name, user 
number, and password are also stored. Ask the administrator of the machine for the information that you need to use the 
machine.
LOGOUT
Server 2
User 0002
OK
Please enter your login name /
E-mail address / password.         
User AuthenticationLogin NameUser NameE-mail Address
Password
Auth to:
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