Sharp AR M700U User Manual
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Table of Contents
Chapter 1 Introduction........................................................................\
...............................1
Overview........................................................................\
........................................................2
About This Guide........................................................................\
...........................................3
User’s Guide...](http://img.usermanuals.tech/thumb/68/37870/w64_Sharp_AR-M700U-2.png "Page 3
Table of Contents
Chapter 1 Introduction........................................................................\
...............................1
Overview........................................................................\
........................................................2
About This Guide........................................................................\
...........................................3
User’s Guide...")
![Page 4
Chapter 4 Working with Sharpdesk........................................................................\
.......17
Introduction........................................................................\
..................................................17
Viewing Images and Documents........................................................................\
.................17
Working within a Folder........................................................................\
.........................18...](http://img.usermanuals.tech/thumb/68/37870/w64_Sharp_AR-M700U-3.png "Page 4
Chapter 4 Working with Sharpdesk........................................................................\
.......17
Introduction........................................................................\
..................................................17
Viewing Images and Documents........................................................................\
.................17
Working within a Folder........................................................................\
.........................18...")
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Setup Required........................................................................\
.........................................30
Index Databases........................................................................\
..................................30
Ignored Words........................................................................\
.....................................31
Restrictions........................................................................\...](http://img.usermanuals.tech/thumb/68/37870/w64_Sharp_AR-M700U-4.png "Page 5
Setup Required........................................................................\
.........................................30
Index Databases........................................................................\
..................................30
Ignored Words........................................................................\
.....................................31
Restrictions........................................................................\...")
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Chapter 6 Composing with Sharpdesk........................................................................\
.48
Introduction........................................................................\
..................................................48
Starting Composer........................................................................\
........................................50
Menu Bar........................................................................\...](http://img.usermanuals.tech/thumb/68/37870/w64_Sharp_AR-M700U-5.png "Page 6
Chapter 6 Composing with Sharpdesk........................................................................\
.48
Introduction........................................................................\
..................................................48
Starting Composer........................................................................\
........................................50
Menu Bar........................................................................\...")
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Chapter 7 Sharpdesk Imaging........................................................................\
................58
Introduction........................................................................\
..................................................58
Basic Imaging Concepts........................................................................\
...............................58
What is Imaging?........................................................................\...](http://img.usermanuals.tech/thumb/68/37870/w64_Sharp_AR-M700U-6.png "Page 7
Chapter 7 Sharpdesk Imaging........................................................................\
................58
Introduction........................................................................\
..................................................58
Basic Imaging Concepts........................................................................\
...............................58
What is Imaging?........................................................................\...")
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Chapter 8 Converting Images to Text........................................................................\
....73
Introduction........................................................................\
..................................................73
Setting Convert by OCR Options........................................................................\
................74
Setting the Output File format........................................................................\
.................75...](http://img.usermanuals.tech/thumb/68/37870/w64_Sharp_AR-M700U-7.png "Page 8
Chapter 8 Converting Images to Text........................................................................\
....73
Introduction........................................................................\
..................................................73
Setting Convert by OCR Options........................................................................\
................74
Setting the Output File format........................................................................\
.................75...")
![Page 10
Overview
Working with Sharpdesk, you can:
• Scan Images and Documents Sharpdesk works with your scanner to let you read paper
documents into your PC using all of the scanning controls and options provided with your
TWAIN scanner or Sharp multi-functional peripheral (MFP) with the Network Scanner
Tool option. Sharpdesk provides you with both “simple” scanning op\
tions as well as
“advanced” options, giving you full control over scanning preferen\
ces.
• Convert Images to Text Text images...](http://img.usermanuals.tech/thumb/68/37870/w64_Sharp_AR-M700U-9.png "Page 10
Overview
Working with Sharpdesk, you can:
• Scan Images and Documents Sharpdesk works with your scanner to let you read paper
documents into your PC using all of the scanning controls and options provided with your
TWAIN scanner or Sharp multi-functional peripheral (MFP) with the Network Scanner
Tool option. Sharpdesk provides you with both “simple” scanning op\
tions as well as
“advanced” options, giving you full control over scanning preferen\
ces.
• Convert Images to Text Text images...")
Sharpdesk TM R3.1 User’s Guide Version 3.1.08 Sharpdesk User’s Guide i Downloaded From ManualsPrinter.com Manuals
Copyright © 2000-2004 by Sharp Corporation. All rights reserved. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under copyright laws. Trademark Acknowledgements Sharp® is a registered trademark of Sharp Corporation. Sharpdesk™ is a trademark of Sharp Corporation. Microsoft® and Windows® are registered trademarks of Microsoft Corporation. Internet Explorer®, Microsoft Word®, and Microsoft Excel® are registered trademarks of Microsoft Corporation. All other trademarks identified herein are the property of their respective owners. ii Sharpdesk User’s Guide Downloaded From ManualsPrinter.com Manuals
Table of Contents Chapter 1 Introduction........................................................................\ ...............................1 Overview........................................................................\ ........................................................2 About This Guide........................................................................\ ...........................................3 User’s Guide Organization..............................................................\ .......................................3 Definitions of Terms........................................................................\ ......................................4 Sharpdesk Online Help........................................................................\ ..................................4 Chapter 2 Installing Sharpdesk........................................................................\ ................5 Installation Procedure........................................................................\ .....................................5 Software Location........................................................................\ ......................................5 User File Location........................................................................\ .....................................5 Sharpdesk CD Installation........................................................................\ .........................6 Uninstalling Sharpdesk........................................................................\ ..................................7 Chapter 3 Sharpdesk Overview........................................................................\ ................8 Introduction........................................................................\ ....................................................8 Starting Sharpdesk........................................................................\ ..........................................9 Menu Bar........................................................................\ ...................................................9 Folder Window........................................................................\ ..........................................9 Toolbar........................................................................\ .......................................................9 Work Area........................................................................\ ................................................10 Output Zone........................................................................\ .............................................10 Status Bar........................................................................\ .................................................10 Scroll Bars........................................................................\ ................................................10 Navigating in Sharpdesk........................................................................\ ..............................11 Working with the Folder Window........................................................................\ ..........11 Right-Click Options........................................................................\ ............................11 The Sharpdesk Menu........................................................................\ ...............................13 The Sharpdesk Toolbar........................................................................\ ...........................15 The Sharpdesk Output Zone...............................................\ .............................................16 Exiting Sharpdesk........................................................................\ ........................................16 Sharpdesk User’s Guide iii Downloaded From ManualsPrinter.com Manuals
Chapter 4 Working with Sharpdesk........................................................................\ .......17 Introduction........................................................................\ ..................................................17 Viewing Images and Documents........................................................................\ .................17 Working within a Folder........................................................................\ .........................18 Working with Images........................................................................\ ..............................19 Combine........................................................................\ ..............................................19 Split........................................................................\ ......................................................19 Rotate........................................................................\ ...................................................19 Controlling the Desktop Display........................................................................\ .............20 Changing the Thumbnail Size........................................................................\ ............20 Adding/Removing an Application on the Output Zone............................................20 Set up Sharpdesk Entry Folder........................................................................\ ...........20 Viewing Image Files........................................................................\ ................................21 Setting the File Types to be Viewed by Sharpdesk Imaging....................................21 Notification of Changes to File Type Viewer............................................................21 Setting Export Options........................................................................\ ............................22 Changing the Default Export Resolution...................................................................22 Changing Color Settings........................................................................\ .....................22 Viewing a Document’s Property Details........................................................................\ 22 Organizing Files........................................................................\ ...........................................23 Selecting Files........................................................................\ ..........................................23 Opening Files........................................................................\ ...........................................23 Deleting Files........................................................................\ ...........................................24 Restoring a File........................................................................\ ........................................24 Moving Documents and Folders........................................................................\ .............24 Creating Folder Shortcuts........................................................................\ ........................24 Reordering Folders........................................................................\ ..................................24 Copying a File........................................................................\ ..........................................25 Renaming a File........................................................................\ .......................................25 Attaching a Document to Electronic Mail (Email).........................................................25 Scanning with Sharpdesk........................................................................\ .............................25 Scanning Documents........................................................................\ ...............................25 To scan an image from a scanner using the TWAIN driver:.....................................25 To scan an image from a scanner using the WIA driver:..........................................26 To scan an image from a camera using the WIA driver:...........................................26 Setting Scanning Options........................................................................\ ........................26 Viewing Scanned Images........................................................................\ ........................26 Changing Scanning Options........................................................................\ ....................28 Chapter 5 Searching with Sharpdesk........................................................................\ ....29 Introduction........................................................................\ ..................................................29 iv Sharpdesk User’s Guide Downloaded From ManualsPrinter.com Manuals
Setup Required........................................................................\ .........................................30 Index Databases........................................................................\ ..................................30 Ignored Words........................................................................\ .....................................31 Restrictions........................................................................\ ..........................................31 Searching........................................................................\ ......................................................32 To run a search........................................................................\ .........................................32 Search Query Syntax........................................................................\ ...............................32 Phrases........................................................................\ .................................................33 Wildcards (* and ?)........................................................................\ .............................33 Examining the Results........................................................................\ .............................35 Sorting the Results List................................................\ ....................................................36 Moving Files........................................................................\ ............................................36 Running Another Search........................................................................\ .........................36 Viewing the Last Search........................................................................\ ..........................36 Using Favorite Searches........................................................................\ ..........................36 Advanced Searching Techniques........................................................................\ ............37 File Attributes Tab........................................................................\ ..............................37 Document Properties Tab........................................................................\ ...................38 Favorites Button........................................................................\ ..................................38 Customizing Search Preferences........................................................................\ .................39 Setting up an Index........................................................................\ .......................................40 Creating a New Index Database........................................................................\ ..............40 Editing an Index Database........................................................................\ .......................43 Deleting an Index Database........................................................................\ .....................44 Setting up an Index Schedule........................................................................\ .......................44 Manually Indexing the Database........................................................................\ .............46 Monitoring the Indexing Process........................................................................\ ............46 Show Progress........................................................................\ .....................................47 Show Last Indexing........................................................................\ ............................47 Perform Indexing........................................................................\ ................................47 Cancel Indexing........................................................................\ ..................................47 Exit....................................................................\ ...........................................................47 Sharpdesk User’s Guide v Downloaded From ManualsPrinter.com Manuals
Chapter 6 Composing with Sharpdesk........................................................................\ .48 Introduction........................................................................\ ..................................................48 Starting Composer........................................................................\ ........................................50 Menu Bar........................................................................\ .................................................50 Toolbar........................................................................\ .....................................................50 Work Area........................................................................\ ................................................50 Reference Area........................................................................\ ........................................51 Menu Options........................................................................\ ..........................................51 Toolbar Options........................................................................\ .......................................52 Working with Composer........................................................................\ ..............................53 Loading Pages into Composer........................................................................\ ................53 Adding Pages into Composer........................................................................\ .............54 Adding Pages from Sharpdesk or Windows Explorer...............................................54 Creating Composer Documents........................................................................\ ..............54 Arranging Pages........................................................................\ ..................................54 Deleting Pages........................................................................\ .....................................55 Headers and Footers........................................................................\ ................................55 Applying Header/Footer to Selected Pages...............................................................55 Setting the Size of the Header/Footer band................................................................56 Setting the Text for the Header/Footer.......................................................................56 Attaching a Document to Email........................................................................\ ..............56 Saving Documents........................................................................\ ...................................56 Opening a Composer Document........................................................................\ .............57 Closing Composer........................................................................\ ........................................57 vi Sharpdesk User’s Guide Downloaded From ManualsPrinter.com Manuals
Chapter 7 Sharpdesk Imaging........................................................................\ ................58 Introduction........................................................................\ ..................................................58 Basic Imaging Concepts........................................................................\ ...............................58 What is Imaging?........................................................................\ .....................................58 Types of Images........................................................................\ .......................................59 Image File Formats........................................................................\ ..................................59 Image Documents........................................................................\ ....................................59 Sharpdesk Imaging........................................................................\ .......................................60 Imaging Application........................................................................\ ................................60 Display Images........................................................................\ ....................................60 Convert Image Files........................................................................\ ............................61 Change Image Display........................................................................\ ........................62 Scan Images.............................................................\ ....................................................62 Annotate Images........................................................................\ .................................62 Create a Contact Sheet........................................................................\ ........................63 Image Processing........................................................................\ ................................63 Using the Imaging Application........................................................................\ ...............64 Starting Sharpdesk Imaging........................................................................\ ................64 Finding an Image Document........................................................................\ ..............64 Setting Properties........................................................................\ ................................64 Finding Specified Properties............................................\ ...........................................65 Displaying an Image Document........................................................................\ ..............66 Opening the Document........................................................................\ .......................66 Changing the Display........................................................................\ ..........................66 Displaying and Changing Thumbnails.......................................................................67 Creating a Contact Sheet........................................................................\ .....................68 Annotating a Document...................................................\ ................................................68 Applying a Rubber Stamp........................................................................\ ..................68 Adding a Highlight........................................................................\ .............................70 Changing Highlight Properties........................................................................\ ...........70 Document Enhancement........................................................................\ .........................71 Removing Speckles From a Document......................................................................71 Straightening a Page........................................................................\ ...........................71 Sharpdesk User’s Guide vii Downloaded From ManualsPrinter.com Manuals
Chapter 8 Converting Images to Text........................................................................\ ....73 Introduction........................................................................\ ..................................................73 Setting Convert by OCR Options........................................................................\ ................74 Setting the Output File format........................................................................\ .................75 Setting the Original Document Layout........................................................................\ ...76 Setting Languages in Document........................................................................\ .............76 Selecting a User Dictionary........................................................................\ .....................77 Selecting an existing dictionary........................................................................\ ..........77 Modifying a user dictionary........................................................................\ ...............77 Creating a new User Dictionary........................................................................\ .........79 Setting the Reject Character........................................................................\ ....................79 Controlling the OCR Options Dialog........................................................................\ .....79 Convert an Image using Drag-and-Drop........................................................................\ .....79 Chapter 9 Glossary........................................................................\ ..................................81 viii Sharpdesk User’s Guide Downloaded From ManualsPrinter.com Manuals
1. Chapter 1 Introduction Welcome to Sharpdesk! This software offers you a complete, easy-to-use solution for organizing and working with your paper and electronic documents and images. Once a document has been saved to your PC, you can use Sharpdesk to organize it, view it, and then print it or e-mail it. Sharpdesk integrates the tools you need. This User’s Guide describes the standard features of Sharpdesk. Sharpdesk also works with other Sharp products that might add new capabilities to Sharpdesk that are not included in this Guide. The details of these new capabilities are described in the literature that comes with the Sharp product that “links in” to Sharpdesk. Sharpdesk User’s Guide 1 Downloaded From ManualsPrinter.com Manuals
Overview Working with Sharpdesk, you can: • Scan Images and Documents Sharpdesk works with your scanner to let you read paper documents into your PC using all of the scanning controls and options provided with your TWAIN scanner or Sharp multi-functional peripheral (MFP) with the Network Scanner Tool option. Sharpdesk provides you with both “simple” scanning op\ tions as well as “advanced” options, giving you full control over scanning preferen\ ces. • Convert Images to Text Text images scanned into Sharpdesk can be converted into editable text for use with common word processors. Sharpdesk uses an advanced Optical Character Recognition (OCR) engine that even preserves your document layouts. You can also convert an image containing text into a word processing format by s\ imply dragging it from any folder onto the Sharpdesk Output Zone. • Prepare Production Ready Documents Using Sharpdesk Composer, you can combine files of different types into a single production-ready document. For example, combine a Word® file with an Excel® file and then add in a Lotus® file. In general, any application that can send documents to a printer can contribute pages to a Composer document. Reorder pages as you want them to appear and then print the entire document into stapled sets, making a single trip to the printer to collect your new documents. • View Your Images Using Sharpdesk Imaging, viewing your stored images, scanned images, and digital camera images is quick and easy. • Distribute Your Documents Distribute documents by e-mail or print a hard copy as easily as dragging a file onto an icon on the Sharpdesk Output Zone. • Import/Export an Image or Document Import, store, and manage .BMP,.JPG, .PCX, or .TIF documents and images directly from Sharpdesk. • Advanced Search Capabilities Search for images and documents using a wide variety of search criteria including a single word, a phrase, or a list of words. Search for particular images or documents using a document path, image/document type, modified date, image/document size, a document’s property specifications, or Boolean operations “and”, “or”, “not”, or “near”. 2 Sharpdesk User’s Guide Downloaded From ManualsPrinter.com Manuals