Ricoh SP5100N User Manual

							1.3   
Printer overview
Front view
1
output tray8
handle
2
control panel9
paper level indicator
3
control board cover10
multi-purpose tray
4
tray 111
top cover
5
optional tray 2 12
output support
6
optional tray 313
multi-purpose tray 
paper width guides
7
optional tray 414
multi-purpose tray 
extension
* The figure above shows an SP 5100N 
with all available options.
Rear view
1
power switch5
parallel port
2
rear cover6
USB port
3
duplex unit7
network port
4
power receptacle
* The figure above shows an SP 5100N 
with all available options.
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							1.4   
Control panel overview
1Menu: Enters Menu mode and scrolls through the available 
menus.
2Scroll buttons: Scroll through the options available in the 
selected menu, and increase or decrease values.
3
OK: Confirms the selection on the display.
4
Back: Sends you back to the upper menu level.
5To n e r  S a v e: Allows you to save on toner by using less toner 
in printing.
6
Demo: Prints a demo page.
7
Stop: Stops an operation at any time.
8
Status: Indicates the status of your printer. See page 9.6.
Finding more information
You can find information for setting up and using your printer from the 
following resources, either printed or onscreen.
Quick Install 
GuideProvides information on setting up your printer 
and, therefore, be sure to follow the 
instructions in the guide to get the printer 
ready.
Online User’s 
GuideProvides you with step-by-step instructions for 
using your printer’s full features, and contains 
information for maintaining your printer, 
troubleshooting, and installing accessories.
This users guide also contains Network 
Printer Users Guide and the Software 
Section. Network Printer Users Guide 
provides you with information on setting up 
and connecting your printer to a network. 
Software Section provids you with 
information on how to print documents with 
your printer on various operating systems, and 
how to use the supplied software utilities..
Printer Driver 
HelpProvides you with help information on printer 
driver properties and instructions for setting up 
the properties for printing. To access a printer 
driver help screen, click Help from the printer 
properties dialog box.
Note
• You can access the user’s guides in 
other languages from the Manual 
folder on the printer driver CD.
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							1.5   
Selecting a location
Select a level, stable place with adequate space for air circulation. Allow 
extra space for opening covers and trays. 
The area should be well-ventilated and away from direct sunlight or 
sources of heat, cold, and humidity. Do not set the printer close to the 
edge of your desk or table.
Clearance space
Front: 482.6 mm (enough 
space so that trays can be 
opened or removed)
Back: 320 mm (enough space 
to allow opening of the rear 
cover or the duplex unit)
Right: 100 mm (enough space 
to allow opening of the control 
board cover)
Left: 100 mm (enough space 
for ventilation)
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							2.1   
2 System setup
This chapter shows menus you can set and provides basic settings for 
your printer. 
This chapter includes:
• Using control panel menus
• Menu overview
• Printing a demo page
• Changing the display language
• Using toner save mode
Using control panel menus 
A number of menus are available to make it easy for you to change the 
printer settings. The diagram on the next column shows the menus and 
all of the menu items available in each menu. The items in each menu 
and the options you can select are described in more detail in the tables 
beginning on page 2.2.
Accessing control panel menus
You can control your printer from the printer’s control panel. You can also 
set the control panel menus while printing.
1Press Menu until the menu you want appears on the bottom line of 
the display and press OK.
2Press the Scroll buttons until the desired menu item appears and 
press OK. 
3If the menu item has sub menus, repeat step 2.
4Press the Scroll buttons to access the desired setting option or the 
required value.
5Press OK to save your selection.
An asterisk (*) appears next to the selection on the display, 
indicating that it is now the default.
6Press Stop to return to Standby mode.
Note
• Print settings made from the printer driver on a connected 
computer override the settings on the control panel.
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							2.2   
Menu overview 
The control panel menus are used to configure the printer. The control 
panel provides access to the foling menus.
The menus in the colored characters appear only when the optional 
items are installed. 
a. Available with an optional hard disk.
b. Available with an optional duplex unit.
0.Job Manage.a
(See page 10.5.)
Active Job
Store Job
2. Layout
(See page 2.3.)
Orientation
Simplex Margin
Duplex
b
Duplex Marginb
6. Emulation
(See page 2.6.)
Emulation Type
Setup
3. Paper
(See page 2.4.)
Copies
Paper Size
Paper Type
Paper Source
Tray Chaining
5. System Setup
(See page 2.5.)
Date & Timea
Form Menua
Select Forma
Language
Power Save
Auto Continue
Altitude Adj.
Auto CR
Job Timeout
Maintenance
Clear Setting
4. Graphic
(See page 2.4.)
Resolution
Darkness
7. Network
(See page 2.7.)
TCP/IP
EtherTalk
Ethernet Speed
Clear Setting
Network Info
1. Information
(See page 2.2.)
Menu Map
Configuraton
Demo Page
Stored Job
a
Usage Pagea
Completed Joba
PCL Font List
PS3 Font List
Job manager menu
This menu is available when the optional hard disk is installed.
1. Information menu
This menu allows you to print printer information pages that give details 
about the printer and its configuration.
Note
• The default settings and available values of your printer could 
be differ from this guide.
ItemExplanation
Active JobThis menu shows the print jobs waiting to be 
printed. See page 10.6.
Store JobThis menu shows the print jobs stored in the 
installed hard disk. See page 10.5.
ItemExplanation
Menu MapThe menu map shows the layout and current 
settings of the control panel menu items.
ConfiguratonThe configuration page shows the printer’s 
current configuration.
Demo PageThe demo page allows you to check if your 
printer properly performs printing. See page 
2.7.
Stored JobThe stored job page shows the print file list 
stored in the optional hard disk.
Usage PageThe usage page contains the total number of 
pages printed by person or group. This page 
can be used for cost accounting.
Completed JobThe Completed Job page shows the list of 
completed print jobs. The list contains up to 50 
files from the latest print jobs.
PCL Font List 
PS3 Font List The font sample list shows all of the fonts 
currently available for the selected language.
Note
• This menu item is available when the 
optional hard disk is installed.
Note
• This menu item is available when the 
optional hard disk is installed.
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							2.3   
2. Layout menu
Use the 2. Layout menu to define all settings relating to output.
ItemExplanation
Orientation
Choose the default orientation of the print image 
on the page. 
Simplex 
Margin
Set the margin of print meterials for one-sided 
printing. You can increase or decrease the value in 
0.1 mm increments.
•Top Margin: Set the top margin, from 0 to 9.9 
mm. 
•Left Margin: Set the left margin, from 0 to 6.5 
mm.
Values: Portrait, Landscape
PortraitLandscape
Values: Top Margin: 0, Left Margin: 0
Duplex
To print on both sides of paper, choose the binding 
edge as follows.
•
Long Edge: Flip on the long edge. 
•
Short Edge: Flip on the short edge. 
Select Off to print on one side of the paper.
Duplex 
Margin
In this menu, you can set the margins for double-
sided printing. You can increase or decrease the 
value in 0.1 mm increments.
•To p  M a r g i n: Set the top margin, from 0.0 to 9.9 
mm.
•Left Margin: Set the left margin, from 0.0 to 9.9 
mm.
•Short Binding: Set the bottom margin of the 
back of the page for short binding, from 0 to 22 
mm.
•Long Binding: Set the right margin of the back 
of the page for long binding, from 0 to 22 mm.
ItemExplanation
Values: Off, Long Edge, Short Edge
Long Edge in the 
Portrait orientationLong Edge in the 
Landscape orientation
253
2
53
2
5
3
253
Short Edge in the 
Landscape orientation Short Edge in the 
Portrait orientation
Note
• This menu item is available when the 
optional duplex unit is installed.
Values: Top Margin/ Left Margin: 5.0, 
Short Binding/ Long Binding: 0
Note
• This menu item is available when the 
optional duplex unit is installed.
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							2.4   
3. Paper menu
Use the 3. Paper menu to define all settings relating to print meterials 
such as paper feed and exit, as well as size and type the specific print 
meterials you are using with your printer.
ItemExplanation
Copies
Set the default number of copies by selecting any 
number from 1 to 999. 
Paper Size
Depending on the paper source or duplex setting, 
available options vary.
Select the paper size currently loaded in the tray.
Paper Type
Select the paper type currently loaded in the tray.
Paper 
Source
Select which tray you want to use. 
• If you select 
Auto, the printer can automatically 
determine the source. 
•Select MP Tray or Manual Tray to use the multi-
purpose tray. If you select Manual Tray, you 
need to press OK each time you print a page.
•Tra y 2, Tray 3, or Tray  4 is available only when 
the corresponding tray is installed.
Tra y 
Chaining
When you select any other value except Auto from 
Paper Source and the selected tray is empty, you 
can set the printer automatically to print from other 
trays.
If this menu item is set to Off, the default LED lights 
red and the printer doesn’t work until you insert 
paper into the specified tray. 
Values: 1 ~ 999
Values: A4, A5, A6, JIS B5, ISO B5, Letter, Legal, 
Executive, No.10 Env., Monarch Env., DL Env., 
C5 Env., C6 Env., US Folio, Oficio, Custom Paper
Values: Plain Paper, Bond, Transparency, 
Envelope, Labels, CardStock, Preprinted, 
Color Paper, Thick, Thin
Values: Tray 1, Tray 2, Tray 3, Tray 4, MP Tray, 
Manual Tray, Auto
Values: Off, On
Graphic menu
Use the 4. Graphic menu to change settings affecting the quality of the 
printed characters and images.
ItemExplanation
Resolution
Specify the number of dots printed per inch (dpi). 
The higher the setting, the sharper printed 
characters and graphics.
• If your print jobs are mostly text, select 
600dpi-
Normal
 for the highest quality printing. 
• Select 
1200dpi-Best when your job contains 
bitmapped images, such as scanned photos or 
some graphics, that will benefit from enhanced 
line screening.
Darkness
You can lighten or darken the print on the page by 
changing the toner density setting. The 
Normal 
setting usually produces the best result. Use the 
Light toner density setting to save toner. 
Values: 600dpi-Normal, 1200dpi-Best
Values: Normal, Light, Dark
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							2.5   
System Setup menu
Use the 5. System Setup menu to configure a variety of printer features.
ItemExplanation
Date & Time
Form Menu
Select FormSee page 10.5 and 10.6.
Language
This setting determines the language of the text 
that appears on the control panel display and 
information printing.
Power Save
When the printer does not receive data for an 
extended period of time, power consumption is 
automatically lowered. You can set how long the 
printer waits before going to power save mode.
Auto 
Continue
This item determines whether or not the printer 
continues printing when it detects the paper 
unmatched to your paper setting. 
•Off: If a paper mismatch occurs, an error 
message will remain on the display and the 
printer will remain off-line until you insert the 
correct paper.
•On: If the paper mismatch occurs, an error 
message will display. The printer will go offline 
for 30 seconds, then automatically clear the 
message and continue printing. 
Altitude Adj.
You can optimize print quality according to your 
altitude.
Auto CR
This item allows you to append the required 
carriage return to each line feed. 
Refer to the following samples: 
Note
• This menu item is available when the 
optional hard disk is installed.
Values: English, FRANCAIS, Espanol, 
Portugues E., Portugues B., Deutsch, Italiano...
Values: [ 5 ] Min, [ 10] Min, [ 15 ] Min, [ 30 ] Min, 
[ 60 ] Min, [ 120 ] Min
Values: Off, On
Values: Plain, High, Higher, Highest
Values: LF, LF+CR
LF LF+CR  
 AA
     BB
         CC
 
 AA
 BB
 CC
Job Timeout
You can set the length of time the printer waits 
before printing the last page of a print job that 
does not end with a command to print the page. 
When a print time-out occurs, the printer prints the 
page in the print buffer.
MaintenanceThis item allows you to maintain your printer.
•
Clean Drum: Cleans the OPC drum of the toner 
cartridge and produces a cleaning sheet with 
toner debris on it.
•
Clean Fuser: Cleans the fuser unit inside of the 
printer and produces a cleaning sheet with 
toner debris on it.
•
CLR Empty MSG.: Prevents the To n e r  L o w 
Replace Toner message from appearing on the 
display. Once you have selected On, this 
setting will be permanently written to the 
memory of the toner cartridge, and this menu 
will be disappeared from the 
Maintenance 
menu.
•
Supplies Life: Allows you to check how many 
pages have been printed and how much toner 
are left in the cartridge.
Clear SettingThis menu item allows you to restore the printer’s 
factory default settings.
ItemExplanation
Values:[0-1800] sec:15
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							2.6   
Emulation menu
Use the 6. Emulation menu to configure printer language emulation.
PCL
This menu sets the PCL emulation configuration. You can set the font 
type, symbol type, lines per page, and font size. 
ItemExplanation
Emulation 
Ty p e
The printer language defines how the computer 
communicates with the printer. 
If you select Auto, your printer can change the 
printer language automatically.
Setup
See the following tables to configure properties of the 
printer language.
ItemExplanation
Typeface
You can select the standard font to be used in PCL 
emulation. 
• PCL1~PCL7’s interval between letters is fixed, and 
PCL8~PCL45’s interval is proportional to the font 
type and font size. You can adjust the font size of 
PCL1~PCL7 using the Pitch item, and 
PCL8~PCL45 can do using 
Point Size item.
• PCL46~PCL54’s interval and font size are fixed. 
Symbol
This item selects the symbol set to be used in PCL 
emulation. The symbol is the group of numbers, 
marks, and special signs being used when printing 
letters.
Depending on the Typeface setting, available symbol 
sets vary.
Point Size
When you select one between PCL8 and PCL45 from 
the 
Typeface menu, you can determine the font size by 
setting the height of the characters in the font. 
Courier
This item lets you select the version of Courier font to 
use.
Values: Auto, PCL,  PostScript, HEXDUMP, PS3
Values: PCL, PostScript, 
Values: PCL1 ~ PCL54
Values: ROMAN8 ~ PCCYRIL    
Values: 4.00 ~ 999.75 (0.25 unit)       
Values: Regular, Dark
PostScript
This menu provides you with the Print PS Error menu item. Pitch
When you select one between PCL1 and PCL7 from 
the 
Typeface menu, you can determine the font size by 
setting the number of characters that will print in one 
horizontal inch of type. The default value, 10 is the 
best size. 
Lines
This item allows you to set vertical spacing from 5 to 
128 lines for the default paper size. The default 
number of lines may differ according to the paper size 
and printing orientation. 
ItemExplanation
Print PS 
Error
You can select whether or not your printer prints an 
error list when a PS error occurs.
• Select On to print PS 3 emulation errors. If an error 
occurs, the job stops processing, the error message 
prints, and the printer flushes the job. 
• If this menu is set to Off, the job is flushed without an 
indication of the error.
ItemExplanation
Values: 0.44 ~ 99.99 (0.01 unit)     
Values: [5 ~ 128]:64     
Values: On, Off 
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							2.7   
Network menu
This menu lets you configure the network interface installed in your 
printer. You can reset the network interface and print a configuration 
page. For details, see page 4.1.
Printing a demo page
After setting up your printer, print a demo page to make sure that the 
printer is operating correctly.
Press and hold Demo for about 2 seconds.
Or,
1Press Menu and then OK when 1. Information appears.
2Press the Scroll buttons until Demo Page appears and press OK.
3Press OK when Ye s appears.
A demo page prints out.
ItemExplanation
TCP/IP
This item allows you to manually set the TCP/IP 
addresses or receive the addresses from the 
network.
•DHCP: The DHCP server allots the IP address to 
you automatically.
•BOOTP: The BOOTP server allots the IP address 
to you automatically. 
•Static: You can enter IP Address, Subnet Mask, 
and Gateway manually. 
EtherTalk
This item lets you select whether or not you use the 
EtherTalk protocol. Select On to use the protocol.
Ethernet 
Speed
This item allows you to select the ethernet speed.
Clear 
SettingThis item performs a simple reset and restores the 
factory default settings for the network 
configuration. This setting will only take effect after 
you restart the printer.
Network 
InfoThis item prints a page showing the network 
parameters you set. 
Values: DHCP, BOOTP, Static
Values: Off, On
Values: Auto, 10M Half, 10M Full, 100M Half, 
100M Full
Changing the display language
To change the language that is displayed on the control panel, follow 
these steps:
1Press Menu until 5. System Setup appears on the bottom line of 
the display and press OK.
2Press the Scroll buttons until Language appears and press OK.
3Press the Scroll buttons to select the language you want and press 
OK.
4Press Stop to return to Standby mode.
Using toner save mode
Toner save mode allows the printer to use less toner on each page. 
Activating this mode extends the life of your toner cartridge and reduces 
your cost per page beyond what one would experience in the normal 
mode, but it reduces print quality. This setting is not available with the 
1200dpi-Best setting.
There are two ways to enable this mode:
Using the control panel button
Press Toner Save on the control panel. The printer must be in Standby 
mode; the Status LED lights green and Ready is shown on the display.
• If the button backlight is on, the mode is enabled and the printer uses 
less toner to print a page.
• If the button backlight is off, the mode is disabled and the printer 
prints in normal mode.
From the software application
You can set toner save mode from the printer properties window on your 
printer driver. See the Software Section.
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