Ricoh SP3200SF User Manual

							
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, please be sure to read 
the Safety Information in this manual before using the machine.
Laser MFP
User’s Guide
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Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, incidental or consequential 
damages as a result of handling or operating the machine.
Copyright © 2007.
• Centronics is a trademark of Centr onics Data Computer Corporation.
• PCL and PCL 6 are trademarks of Hewlett-Packard company.
• Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Win dows NT 4.0, Windows XP, and Windows 2003 are registered trademar ks of 
Microsoft Corporation.
• PostScript 3 is a trademark of Adobe System, Inc.
• UFST® and MicroType™ are registered  trademarks of Monotype Imaging Inc.
• TrueType, LaserWriter and Macintosh  are trademarks of Apple Computer, Inc.
• All other brand or product names are trademarks of  their respective companies or organizations.
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CONTENTS
1.  Introduction
Special features  ...................................................................................................................................................... 1.1
Printer overview  .............................................................................................................. ........................................ 1.2
Understanding the Status LED ....... ......................................................................................................................... 1.4
Finding more information  ...................................................................................................... .................................. 1.4
Selecting a location  .......................................................................................................... ....................................... 1.5
2.  System setup
Menu overview  ........................................................................................................................................................ 2.1
Changing the display language  ......... ...................................................................................................................... 2.2
Setting the date and time  ...... ............................................................................................... ................................... 2.2
Changing the default mode  ......... ............................................................................................ ................................ 2.2
Setting sounds  .............. .......................................................................................................................................... 2.3
Entering characters using the number keypad ........... ............................................................................................. 2.3
Using the save modes ...... .......................................................................................... ............................................. 2.4
Setting print job timeout  ........... ............................................................................... ................................................ 2.4
3.  Software overview
Supplied software ............................................................................................................. ....................................... 3.1
Printer driver features ....................................................................................................... ....................................... 3.2
System requirements  ........................................................................................................... ................................... 3.2
4.  Network setup
Introduction ............................................................................................................................................................. 4.1
Supported operating systems  ........... ...................................................................................................................... 4.1
Configuring TCP/IP  ............................................................................................................ ..................................... 4.1
Configuring EtherTalk  ......................................................................................................... .................................... 4.2
Setting Ethernet speed ........................................................................................................ .................................... 4.2
Restoring the network configuration ........................................................................................... ............................. 4.2
Printing a network configuration page  ......................................................................................... ............................ 4.2
5.  Loading originals and print media
Loading originals  ..................................................................................................................................................... 5.1
Selecting print media ................ ......................................................................................... ...................................... 5.2
Loading paper  ................................................................................................................. ........................................ 5.5
Setting the paper size and type  ... ............................................................................................ ................................ 5.8
Selecting an output location  .. ................................................................................................ .................................. 5.8
6.  Copying
Selecting the paper tray  ...................................................................................................... .................................... 6.1
Copying ....................................................................................................................... ............................................ 6.1
Changing the settings for each copy  ....................................................................................................................... 6.1
Changing the default copy settings  ......................................................................................................................... 6.2
Using special copy features  ................................................................................................... ................................. 6.2
Copying on both sides of paper  ................................................................................................ .............................. 6.4
Setting copy timeout ........................................ ........................................................................................................ 6.4
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7.  Basic printing
Printing a document  ................................................................................................................................................ 7.1
Canceling a print job  ......................................................................................................... ...................................... 7.1
8.  Scanning
Scanning basics  ...................................................................................................................................................... 8.1
Scanning to an application using a local connection  ............................................................................................... 8.1
Scanning using a network connection .................. ................................................................................................... 8.2
Changing the settings for each scan  job ................................................................................................................. 8.5
Changing the default scan settings  ......................................................................................................................... 8.5
Setting up Address Book ....................................................................................................... .................................. 8.5
9.  Faxing
Setting the fax header  ............................................................................................................................................. 9.1
Adjusting the document settings  ............................................................................................... .............................. 9.1
Sending a fax automatically  ................................................................................................... ................................. 9.2
Sending a fax manually  ........................................................................................................ ................................... 9.2
Confirming a transmission ..................................................................................................... .................................. 9.3
Automatic redialing ........................................................................................................... ....................................... 9.3
Redialing the last number  ..................................................................................................... .................................. 9.3
Selecting the paper tray  ...................................................................................................... .................................... 9.3
Changing receiving modes .. .................................................................................................... ................................ 9.3
Receiving automatically in Fax mode ........................................................................................... ........................... 9.4
Receiving manually in Tel mode  ................................................................................................ ............................. 9.4
Receiving manually using an extension telephone  ....... .......................................................................................... 9.4
Receiving automatically in Ans/Fax mode  ................. ............................................................................................. 9.4
Receiving faxes using DRPD mode  ............................................................................................... ......................... 9.4
Receiving in secure receiving mode  ............................................................................................ ........................... 9.5
Receiving faxes in memory  ..................................................................................................... ................................ 9.5
Printing received faxes on both sides of paper  .... ................................................................................................... 9.6
Sending a fax to multiple destinations ............... ...................................................................................................... 9.6
Sending a delayed fax ......................................................................................................... .................................... 9.7
Sending a priority fax  ................................... ........................................................................................................... 9.7
Forwarding faxes ...................... ........................................................................................ ....................................... 9.8
10. Fax setup
Changing the fax setup options ................................................................................................ ............................. 10.1
Changing the default document settin gs ............................................................................................................... 10.2
Printing sent fax report automatically  ........................................................................................ ............................ 10.2
Change the dial tone detection sett ings ................................................................................................................ 10.2
Setting up Phone Book  ......................................................................................................... ................................ 10.3
11. Using USB flash memory
About USB memory  .............................................................................................................. ................................ 11.1
Plugging in a USB memory device . ....................................................................................................................... 11.1
Scanning to a USB memory device  ............................................................................................... ....................... 11.1
Printing from a USB memory device  ............................................................................................. ........................ 11.2
Backing up data  ............................................................................................................... ..................................... 11.3
Managing USB memory  ........................................................................................................... ............................. 11.3
12. Supplies and accessories
Toner cartridges  .............................................................................................................. ...................................... 12.1
Accessories ................................................................................................................... ........................................ 12.1
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13. Maintenance
Printing reports  ...................................................................................................................................................... 13.1
Cleaning your machine  ..................................... .................................................................................................... 13.2
Maintaining the toner cartridge .......................... .................................................................................................... 13.3
Managing your machine from the website  ........................................................................................ .................... 13.6
Checking the machine’s serial numbe r .......................................................................................... ....................... 13.6
14. Troubleshooting
Clearing document jams  ........................................................................................................ ............................... 14.1
Clearing paper jams  ........................................................................................................... ................................... 14.2
Understanding display messages  ....... .................................................................................................................. 14.7
Toner cartridge-related messages  .............................................................................................. ........................ 14.10
Solving other problems  ........................................................................................................ ............................... 14.11
15. Installing accessories
Precautions when installing accessories ....................................................................................... ........................ 15.1
Installing a memory DIMM  ................................... ................................................................................................. 15.1
16. Specifications
General specifications  ..................................... ...................................................................................................... 16.1
Printer specifications  ........................................................................................................ ..................................... 16.1
Scanner and copier specifications  ............................................................................................. ........................... 16.2
Facsimile specifications  ........... ........................................................................................... .................................. 16.2
Index
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