Ricoh Aficio MP161LN User Manual

							Settings You Can Change with User Tools
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❖Ppr Tray Priority:Copier (copier)
You can specify the tray to supply paper for output.
Note
❒Default: Tray 1 
❖Ppr Tray Priority:Printer (printer)
You can specify the tray to supply paper for output.
Note
❒Default: Tray 1 
Timer Settings
❖Auto Off Timer
After a specified period has passed, following job completion, the machine
automatically turns off, in order to conserve energy. This function is called
“Auto Off”. 
The machine status after the Auto Off operation is referred to as “Off mode”,
or “Sleep mode”. For the Auto Off Timer, specify the time to elapse before
Auto Off.
Note
❒Default: 1 min. 
❒The time can be set from 1 to 240 minutes, using the number keys.
❒From “Off mode” or “Sleep mode”, the machine is ready to use within 10
seconds.
❒Auto Off may not work when error messages appear.
❖Energy Saver Timer
The machine automatically enters Low Power mode automatically after a job
is finished, and the selected time elapsed.
Note
❒Default: 1 min. 
❒The time can be set from 1 to 240 minutes, using the number key.
❒Energy Saver may not work when error messages appear.
❒The machine automatically prints any printer data received while in Ener-
gy Saver mode.
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							User Tools ( System Settings )
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❖System Auto Reset Timer
The System Reset setting automatically switches the screen to that of the func-
tion set in Function Priority when no operations are in progress, or when an
interrupted job is cleared. This setting determines the system reset interval.
See p.23 “Function Priority”.
Note
❒Default: On, 60 sec. 
❒The time can be set from 10 to 999 seconds in 1 second increments, using
the number keys.
❒When the set time has passed, the control panel returns to the menu that
was displayed before the {User Tools/Counter} key was pressed.
❖Copier Auto Reset Timer
Specify the time to elapse before copier modes reset.
Note
❒If [Off] is selected, the machine does not automatically switch to the user
code entry screen.
❒Default: On, 60 sec. 
❒The time can be set from 10 to 999 seconds, using the number keys.
Key Operator Code
The key operator must set the following items. For settings or more information,
contact the key operator.
It is recommended that the key operator program a key operator code when per-
forming the settings. See p.27 “Key Operator Code”.
❖User Code Man.:Copier
Allows you to control who uses the machine by setting codes for users.
User codes must be registered for user code management.
Note
❒Default: Off 
❒By using [Auto Program] for the printer, you can keep a print log for each
user code entered from the driver.
❖Key Counter Management
Use the key counter to specify whether users are restricted or not.
Note
❒Default: Off 
❒ [Key Counter Management] will only be displayed when the key counter is
set.
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							Settings You Can Change with User Tools
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❖Key Operator Code
Specify whether or not to use passwords (max. eight digits) to control Key
Operator Tools settings for key operator code.
Note
❒Default: Off 
❒If you select [On], enter the key operator code (max. eight digits) using the
number keys, and then select [On:Partial] or [On:All] to set the access limit.
If you selected [On:Partial] 
A key operator code is only required for the Timer Settings, and Key
Operator Tools for System Settings, [Menu Protect] can be set for [Mainte-
nance] in Printer Features. If you set [Menu Protect], you can set the key
operator code for some Printer Features. See “Printer Features Parame-
ters”, Printer/Scanner Reference.
If you selected [On:All] 
A key operator code is required to access all items in System Settings,
Copier Features, Printer Features, and Scanner Features.
❒If you select [On:All], you must enter a key operator code to access the Key
Operator Code display.
❖Display/Print Counter
Allows you to view and print the number of prints.
 Display/Print Counter
Displays the number of prints for each function (Total, Copier, Printer, and
Duplex).
Print Counter List
Prints out a list of the number of prints made under each function.
 To print the counter list
APress the {User Tools/Counter} key.
BSelect [System Settings] using {U} or {T}, and then press the {OK} key.
ARK004S
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							User Tools ( System Settings )
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CSelect [Key Operator Tools] using {U} or {T}, and then press the {OK}
key.
DSelect [Display/Print Counter] using {U} or {T}, and then press the {OK}
key.
EPress [Print].
FPress the {Start} key.
GPress the {User Tools/Counter} key.
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							Settings You Can Change with User Tools
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❖Counter per User Code
Allows you to view and print the numbers of prints accessed with user codes,
and to set those values to 0.
Note
❒Press {U} and {T} to show all the numbers of prints. 
❒The number of prints may differ from the counter value shown in Dis-
play/Print Counter.
 Print counter per user code
Prints the number of prints made under each user code.
 Clear counter per user code
Sets the number of prints made under each user code to 0.
❒Print list for each user code, see p.32 “Printing the Counter for Each User
Code”.
 Print counter for all user codes
Prints the number of prints made under all user codes.
 Clear counter for all user codes
Sets the number of prints made under all user codes to 0.
❖Program/Change User Code
You can register, change, and delete user codes. For details about these oper-
ations, see p.30 “User Code”.
Note
❒You can register up to 50 user codes.
❖AOF (Always On)
Specify whether or not to use Auto Off.
Note
❒Default: On 
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							User Tools ( System Settings )
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3User Code
Register user codes to restrict copier
functions to certain users, and check
on their use of copier functions:
Registering a New User Code
APress the {User Tools/Counter} key.
BSelect [System Settings] using {U} or
{T}, and then press the {OK} key.
CSelect [Key Operator Tools] using
{U} or {T}, and then press the
{OK} key.
DSelect [Program/Change User Code]
using {U} or {T}, and then press
the {OK} key.
ESelect [Program] using {U} or {T},
and then press the {OK} key.
FEnter the user code using the
number keys, and then press the
{OK} or {#} key.
The “ 
Programmed ” message ap-
pears, and then the “ User Code ”
display returns.
GPress the {User Tools/Counter} key.
Changing a User Code
Note
❒Even if you change a user code, the
counter value will not be cleared.
APress the {User Tools/Counter} key.
BSelect [System Settings] using {U}
or {T}, and then press the {OK}
key.
CSelect [Key Operator Tools] using
{U} or {T}, and then press the
{OK} key.
DSelect [Program/Change User Code]
using {U} or {T}, and then press
the {OK} key.
ESelect [Change] using {U} or {T},
and then press the {OK} key.
ARK004S
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							User Code
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FEnter the registered user code you
want to change using the number
keys, and then press the {OK} or
{#} key.
Note
❒When you select the user code
from the User Code List, press
[List]. Select the user code you
want to change using {U} or
{T}, and then press the {OK}
key twice.
GEnter the new user code using the
number keys, and then press the
{OK} or {#} key.
The “ 
Programmed ” message ap-
pears, and then the “ User Code ”
display returns.
HPress the {User Tools/Counter} key.
Deleting a User Code
Important
❒This operation also deletes user
codes registered to multiple func-
tions. User control via the deleted
user code is no longer possible.
APress the {User Tools/Counter} key.
BSelect [System Settings] using {U}
or {T}, and then press the {OK}
key.
CSelect [Key Operator Tools] using
{U} or {T}, and then press the
{OK} key.
DSelect [Program/Change User Code]
using {U} or {T}, and then press
the {OK} key.
ESelect [Delete] using {U} or {T},
and then press the {OK} key.
FSelect [Per User Code] or [All User
Codes] using {U} or {T}, and then
press the {OK} key.
When selecting [All User Codes], a
confirmation message appears.
Press [Yes], and then proceed to
step 
I.
GEnter the registered user code you
want to delete using the number
keys, and then press the {OK} or
{#} key.
Note
❒When you select the user code
from the User Code List, press
[List]. Select the user codes you
want to delete using {V}, and
then press the {OK} key.
A confirmation message appears.
HPress [Yes].
The “Deleted.” message appears,
and then the “User Code” display
returns.
IPress the {User Tools/Counter} key.
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							User Tools ( System Settings )
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Displaying the Counter for 
Each User Code
You can check the counter for each
user code.
APress the {User Tools/Counter} key.
BSelect [System Settings] using {U}
or {T}, and then press the {OK}
key.
CSelect [Key Operator Tools] using
{U} or {T}, and then press the
{OK} key.
DSelect [Counter per User Code] using
{U} or {T}, and then press the
{OK} key.
ESelect [Display] using {U} or {T},
and then press the {OK} key.
The counter for each user code will
be displayed.
FPress the {User Tools/Counter} key.
Printing the Counter for Each 
User Code
You can print out the counter for each
user code.
APress the {User Tools/Counter} key.
BSelect [System Settings] using {U}
or {T}, and then press the {OK}
key.
CSelect [Key Operator Tools] using
{U} or {T}, and then press the
{OK} key.
DSelect [Counter per User Code] using
{U} or {T}, and then press the
{OK} key.
ESelect [Print] using {U} or {T} and
then press the {OK} key.
FPress the {Start} key.
The counter list prints out.
GPress the {User Tools/Counter} key.
Clearing the Counter
APress the {User Tools/Counter} key.
BSelect [System Settings] using {U}
or {T}, and then press the {OK}
key.
CSelect [Key Operator Tools] using
{U} or {T}, and then press the
{OK} key.
DSelect [Counter per User Code] using
{U} or {T}, and then press the
{OK} key.
ESelect [Clear] using {U} or {T},
and then press the {OK} key.
A confirmation message appears.
FPress [Yes].
The “Counter has been cleared.”
message appears, and then the
“Codes:Counters” display returns.
GPress the {User Tools/Counter} key.
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							33
4. Troubleshooting
If Your Machine Does Not Operate As You 
Want
The following chart gives explanations of common problems and messages. If
other messages appear, follow the instructions displayed.
Note
❒For further “Troubleshooting”, refer to the other manuals for this machine.
See p.i “Manuals for This Machine”.
Problem Causes Solutions
“ 
Please wait. ” ap-
pears.This message appears 
when you turn on the oper-
ation switch or change the 
toner bottle.Wait for the machine to get ready.
The display is off. The machine is in Energy 
Saver mode.Turn on the operation switch.
The operation switch is 
turned off.
Nothing happens when the 
operation switch is turned 
on.The main power switch is 
turned off.Turn on the main power switch.
The user code entry dis-
play appears.Users are restricted by user 
management.Enter the user code (up to eight dig-
its), and then press the {OK} or {#} 
key.
The main power indicator 
continues blinking and 
does not turn off when 
pressed.This occurs in the follow-
ing case:
 The machine is commu-
nicating with external 
equipment.Check if the machine is communi-
cating with a computer.
Original images are print-
ed on the reverse side of 
the paper.You may have loaded the 
paper incorrectly.Load paper correctly. Load paper 
into Tray 1-4 with the print side up, 
and bypass tray with the print side 
down.
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							Troubleshooting
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Problem Causes Solutions
Misfeeds occur frequently. Copy paper size setting is 
not correct.Set the proper paper size. See p.24 
“Paper Size: Tray 1–2” and p.48 
“Copy Paper”.
The trays back fence may 
not be set properly.Check the back fence is set properly. 
See p.37 “Changing the Paper Size”.
An error message remains, 
even if misfed paper is re-
moved.When a misfeed message 
appears, it remains until 
you open and close the cov-
er, as required.Clear misfed paper, and then open 
and close the front cover. See p.35 
“x Clearing Misfeeds”.
Cannot print in duplex mode.You cannot use paper in 
the bypass tray for duplex 
printing.For duplex printing, select Tray 1-2 
in copier mode or with the printer 
driver.
 [Off] is selected for [Duplex] 
in Printer Features.Select [On] for [Duplex] in Printer 
Features. See “Paper Input: Duplex” 
Printer/Scanner Reference.
You forgot your key opera-
tor code.— Contact your service representative.
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