Panasonic Kx Tg6841 Operating Instructions Manual

							Recording y
our greeting messageHandset
1 MM

ENUN#302
2 Mb N:  “Yes ” a  M SELECT N
3 After a beep sounds, hold the handset
about 20 cm (8 inches) away and speak
clearly into the microphone (2 minutes
max.).
4 Press  MSTOP N to stop recording.
5 MOFF N Using a pre-recorded greeting
m

essage
The unit provides 2 pre-recorded greeting
messages:
– If you erase or do not record your own greeting message, the unit plays a
pre-recorded greeting asking callers to
leave a message.
– If the message recording time (page 46) is set to  “Greeting only ”, callers’
messages are not recorded and the unit
plays a different pre-recorded greeting
message asking callers to call again. Resetting to a pre-recorded greeting
m

essage
If you want to use a pre-recorded greeting
message once you record your own greeting
message, you need to erase your own
greeting message. Handset
1 MM

ENUN#304
2 MYES N a  M OFF N Playing back the greeting
m

essage Handset
1 MM

ENUN#303
2 To exit, press  MOFF N. Listening to messages
u
 sing the base unit
When new messages have been recorded:
– M N
 
on the base unit flashes.
– “New message ” is displayed.
Press  M N
 
(PLAY).
R If new messages have been recorded, the
base unit plays back new messages.
R If there are no new messages, the base
unit plays back all messages. Operating the answering system
d

uring playback Key Operation
M D N 
or  MC N Adjust the speaker
v
olume
M N
Repeat message *
 1
M N
Skip message
M P
AUSE N Pause message
T
o resume playback,
press  M N
.
M n N 
(STOP) Stop playback
ME
RASE N Erase currently playing
m essage *1 If pressed within the first 5 seconds of a
m
 essage, the previous message is
played. Calling back (Caller ID
s

ubscribers only)
If caller information was received for the call,
you can call the caller back while listening to a
message.
Press  MZ N during playback.
R To edit the number before calling back,
press  MEDIT N repeatedly until the phone
number is shown in the desired format
(page 37).
For assistance, please visit http://www.panasonic.com/help 41Answering System
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							Erasing all messages
P
ress  MERASE N 2 times while the unit is not in
use. Listening to messages
u
 sing the handset
When new messages have been recorded,
“ New message ” is displayed.
1 To listen to new messages:
MPLAY N*1
or
M MENU N#323
To listen to all messages:
M MENU N#324
2 When finished, press  MOFF N.
*1 If there are no new messages in the answering system,  MPLAY N is not
displayed.
Note:
R To switch to the receiver, press  M N
. Operating the answering system
M
M

ENU N a  M b N:  “Answering device ” a
M SELECT NKey Operation
M D N 
or  MC N Adjust the receiver/speaker
v
olume (during playback)
1  
or  MF N Repeat message (during
p
layback) *1
2  
or  ME N Skip message (during
p
layback)
3 Enter the “S
 ettings” menu
4 Play new messages
5 Play all messages
6 Play greeting message
76 Record greeting message
8 Turn answering system on
M P
AUSE N
Pause message * 2 Key Operation
9  
or
MSTOP N Stop recording
S
top playback
0 Turn answering system off
*4 *
 3
Erase currently playing
m
essage
*5 Erase all messages
*6 Reset to a pre-recorded
g

reeting message *1 If pressed within the first 5 seconds of a
m
 essage, the previous message is
played.
*2 To resume playback: Mb N:  “Playback ” a  M SELECT N
*3 You can also erase as follows: MPAUSE N a  M b N:  “Erase ” a
M SELECT N a  M b N:  “Yes ” a  M SELECT N Calling back (Caller ID
s

ubscribers only)
If caller information is received for the call, you
can call the caller back while listening to a
message.
1 Press  MPAUSE N during playback.
2 Mb N:  “Call back ” a  M SELECT N Editing t
he number before calling back
1 Press  MPAUSE N during playback.
2 Mb N:  “Edit & Call ” a  M SELECT N
3 Press  MEDIT N repeatedly until the phone
number is shown in the desired format
(page 37).  a M N
Erasing all messages
1
MM

ENUN#325
2 Mb N:  “Yes ” a  M SELECT N a  M OFF N
42 For assistance, please visit http://www.panasonic.com/helpAnswering System
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							Advanced new message
a lerting features Audible message alert
T

his feature allows the base unit to beep to
inform you of a new message arrival when
new messages are recorded. The base unit
beeps 2 times every minute until you listen to
the messages, if the  “Base unit beep ”
setting is turned on. The default setting is
“ Off ”. Handset
1 MM

ENUN#339
2 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N
Note:
R When the silent mode is activated
(page 32), the base unit beeps will not
sound. New message alert by a call
T

his feature allows the unit to make a call to
the pre-stored phone number and inform you
that a new message has been received by
announcement.
To use this feature, you must:
– store a phone number to which the unit makes the call to.
– turn on the new message alert setting.
After you answer the new message alert call,
you can listen to messages from that call
(page 44).
Important:
R The unit makes a call to the pre-stored
phone number after the new message is
recorded:
– If the call is answered, the
announcement is repeated for about 1
minute.
– If nobody answers within 1 minute, the unit will not retry the call. Storing a phone number to which the
u

nit makes an alert call Handset
n F

rom the phonebook:
1 MMENU N#338
2 Mb N:  “Notification to ” a
M SELECT N a  M ADD N
3 Mb N:  “Phonebook ” a  M SELECT N
4 Mb N: Select the desired phonebook
entry.  a M SAVE N a  M OFF N
n By entering a phone number:
1 MMENU N#338
2 Mb N:  “Notification to ” a
M SELECT N a  M ADD N
3 Mb N:  “Manual ” a  M SELECT N
4 Enter the desired name (16 characters
max.; page 22).  a M OK N
5 Enter the desired number (24 digits
max.).  a M OK N a  M SELECT N a
M OFF N Turning on/off the new message alert
s

etting Handset
1 MM

ENUN#338
2 Mb N:  “On/Off ” a  M SELECT N
3 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N Editing the set phone number
Handset
1 MM

ENUN#338
2 Mb N:  “ Notification to ” a  M SELECT N
3 MMENU N a  M b N:  “Edit ” a  M SELECT N
4 Edit the name if necessary (16 characters
max.; page 22).  a M OK N
5 Edit the phone number if necessary (24
digits max.).  a M OK N a  M SELECT N a
M OFF N
For assistance, please visit http://www.panasonic.com/help 43Answering System
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							Erasing the set phone number
Handset
1 MM
ENUN#338
2 Mb N:  “ Notification to ” a  M SELECT N
3 MMENU N a  M b N:  “Erase ” a  M SELECT N
4 Mb N:  “Yes ” a  M SELECT N a  M OFF N
R The new message alert setting is
turned off. Activating/inactivating the remote
a

ccess code to play messages
If you activate this feature, you must enter the
remote access code (page 44) to play the
new message from the new message alert
call. This is so that unauthorized parties
cannot listen to your messages. The default
setting is  “Inactivate ”.
– “Inactivate ”: You can listen to the
message by pressing  4 to play new
messages (without entering the remote
access code).
– “Activate ”: You must enter your remote
access code (page 44) and then press  4
to play new message. Handset
1 MM

ENUN#338
2 Mb N:  “Remote code ” a  M SELECT N
3 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N Listening to messages
A

fter you answer the new message alert, you
can listen to the messages as follows.
n When the remote access code is set to
“Inactivate ”:
Press  4 to play the new message during
the announcement.
n When the remote access code is set to
“Activate ”:
1 Enter the remote access code
(page 44) during the announcement.
2 Press  4 to play the new message. Note:
R
A

fter listening to new messages, you can
press  #9 during the call to turn off the
new message alert by a call feature.
R Even if the unit makes a new message alert
call, the handset redial list does not show
the record. However, on the base unit redial
list it is shown as  “Message alert ”. Remote operation
U
 sing a touch-tone phone, you can call your
phone number from outside and access the
unit to listen to messages or change
answering system settings. The unit’s voice
guidance prompts you to press certain dial
keys to perform different operations. Remote access code
A
  3-digit remote access code must be entered
when operating the answering system
remotely. This code prevents unauthorized
parties from listening to your messages
remotely. The default setting is  “111 ”.
Important:
R To prevent unauthorized access to this
product, we recommend that you regularly
change the remote code. Handset
1 MM

ENUN#306
2 Enter the desired 3-digit remote access
code.
3 MSAVE N a  M OFF N Deactivating remote operation
P

ress  * in step 2 on “Remote access code”,
page 44.
R The entered remote access code is deleted. Using the answering system
r
 emotely
1 Dial your phone number from a
touch-tone phone.
44 For assistance, please visit http://www.panasonic.com/helpAnswering System
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							2
After the greeting message starts, enter
your remote access code.
3 Follow the voice guidance prompts as
necessary or control the unit using
remote commands (page 45).
4 When finished, hang up. Voice guidance
n
W

hen the English voice guidance is
selected
During remote operation, the unit’s voice
guidance starts and prompts you to press
1  to perform a specific operation, or press
2  to listen to more available operations.
n When the Spanish voice guidance is
selected
To start the voice guidance, press  9. The
voice guidance announces the available
remote commands (page 45).
Note:
R If you do not press any dial keys within 10
seconds after a voice guidance prompt, the
unit disconnects your call. Remote commands
Y

ou can press dial keys to access certain
answering system functions without waiting for
the voice guidance to prompt you. Key Operation
1 Repeat message (during
p

layback) *1
2 Skip message (during playback)
4 Play new messages
5 Play all messages
9 Stop playback *
 2
Start voice guidance *3
0 Turn answering system off
*4 Erase currently playing message
*5 Erase all messages
*# End remote operation
(

or hang up) *1 If pressed within the first 5 seconds of a
m
 essage, the previous message is
played.
*2 For English voice guidance only
*3 For Spanish voice guidance only Turning on the answering system
r

emotely
If the answering system is off, you can turn it
on remotely.
1 Dial your phone number from a
touch-tone phone.
2 Let the phone ring 15 times.
RA long beep is heard.
3 Enter your remote access code within 10
seconds after the long beep.
RThe greeting message is played back.
R You can either hang up, or enter your
remote access code again and begin
remote operation (page 44). Answering system settings
Number of rings before the unit
a
 nswers a call
You can change the number of times the
phone rings  “Ring count ” before the unit
answers calls. You can select 2 to 7 rings, or
“ Toll saver ”.
The default setting is  “4 rings ”.
“ Toll saver ”: The unit’s answering system
answers at the end of the 2nd ring when new
messages have been recorded, or at the end
of the 5th ring when there are no new
messages. If you call your phone from outside
to listen to new messages (page 44), you
know that there are no new messages when
the phone rings for the 3rd time. You can then
hang up without being charged for the call. Handset
1 MM

ENUN#211
2 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N
For assistance, please visit http://www.panasonic.com/help 45Answering System
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							For voice mail service subscribers
I f you subscribe to a flat-rate service package
that includes Caller ID, call waiting, voice mail,
and unlimited local/regional/long distance
calls, please note the following:
R To use the voice mail service provided by
your service provider/telephone company
rather than the unit’s answering system,
turn off the answering system (page 40).
R To use this unit’s answering system rather
than the voice mail service provided by
your service provider/telephone company,
please contact your service provider/
telephone company to deactivate your
voice mail service.
If your service provider/telephone company
cannot do this:
– Set this unit’s  “Ring count ” setting so
that this unit’s answering system
answers calls before the voice mail
service of your service provider/
telephone company does. It is necessary
to check the number of rings required to
activate the voice mail service provided
by your service provider/telephone
company before changing this setting.
– Change the number of rings of the voice mail service so that the answering
system can answer the call first. To do
so, contact your service provider/
telephone company. Caller’s recording time
Y
 ou can change the maximum message
recording time allowed for each caller. The
default setting is  “3 min ”. Handset
1 MM

ENUN#305
2 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N Selecting “
G
 reeting only ”
You can select  “Greeting only ” which sets
the unit to announce a greeting message to
callers but not record messages.
Select  “Greeting only ” in step 2 on
“Caller’s recording time”, page 46. Note:
R
W

hen you select  “Greeting only ”:
– If you do not record your own message, the unit will play the pre-recorded
greeting-only message asking callers to
call again later.
– If you use your own message, record the greeting-only message asking callers to
call again later (page 41).
46 For assistance, please visit http://www.panasonic.com/helpAnswering System
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							Voice mail service
V oice mail is an automatic answering service
offered by your service provider/telephone
company. After you subscribe to this service,
your service provider/telephone company’s
voice mail system answers calls for you when
you are unavailable to answer the phone or
when your line is busy. Messages are
recorded by your service provider/telephone
company, not your telephone. Please contact
your service provider/telephone company for
details of this service.
Important:
R To use the voice mail service provided by
your service provider/telephone company
rather than the unit’s answering system,
turn off the answering system (page 40).
For details, see page 46. Storing the voice mail (VM)
a
 ccess number
In order to listen to your voice mail messages,
you must dial your service provider/telephone
company’s voice mail access number. Once
you have stored your voice mail access
number, you can dial it automatically
(page 48). Handset
1 MM

ENUN#331
2 Enter your access number (24 digits
max.).  a M SAVE N a  M OFF N
Note:
R When storing your voice mail access
number and your mailbox password, press
MD N (Pause) to add pauses (page 17)
between the access number and the
password as necessary. Contact your
service provider/telephone company for the
required pause time. Example:
To erase the voice mail access
n

umber Handset
1 MM

ENUN#331
2 Press and hold  MCLEAR N until all digits
are erased.  a M SAVE N a  M OFF N Voice mail (VM) tone detection
Handset / Base unit
Y

our service provider/telephone company
sends special signals (sometimes called
“voice mail tones” or “stutter tones”) to the unit
to let you know you have new voice mail
messages. If you hear a series of dial tones
followed by a continuous dial tone after you
press  M N
 
on the handset or press  MZ N on
the base unit, you have new voice mail
messages. Soon after you hang up a call or
after the phone stops ringing, your unit checks
the phone line to see if new voice mail
messages have been recorded.
Turn this feature off when:
– You do not subscribe to voice mail service.
– Your service provider/telephone company does not send voice mail tones.
– Your phone is connected to a PBX.
If you are not sure which setting is required,
contact your service provider/telephone
company. Turning VM tone detection on/off
T

he default setting is  “On ”. Handset
1 MM

ENUN#332
2 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N
For assistance, please visit http://www.panasonic.com/help 47Voice Mail Service
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VM access 
numberPauses PasswordPPPP 8888   
						

							Listening to voice mail messages
T
he unit lets you know that you have new
voice mail messages in the following way:
– “New Voice Mail ” is displayed if
message indication service is available. Handset
1 MV

MN*1
or
M MENU N#330
R The speakerphone turns on.
2 Follow the pre-recorded instructions.
3 When finished, press  MOFF N.
*1 If there are no new messages in the voice mail,  MVM N is not displayed. Base unit
T

o listen to voice mail messages, you have to
dial your voice mail access number manually.
Note for handset and base unit:
R If the handset and base unit still indicate
there are new messages even after you
have listened to all new messages, turn it
off by pressing and holding  # until the
handset or base unit beeps.
48 For assistance, please visit http://www.panasonic.com/helpVoice Mail Service
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							Intercom
I ntercom calls can be made:
– between handsets
– between a handset and the base unit
Note:
R When paging unit(s), the paged unit(s)
beeps for 1 minute.
R If you receive an outside call while talking
on the intercom, you hear 2 tones.
– To answer the call with the handset,
press  MOFF N, then press  M N
.
–

To answer the call with the base unit, press  MZ N 2 times. Making an intercom call
Handset
1 MI

NTN*1
or
M MENU N a  M b N:  “Intercom ” a
M SELECT N
2 Mb N: Select the desired unit.  a M SELECT N
R To stop paging, press  MOFF N.
3 When you finish talking, press  MOFF N.
*1 If there is a new message in the voice mail or answering system,  MINT N is not
displayed. Base unit
1 P

ress  MINTERCOM N.
When 2 or more handsets are
registered:
– To page a specific handset, enter the handset number.
– To page all handsets, press  0 or wait
for a few seconds.
R To stop paging, press  MINTERCOM N.
2 When you finish talking, press
MINTERCOM N. Answering an intercom call
Handset
1 P

ress  M N
 
to answer the page. 2
W
hen you finish talking, press  MOFF N. Base unit
1 P

ress  MINTERCOM N to answer the page.
2 When you finish talking, press
MINTERCOM N. Handset locator
Y
 ou can locate a misplaced handset by
paging it.
1 Base unit:  Press MLOCATOR N.
R All registered handsets beep for 1
minute.
2 To stop paging:
Base unit:
Press  MLOCATOR N.
Handset:
Press  M N
,
 then press  MOFF N. Transferring calls,
c
 onference calls
Outside calls can be transferred or a
conference call with an outside party can be
made:
– between 2 handsets
– between a handset and the base unit Handset
1 D

uring an outside call, press  MMENU N to
put the call on hold.
2 Mb N:  “Intercom ” a  M SELECT N
3 Mb N: Select the desired unit.  a M SELECT N
4 Wait for the paged party to answer.
RIf the paged party does not answer,
press  M N
 
to return to the outside
call.
5 To complete the transfer:
Press  MOFF N.
R The outside call is being routed to the
destination unit.
To establish a conference call:
M MENU N a  M b N:  “Conf. ” a  M SELECT N
For assistance, please visit http://www.panasonic.com/help 49Intercom/Locator
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							R
To leave the conference, press  MOFF N.
The other 2 parties can continue the
conversation.
R To put the outside call on hold:
MMENU N a  M b N:  “Hold ” a
M SELECT N
To resume the conference:  MMENU N
a  M b N:  “Conf. ” a  M SELECT N
R To cancel the conference:  MMENU N a
M b N:  “Stop conference ” a
M SELECT N
You can continue the conversation
with the outside caller. Base unit
1 D

uring an outside call, press
M INTERCOM N.
When 2 or more handsets are
registered:
– To page a specific handset, enter the handset number.
– To page all handsets, press  0 or wait
for a few seconds.
2 Wait for the paged party to answer.
RIf paged party does not answer, press
MINTERCOM N to return to the outside
call.
3 To complete the transfer:
Press  MZ N.
R The outside call is being routed to the
handset.
To establish a conference call:
Press  MCONF N.
R To leave the conference, press  MZ N.
The other 2 parties can continue the
conversation.
R To put the outside call on hold, press
MHOLD N. To resume the conference,
press  MCONF N. Answering a transferred call
Handset
P

ress  M N
 
to answer the page. Base unit
P

ress  MZ N to answer the page.
50 For assistance, please visit http://www.panasonic.com/helpIntercom/Locator
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