Panasonic Kx Tg5421 Operating Instructions Manual

							Phonebook
For assistance, please call 1-800-211-PANA (7262).21
Using the phonebook
The handset phonebook allows you to 
make calls without having to dial manually. 
You can add 50 names and phone 
numbers to the handset phonebook and 
search for phonebook entries by name.
Adding items to the phonebook
1Press {Phonebook}.
2Press {Add}.
LThe display shows the number of 
items in the phonebook.
3Enter the name (max. 16 characters). 
See the character table for entry.
4Press {Next}.
5Enter the phone number (max. 32 
digits).
LIf a pause is required when dialing, 
press{PA U S E} where needed (page 
19).
6Press {Next}.
LIf you want to change the name and 
number, press {Edit}, then repeat 
from step 3.
7Press {Save}.
LTo add other items, repeat from step 
2.
8Press {OFF}.
Note:
LCaller ID subscribers can use ringer ID 
and light-up ID features (page 25).
Character table
The dial keys can be used to enter 
characters. To enter a character, press the 
appropriate dial key, repeatedly if 
necessary. To enter another character that 
is located on the same dial key, first press 
{>} to move the cursor to the next space.
To edit/correct a mistake
Press {} to move the cursor to the 
character or number you wish to erase, 
then press {CLEAR}. Enter the 
appropriate character or number.
Note:
LPress and hold {CLEAR} to erase all 
characters or numbers. Example:
Example:
 Rcvd     PhoneKcalls    book L
   Phonebook
     7 items
KAdd     SearchL
Enter name
|
KBack      NextL
Enter phone no.
Tom
555-765-4321
KEdit      SaveL
KeyCharacters
{1}&’ (), –. / 1
{2}abc ABC2
{3}def DEF3
{4}ghi GHI 4
{5}jklJKL5
{6}mn o MN O 6
{7}pqr s PQRS7
{8}tuvTUV8
{9}wxyzWXYZ9
{0}0Space
{*} ;
{#}#
{CLEAR}To delete a character or 
number 
						

							Phonebook
22For assistance, please call 1-800-211-PANA (7262).
Calling someone in the 
phonebook
Phonebook items can be searched for 
alphabetically by scrolling through the 
phonebook items.
1Press {Phonebook}.
LFor quick search, you can skip to step 
3.
2Press {Search}.
3Press {V} or {^} repeatedly to display 
the desired item.
LTo exit the phonebook, press {OFF}.
4Press {C} or {s}.
Note:
LTo view a phone number over 16 digits 
long, follow steps 1 to 3, then press 
{Edit} and {Next}. Press {OFF} when 
finished.
To search for a name by initial
1Press {Phonebook}, then press 
{Search}.
2Press the dialing button ({0} to {9},
{#}, or {*}) which corresponds to the 
first letter you are searching for (see the 
character table, page 21).
Example: “LISA”
Press {5} repeatedly to display any 
name with the initial “L”.
LIf there is no item corresponding to 
the letter you selected, the next item 
will be displayed.
3Press {V} repeatedly to display the 
desired item.
LTo exit the phonebook, press {OFF}.
LTo dial the displayed number, press 
{C} or {s}.
Editing items in the phonebook
1Press {Phonebook}, then press 
{Search}.
2Press {V} or {^} repeatedly to display 
the desired item.
3Press {Edit}.
4Edit the name if necessary. See the 
character table on page 21 for 
character entry.
5Press {Next}.
6Edit the phone number if necessary.
7Press {Next}, then press {Save}.
LTo edit other items, repeat from step 
2.
8Press {OFF}.
Erasing items in the phonebook
1Press {Phonebook}, then press 
{Search}.
2Press {V} or {^} repeatedly to display 
the desired item.
3Press {CLEAR}.
4Press {Yes}.
LTo cancel erasing, press {No}.
LTo erase other items, repeat from 
step 2.
5Press {OFF}.
0-9=Name searchdB=Scroll list 
						

							Phonebook
For assistance, please call 1-800-211-PANA (7262).23
Chain dial feature
This feature allows you to dial phone 
numbers from the phonebook while you 
are on a call.
Example: Using a long distance calling 
card
1Dial from the phonebook: 
1-800-012-3456 (Calling card access 
number). 
2When prompted, dial from the 
phonebook: 
1234 (Calling card PIN).
3When prompted, dial from the 
phonebook: 
1-555-012-3456 (the person you want 
to call).
1During an outside call, press 
{MENU}.
2Press {1} to select “Phonebook”.
3Press {V} or {^} repeatedly to display 
the desired item.
4Press {Call}.
LRepeat from step 1 to dial other 
numbers.
Note:
LWhen storing a calling card access 
number and your PIN in the phonebook 
as one phonebook item, press {PAUSE}
to add pauses after the number and PIN 
as necessary (page 19).
LIf you have rotary or pulse service, you 
need to press {*} before pressing 
{MENU} in step 1 to change the dialing 
mode temporarily to tone.
Copying phonebook 
items (KX-TG5422 and 
KX-TG5423 only)
You can copy one or all of the phonebook 
items from one handset to another.
Important:
LMake sure the destination handset is not 
in use.
LDo not place your handset on the base 
unit or charger until copying has 
finished, otherwise copying will stop.
LIf an outside call is received during the 
phonebook copy, copying will stop. You 
will need to copy the item(s) later.
LRinger ID and light-up ID settings for 
phonebook items are not copied (page 
25).
For KX-TG5422 users
Copying an item
1Press {MENU}.
2Scroll to “Copy phonebook” by 
pressing {V} or {^}, then press {>}.
3Scroll to “Copy 1 item” by pressing 
{V} or {^}, then press {>}.
4Press {V} or {^} repeatedly to display 
the desired item.
LTo search for the item by initial, see 
page 22.
5Press {Send}.
L When the item has been copied, 
“Complete” will be displayed.
LThe destination handset display will 
show “Phonebook Receiving”,
then “Phonebook Received”.
LTo copy another item, repeat from 
step 4.
6Press {OFF}. 
						

							Phonebook
24For assistance, please call 1-800-211-PANA (7262).
Copying all items
1Press {MENU}.
2Scroll to “Copy phonebook” by 
pressing {V} or {^}, then press {>}.
3Scroll to “Copy all items” by 
pressing {V} or {^}, then press {>}.
LWhen all items have been copied, 
“Complete” will be displayed.
LThe destination handset display will 
show “Phonebook Receiving”,
then “Phonebook Received”.
4Press {OFF}.
For KX-TG5423 users
LTo confirm the destination handset 
number ([1],[2], or [3]), place that 
handset on the base unit or charger.
Copying an item
1Press {MENU}.
2Scroll to “Copy phonebook” by 
pressing {V} or {^}, then press {>}.
3Scroll to “Copy 1 item” by pressing 
{V} or {^}, then press {>}.
4Press {V} or {^} repeatedly to select 
the destination extension number, then 
press{Next}.
LYou can also select the extension 
number by pressing {1} to {3}.
5Press {V} or {^} repeatedly to display 
the desired item.
LTo search for the item by initial, see 
page 22.
6Press {Send}.
L When the item has been copied, 
“Complete” will be displayed.
LThe destination handset display will 
show “Phonebook Receiving”,
then “Phonebook Received”.LTo copy another item, repeat from 
step 5.
7Press {OFF}.
Copying all items
1Press {MENU}.
2Scroll to “Copy phonebook” by 
pressing {V} or {^}, then press {>}.
3Scroll to “Copy all items” by 
pressing {V} or {^}, then press {>}.
4Press {V} or {^} repeatedly to select 
the destination extension number.
LYou can also select the extension 
number by pressing {1} to {3}.
5Press {Send}.
LWhen all items have been copied, 
“Complete” will be displayed.
LThe destination handset display will 
show “Phonebook Receiving”,
then “Phonebook Received”.
LTo copy items to another extension, 
repeat from step 3.
6Press {OFF}. 
						

							Caller ID Service
For assistance, please call 1-800-211-PANA (7262).25
Using Caller ID service
This unit is Caller ID compatible. To use 
Caller ID features, you must subscribe to 
your telephone company’s Caller ID 
service.
Caller ID features
When an outside call is being received, the 
calling party’s name or telephone number 
will be displayed.
Caller information for the last 50 different 
callers will be logged in the caller list, 
allowing you to return missed calls. Caller 
information is stored by the most recent 
call to the oldest. 
LWhen Caller ID information is received 
and it matches a phone number stored 
in the phonebook:
– The stored name will be displayed and 
logged in the caller list. (Personalized 
name display)
– The handset will use the ringer tone 
and the ringer indicator color you 
assigned to the caller. (Ringer ID and 
light-up ID)
LIf the unit cannot receive caller 
information, the following will be 
displayed:
“Out of area”: The caller dialed from 
an area which does not provide Caller ID 
service.
“Private caller”: The caller 
requested not to send caller information.
“Long distance”: The caller called 
you long distance.
LIf the unit is connected to a PBX system, 
caller information may not be received 
properly. Consult your PBX supplier.
Call Waiting Caller ID display
If you subscribe to both Caller ID and Call 
Waiting with Caller ID services, the 2nd 
caller’s information will be displayed after 
you hear a Call Waiting tone (page 20).
Note:
LPlease contact your telephone company 
for details and availability of this service 
in your area.
Ringer ID and light-up ID
This feature can help you identify who is 
calling by using different ringers and ringer 
indicator colors for different callers stored 
in the phonebook. You can assign a 
different ringer and indicator color to each 
phonebook item. When a call is received 
from a caller stored in the phonebook, the 
ringer and indicator color are used after 
Caller ID information is displayed.
LUsually the ringer and indicator color will 
be changed from the 2nd ring.
Ringer ID
You can assign a different ringer tone to 
each caller in the phonebook. If you select 
“No Ringer ID”, the unit will use the 
ringer tone you set on page 36 when a call 
is received from that caller. The default 
setting is “No Ringer ID”.
1Press {Phonebook}, then press 
{Search}.
2Press {V} or {^} repeatedly to display 
the desired item.
3Press {Option}.
4Press {1} to select “Ringer ID”.
5Press {V} or {^} repeatedly to select 
the desired ringer tone.Example:
BROWN,NANCY
1-555-666-7777
KFlash -Waiting- 
						

							Caller ID Service
26For assistance, please call 1-800-211-PANA (7262).
LYou can also select the ringer tone by 
pressing{1} to {7}, or {0} (“No
Ringer ID”).
6Press {Save}, then press {OFF}.
Light-up ID
You can assign a different ringer indicator 
color to each caller in the phonebook.
Select “Color1-Default” (Amber), 
“Color2” (Green), “Color3” (Red), or 
“Multicolor”.
1Press {Phonebook}, then press 
{Search}.
2Press {V} or {^} repeatedly to display 
the desired item.
3Press {Option}.
4Press {2} to select “Light-up ID”.
5Press {V} or {^} repeatedly to select 
the desired ringer indicator color.
LYou can also select the color by 
pressing{1} to {4}.
6Press {Save}, then press {OFF}.
Caller list
Caller information for the last 50 different 
callers will be logged in the caller list. You 
can use this list to return missed calls.
LCaller information includes caller names 
and phone numbers, the date and time 
of calls, and the number of times the 
caller called.
Missed calls
If a call is not answered, the unit treats the 
call as a missed call. The number of 
missed calls is shown on the handset 
display. This lets you know if you should 
view the caller list to see who called while 
you were out.
Example: Handset off the base unit or 
charger
Note:
LWhen new messages are recorded in 
your Voice Mail (page 33), you will see 
“Voice Mail” instead of “missed 
calls”.
Viewing the caller list and 
calling back
1Press {V} or {^} to enter the caller list.
2Press {V} to search from the most 
recent call, or press {^} to search from 
the oldest call.
LThe caller’s name and phone number 
are displayed alternately.
LTo exit the caller list, press {OFF}. Example:
10 missed calls
 Rcvd     Phone
Kcalls    book L
SMITH,JACK
 3:10P JUN.29
1-555-333-4444
 3:10P JUN.29 
						

							Caller ID Service
For assistance, please call 1-800-211-PANA (7262).27
3Press {C} or {s}.
Note:
LYou can also press {Rcvd calls} to 
enter the caller list.
LCalling back will not be possible if the 
caller information does not include a 
phone number.
LIn some cases, you may have to edit the 
number before dialing. (For example, 
you may have to delete “1” and the area 
code.)
LKX-TG5422 and KX-TG5423 only: 
Each handset has its own caller list. If 
you viewed the caller list or answered a 
call on one handset, the same 
information in the other handsets will be 
displayed as “missed calls”.
Displayed symbols
LIf the same caller calls more than once, it 
will be displayed with the number (“×2”
to “×9”). Only the date and time of the 
most recent call will be stored.
LAQ is displayed next to items which 
have already been viewed or answered 
on this handset.
Editing a caller’s phone number 
before calling back
You can edit a phone number in the caller 
list by removing its area code and/or the 
long distance code “1”.
1Press {V} or {^} to enter the caller list.
2Press {V} or {^} repeatedly to display 
the desired item.
3Press {Edit} repeatedly until the phone 
number is shown in the desired format. 
Each time you press {Edit}, the phone 
number will be rearranged into one of 3 
patterns.
1Local phone number
2Area code – Local phone number
31 – Area code – Local phone 
number
4To return a call, press {C} or {s}.
Caller ID number auto edit feature
Once you call back an edited number (see 
“Editing a caller’s phone number before 
calling back”), the unit can automatically 
edit other incoming phone numbers each 
time you receive a call.
For example, you can use this feature to 
set the unit to ignore the area code of 
callers in your area code, so that you can 
call these local numbers using caller 
information without dialing the area code.
To activate this feature, you must edit an 
item in the caller list (see “Editing a caller’s 
phone number before calling back”), then 
call that number. After that, calls from that 
caller’s area code will be edited 
automatically. 
This feature can be turned on or off (page 
38). The default setting is ON.Example:
Example:
Example:
321-5555
555-321-5555
1-555-321-5555 
						

							Caller ID Service
28For assistance, please call 1-800-211-PANA (7262).
Note:
LThe handset can remember up to 4 area 
codes to be edited. Phone numbers from 
the 4 most recently edited area codes 
will be automatically edited.
LThis feature will not be activated until 
edited numbers are called back.
LIf you move to another area, you can 
turn this feature off to erase previously 
edited area codes. To use this feature 
again, turn it on and reprogram the area 
codes you want to edit once again.
Storing caller information into 
the phonebook
Items in the caller list can be stored into 
each handset’s phonebook.
1Press {V} or {^} to enter the caller list.
2Press {V} or {^} repeatedly to display 
the desired item.
LTo edit the number, press {Edit}
repeatedly until the number is shown 
in the desired format (page 27, 
step 3).
3Press {Save}.
LIf there is no name information for the 
caller, “Enter name” will be 
displayed.
1Enter the name if necessary (see 
page 21, step 3). 
2Press{Next}, then press {Save}.
LTo continue storing other items, 
repeat from step 2.
4Press {OFF} to exit.
Note:
LIf the caller information does not include 
a phone number, you cannot store it in 
the phonebook.
Erasing caller information
Erasing a selected item
1Press {V} or {^} to enter the caller list.
2Press {V} or {^} repeatedly to display 
the desired item.
3Press {CLEAR}.
LTo erase other items, repeat from 
step 2.
LTo exit the caller list, press {OFF}.
Erasing all items
Make sure that you have no missed calls.
1Press {V} or {^} to enter the caller list.
2Press {All erase}.
LTo cancel erasing, press {No}.
3Press {Yes}. 
						

							Intercom Features
For assistance, please call 1-800-211-PANA (7262).29
Handset locator
You can locate a misplaced handset by 
paging it from the base unit.
For KX-TG5421 users
1Base unit:
Press {HANDSET LOCATOR} to page 
the handset.
LThe IN USE indicator will flash 
rapidly.
LThe handset will beep for 1 minute.
2Base unit:
To stop paging, press {HANDSET 
LOCATOR}.
OR
Handset:
To stop paging, press {OFF}.
For KX-TG5422 users
1Base unit: 
Press {HANDSET LOCATOR1} or 
{HANDSET LOCATOR2} to page the 
handset.
LThe IN USE indicator will flash 
rapidly.
LThe handset will beep for 1 minute. 
2Base unit:
To stop paging, press {HANDSET 
LOCATOR1}, or {HANDSET 
LOCATOR2}.
OR
Handset:
To stop paging, press {OFF}.
For KX-TG5423 users
1Base unit: 
Press {HANDSET LOCATOR1},
{HANDSET LOCATOR2}, or 
{HANDSET LOCATOR3} to page the 
handset.LThe IN USE indicator will flash 
rapidly.
LThe handset will beep for 1 minute.
2Base unit:
To stop paging, press {HANDSET 
LOCATOR1},{HANDSET 
LOCATOR2}, or {HANDSET 
LOCATOR3}.
OR
Handset:
To stop paging, press {OFF}. 
						

							Intercom Features
30For assistance, please call 1-800-211-PANA (7262).
Intercom (KX-TG5422 
and KX-TG5423 only)
Intercom calls can be made between 2 
handsets.
Note:
LIf you have difficulty hearing the other 
party while using the speaker, decrease 
the speaker volume.
LIf you receive a phone call while talking 
on the intercom, you will hear 2 tones 
(page 37). To answer the call, press 
{OFF}, then press {C} or {s}.
LYou cannot change the ringer tone for 
intercom calls.
For KX-TG5422 users
From one handset to the other handset
Example: When handset 1 calls handset 2.
1Handset 1:
Press {INTERCOM}.
LThe paged handset will beep for 1 
minute. To stop paging, press {OFF}.
2Handset 2:
Press {C},{s}, or {INTERCOM} to 
answer.
3When finished talking, press {OFF} or 
place the handset on the base unit or 
charger.
For KX-TG5423 users
From one handset to another handset
Call the desired unit by selecting the 
extension number, shown in the upper 
right of each handset’s display.
LTo confirm the handset’s extension 
number ([1],[2], or [3]), place the 
handset on the base unit or charger.Example: When handset 1 calls handset 2.
1Handset 1:
Press {INTERCOM}, then press the 
other handset number {2}.
LYou can also select the handset by 
pressing{V} or {^} then pressing 
{>}.
LThe paged handset will beep for 1 
minute. To stop paging, press {OFF}.
2Handset 2:
Press {C},{s}, or {INTERCOM} to 
answer.
3When finished talking, press {OFF} or 
place the handset on the base unit or 
charger.