Panasonic Kx Tg4000 Operating Instructions Manual

51
Chapter 3Advanced Operation
To cancel the restricted
handset(s) and/or base unit
Repeat steps 1 to 4 on page 50,
and press  to select “Ext.#”.
Erase the base unit and/or handset
number(s) by pressing the dialing
button(s) (
(0), (1)to (8)), and press
(ENTER).
To cancel the restriction
Repeat steps 1 to 3 on page 50.
Select the restriction number “1”
through “4” by pressing the dialing
button (
(1)to (4)). Press (CLEAR),
and press 
(ENTER).
Incoming Call Tone 
While using one line, you can be informed...

1Press (FUNCTION).
2Press  or  until the arrow
points to “Registration”, and
press H.
3While “Set PIN” is at the arrow,
press H.
4Enter a 4-digit PIN, and press
(ENTER).
•If you enter a wrong number, press
(CLEAR), and enter the PIN again.
5Enter the PIN again, and press
(ENTER).
•A beep sounds.
•To return to the standby mode,
press 
(EXIT).
Enter new PIN
:----
ENTER=Set
Setting the PIN 
A 4-digit PIN (Personal Identification Number) prevents unauthorized
persons from registering a cordless handset at...

53
Chapter 3Advanced Operation
1Base unit:
Press 
(FUNCTION).
2Press  or  until the arrow
points to “Registration”, and
press H.
3Press  or  until the arrow
points to “HS registration”,
and press H.
4Cordless handset:
Press 
(FUNCTION).
5Press  or  until the arrow
points to “Registration”, and
press H.
6While “HS registration” is
at the arrow, press H.
Handset
registering
7Enter the PIN (p. 52).
•If you enter the wrong PIN, press
(CLEAR), and enter the PIN again.
8Press (ENTER).
9Base unit/cordless...

Cordless handset
1Press (FUNCTION).
2Press  or  until the arrow
points to “Registration”, and
press H.
3Press  or  until the arrow
points to “Deregistration”,
and press H.
•To stop, press I.
4Press (CLEAR).
•A beep sounds and “Clear” is
displayed.
•To return to the standby mode,
press (EXIT). 
•[–] will be displayed.
Base unit
1Press (FUNCTION).
2Press  or  until the arrow
points to “Registration”, and
press H.
3Press  or  until the arrow
points to “Deregistration”,
and press H.
•The registered handset...

55
Chapter 3Advanced Operation
4Select “B” or “A” by pressing 
or  for each line. To move to
another line, press Hor I.
5Press (ENTER).
•A beep sounds.
•To return to the standby mode,
press (EXIT).
Selecting the Line Mode 
If the line is connected to a low voltage system such as a PBX, set to “B”.
Otherwise, the line indicator may not operate properly, the Call Waiting
Caller ID feature may not be used (p. 46), you may not hear the incoming
call tone (p. 51), and the unit may not alert your pager (p....

56
Voice Mail System
Mailbox1Mailbox2Mailbox3Mailbox4
Mailbox5Mailbox6Mailbox7Mailbox8
The Voice Mail System allows you to receive and deliver voice messages
using mailboxes. The unit accommodates one general delivery mailbox
and a maximum of 8 personal mailboxes which are assigned to the
registered cordless handsets. The mailbox numbers are the same as the
handset numbers. 
The Voice Mail System works fully with the Automated Attendant System,
which routes incoming calls to a specified mailbox and...

57
Chapter 4
Voice Mail System/Automated Attendant System/ Answering System
Setting the Mailbox Password 
Assign a 4-digit password (0000-9999)to each mailbox to prevent
unauthorized persons from accessing mailboxes and listening to the
messages remotely from a touch tone phone. The factory preset of the
general delivery mailbox is “0000”. The preset password for each mailbox
is a 4-digit number using the mailbox number. (Ex. “1111” for Mailbox 1,
“2222” for Mailbox 2) Each password must be unique.
You...

58
Automated Attendant System
How Automated Attendant System Works
The Automated Attendant System is a flexible communication tool that can
enhance your productivity by improving your call management. The
automated attendant answers incoming calls and then routes the callers to
the base unit or the desired cordless handset. 
The base unit plays the role of operator with the cordless handsets as the
extensions. The extension numbers are the same as the handset numbers
(p. 19, 53). Callers can reach...

59
Chapter 4
Voice Mail System/Automated Attendant System/ Answering System
Select greeting
:Prerecord
∨∧
H=Set
Setting the Automated Attendant System 
The Automated Attendant System can be set to any line. You can record
up to 5 greeting messages of up to 2 minuteseach. The same greeting
message can be used on more than one line. The same messages can be
used for the Answering System (p. 65).
Base Unit
1Press the line’s (ANSWER!ON)button.
•The ANSWER ON indicator lights.
•The current setting is...

60
Automated Attendant System
To turn on the Automated Attendant System and record a
greeting message
If the line’s ANSWER ON indicator lights, press the (ANSWER!ON)button to
turn it off.
Greeting1 record
:00
H=End
Greeting message sample: 
“Thank you for calling (your company name and/or number). For Mr. Smith,
press 1 and #. For Mr. Jones, press 2 and #. To call the operator, press 0 and #.”
Greeting1 check
:55
1=Change    2=OK
•You can adjust the speaker volume by pressing  or  .
•You can exit the...