Panasonic Kx Fp151 Operating Instruction Manual

							31
Sending Faxes
To confirm the communication results, the following reports are available.
Sending report
This report will provide you with a printed record of transmission results. To use this feature,
activate feature #04 (p. 50).
0123456780051SND
00COMMUNICATION ERROR   43 Jan. 20 2001 09:19AM
YOUR LOGO    :
YOUR FAX NO. :
Jan.20 09:18AM
SENDING REPORT
CODE
NO.USAGE TIMEMODEPAGES START TIMERESULT
OTHER FACSIMILE
Communication
message (p. 56)Error code
Sample of a sending report
Journal report
The unit stores the 30 most recent fax communication results. When a new communication
occurs, the oldest communication result will be erased.
—To print manually, see page 69.
—
To print automatically after every 30 new fax communications, activate feature #22 (p. 52).
NO.
01
02
03
04
053332222
9998765
John
555556677USAGE TIME
0045
0058
0048
0245
0350MODE
SND
SND
RCV
SND
SND
RCVPAGES
01
02
01
03
05
03OK
OK
OK
COMMUNICATION ERROR   43
OK
OK START TIMEJan. 25 2001 11:22AM
Jan.21 07:14AM
Jan.21 08:17AM
Jan.21 09:18AM
Jan.22 10:35AMRESULTCODE
OTHER FACSIMILE
JOURNAL
Communication
message (p. 56)Error code
Sample of a journal report
YOUR LOGO    :
YOUR FAX NO. :
Reports for confirmation! 
						

							32
Sending Faxes
STOP
FACE DOWN
Display
SET
1
Insert the document FACE DOWN.
lIf necessary, press or repeatedly to
select the desired resolution (p. 28).
2
Press .
Display:
3
Press  or  until the following is
displayed.
4
Press  to start programming the
stations you want to transmit.
5
Press  or  until the desired station
you want to transmit is displayed.
Example:
6
Press .
lTo program other stations, repeat steps 5 
and 6 (up to 20 stations).
7
Press  to start transmission to the
programmed stations.
lThe document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
lAfter transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report (p. 35).
SET
DIR=Bill [01]
SEND:PRESS SET
SET
Bill
6543210
DIR= [00]
NAVI.[+ -] & SET
SET

PRESS SET
DIRECTORY[+ -]
One time broadcast transmission!
This feature is useful for sending the same document to selected parties only once. Select the
parties for each transmission.
Note:
lIf you select the “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages
that the unit can transmit will decrease.
lIf the document exceeds the memory capacity
(p. 73), sending will be canceled.
lIf one of the stations is busy or does not
answer, the station will be skipped. All
skipped stations will be redialed up to 2 times
after all of the other stations have been
called.
To cancel the broadcast setting
1.Press  while the unit displays the following
message.
Display:
lThe display will show the following.
2.Press .
SET
SEND1CANCELED?
YES:SET/NO:STOP
1BROADCASTING
STOP 
						

							33
Sending Faxes
Broadcast transmission to pre-programmed 
parties!
This feature is useful for sending the same document often to selected parties (up to 20 stations).
First program the stations, then see page 35 for transmission.
Programming the stations in the broadcast memory
SET
Display
MENUSTOP
1
Press two times.
Display:
2
Pressto select “BROAD”.
3
Press or until the desired station is
displayed.
Example:
4
Press .
lTo program other stations, repeat steps 3
and 4.
5
Press to exit the program.
Note:
lIf you enter the wrong station, press after step
4 to erase the station.
lConfirm the stored items by printing a broadcast
programming list (p. 69).
STOP
REGISTERED
SET
DIR=MIKE[01]
STORE:PRESS SET
SET
MIKE
1-987-654-3210
DIR=[00]
NAVI.[+ -] & SET
DIRECTORY SET
NAVI.=  BROAD=#
MENU 
						

							34
Sending Faxes
Erasing a stored station 
1
Press.
lConfirm that there are no documents in the
document entrance.
Display:
2
Press or until the following is
displayed.
3
Press .
4
Press to select “DELETE”.
5
Press or until the desired station
you want to erase is displayed.
Example:
lTo cancel erasing, press .STOP
Dick
1-328-143-2968
BROADCAST 
ADD=  DELETE=#
MENU

EDIT:PRESS MENU
DIRECTORY[+ -]
Adding a new station 
1
Press.
lConfirm that there are no documents in the
document entrance.
Display:
2
Press or until the following is
displayed.
3
Press .
4
Press to select “ADD”.
5
Press or until the desired station
you want to add is displayed.
Example:Mary
1-584-372-4123
BROADCAST 
ADD=  DELETE=#
MENU

EDIT:PRESS MENU
DIRECTORY[+ -]
SET
Display
MENU
STOP
6
Press .
7
Press .
Example:
lTo delete other stations, repeat
steps 5 to 7.
8
Press to exit the program.STOP
Bob
0123456
DELETED
SET
DELETE OK?
YES:SET/NO:STOP
SET
6
Press .
Example:
lTo add other stations, repeat steps
5 and 6 (up to 20 stations).
7
Press to exit the program.STOP
Nikki
1-385-217-9365
REGISTERED
SET 
						

							35
Sending Faxes
Sending the same document to pre-programmed parties 
1
Insert the document FACE DOWN.
lIf necessary, press or repeatedly
to select the desired resolution (p. 28).
2
Press.
Display:
3
Press or until the following is
displayed.
4
Press .
lThe document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
lAfter transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending 
report
(see below).
SET

SEND:PRESS SET
DIRECTORY[+ -]FACE DOWN
STOP
Display
SET
Note:
lIf you select the “FINE”, “SUPERFINE” or “PHOTO”
resolution, the number of pages that the unit can
transmit will decrease.
lIf the document exceeds the memory capacity (p. 73),
sending will be canceled.
lIf one of the stations is busy or does not answer, the
station will be skipped. All skipped stations will be
redialed up to 2 times after all of the other stations
have been called.
To cancel the broadcast setting
1.Press while the unit displays the
following message.
Display:
lThe display will show the following.
2.Press .
SET
SEND CANCELED?
YES:SET/NO:STOP
BROADCASTING
STOP
NO.
01
02
03
04Mike
Peter
Sam
KimUSAGE TIME
0110
0108
0109
0110
00437PAGES 
02
02
02
02
008OK
OK
OK
OK START TIMEJan. 10 2001 09:36AM
YOUR LOGO    :
YOUR FAX NO. :
Jan.10 09:31AM
Jan.10 09:33AM
Jan.10 09:34AM
Jan.10 09:35AM
TOTALRESULT
OTHER FACSIMILE
BROADCAST REPORT
Sample of a broadcast sending report 
						

							36
Receiving Faxes
Setting the unit to receive faxes!
How you
want the unit
to receive
calls
You have to
set this.
This is how
the unit will
operate.
You have a separate
telephone line just
for faxes.
FAX ONLY mode(p. 39)
Turn AUTO ANSWER  on  by
pressing .
AUTO ANSWER
When receiving calls:
All incoming calls will be
answered as faxes.
Use only as a fax
You want to use the
fax machine with an
answering machine.
Activating an answering
machine(p. 42)
Connect an external telephone
answering machine and set
the ring count of the answering
machine to less than 4.
lSet the ring count in FAX
ONLY mode of the fax
machine to “5 EXT.TAM”, if
you use with AUTO ANSWER
on.
When receiving phone
calls:
The answering machine will
record voice messages.
When receiving faxes:
The fax machine will
disconnect the answering
machine and receive
documents.
External telephone answering 
machine (not included)
With answering machine
t
AUTO ANSWER 
						

							37
Receiving Faxes
With a PC
If you have a
computer attached
to the same
telephone line, see
page 43.
Other
options
You need to subscribe
to Distinctive Ring
Service.
Setting the Distinctive
Ring pattern(feature
#31 on page 53)
Select the same ring pattern
assigned to the facsimile
number. (Default setting is B.)
A:
Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
D:Other triple ring (short-short-
long rings)
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
Voice mail service
(Distinctive Ring)
You plan to answer
the calls yourself.
TELmode(p. 38)
Turn AUTO ANSWER off by
pressing .
AUTO ANSWER
When receiving calls:
You have to answer all calls
manually.
To receive a fax document,
press for
each fax receiving.
FAX/START
RingRingRing
Mostly phone calls
TEL/FAX mode
If you are near the
unit and want to
use it to receive
phone calls yourself
and faxes
automatically, see
pages 40 and 41.
AUTO ANSWER
When the fax machine
detects a call matching the
selected Distinctive Ring
pattern:The fax machine will
activate the fax function. 
When the fax machine
detects other ring patterns:
The fax machine will operate
based on the AUTO
ANSWERsetting.
Remote 
fax activation
You can also
receive a fax using
an extension
telephone. While
hearing a fax
calling tone with an
extension
telephone
, press
(pre-selected fax
activation code) to
receive a fax 
(p. 44).
9 
						

							38
Receiving Faxes
1
When the unit rings, lift the handset to
answer the call.
2
When:
—document reception is required,
—a fax calling tone (slow beep) is heard, or
—no sound is heard,
press .
3
Replace the handset.
lThe unit will start fax reception.CONNECTING.....
FAX/START
Display
STOP
FAX/START
AUTO ANSWER
To stop receiving
Press .
Friendly reception feature
When you answer a call and hear a fax calling
tone (slow beep), the unit will automatically start
fax reception.
lIf this feature is not required, set feature #46 to
off (p. 54).
STOP
TELmode!
(answering all calls manually)
If the arrow (t) is shown on the right of the
display, turn it off by pressing .
Display:
ON
TEL MODE
AUTO ANSWER
Note:
lIf you do not answer the call within 10 rings,
the unit will temporarily switch to the fax and
the caller can send a document.
lUp to 30 sheets of printed paper can be held.
Remove the printed paper before it exceeds
30 sheets.
Fax reception in memory
When a printing problem is detected, the unit will
temporarily store the received document into
memory. 
While the document is in memory:
—the display will show an error message and the
following message alternately,
Display:
—slow beeps will sound if feature #44 is set to on
(p. 54).
lFollow the instructions on pages 57 and 58 to
solve the problem.
lFor memory capacity, see page 73.FAX INMEMORY
Activating TELmode
Receiving a fax manually 
						

							39
Receiving Faxes
Display
SET
AUTO ANSWER
If you have a telephone line just for faxes, we recommend the following setup.
Example:One telephone line is used for phone calls and a separate telephone line for faxes. 
FAX ONLYmode!
(all calls are received as faxes)
1
Set feature #77 to “FAX ONLY” (p. 55).
2
If the arrow (t) is not shown on the right of
the display, turn it on by pressing
.
lThe display will show the number of rings
before the unit answers a call in FAX ONLY
mode.
Display:
3
If you wish to change the ring count setting,
press or until the desired number
is displayed, and press .
ON
lWhen receiving calls, the unit will
automatically answer all calls and only
receive fax documents.
t
PICKUP & RCV FAX
AFTER 3 RINGS[±]
AUTO ANSWER
Line 1 – Phone calls
Line 2 – Faxes
Only a fax machine is connected.
Activating FAX ONLYmode
Note:
lIf the arrow (t) is already shown on the right of the display and you wish to change the ring count, turn
the arrow off once then on again by pressing and follow the instructions in step 3.
lThis mode should not be used with a telephone line which is used for both phone calls and faxes. Fax
communication will be attempted even if someone is trying to call you.
AUTO ANSWER
SET 
						

							40
Receiving Faxes
TEL/FAX mode!
(receiving phone calls with ring signals and faxes
without ring signals when you are near the unit)
Note:
lThe fax machine will display the following when a
call is received.
Display:
lThe ringer should be on (p. 19).
lIf the ring detection (feature #31 on page 53) is
set and a different ring pattern is received, the
unit will not receive the fax automatically.INCOMING CALL
Use this mode when you are always near the fax machine, and want to receive faxes without the
unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode,
see below.
To set TEL/FAX mode
1.Set feature #77 to “TEL/FAX” (p. 55).
2.If the arrow (
t) is not shown on the right of the
display, turn it on by pressing
.
Display:
ON 
t
AUTO ANSWER
The fax machine will not ring.
“TEL/FAX delayed ring count”
lThe call is connected. Phone call
Fax calling 
tone* A call is received.
The fax machine will automatically 
receive documents without 
ringing.
Answer the call.
l If the call is not answered, the fax 
machine will activate the fax function 
for a case in which the other party’s fax 
machine does not send a fax calling 
tone.
The fax machine will ring up to 3 times.
“Silent fax recognition ring count”
l The calling party 
will hear a different 
ring back tone.Ring
Ring
Ring
* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.