Panasonic Kx Flm551 Operating Instruction Manual

							31
Sending Faxes
Note:
l If you program the wrong entry, press {
after step 4 to erase the entry.
l Confirm the stored entries by printing a
broadcast programming list (p. 71).
Broadcast transmission!
This feature is useful for sending the same document to selected parties (up to 20 entries). 
First program the entries, then see page 33 for transmission.
l The broadcast function utilizes stations 1–3. The one-touch dial function will be canceled.
l akey 1 and 2 can accept one-touch dial and JOG DIAL entries.
HIkey can also accept manual dialing entries.
Programming entries into the broadcast memory
SET
DIRECTORY PROGRAM
LOWER
Station keys
STOP
JOG DIAL
BROADCAST
MANUAL BROAD 
5
Press wafter programming all of
the desired entries.
!
/
l To program another broadcast key,
repeat steps 2 to 5.
6
Press {to exit the program. OR USE JOG-DIAL
PRESS STATION
REGISTERED
1
Press DE.
Display:
/
2
For BROADCAST 1–2:
Press the desired akey.
Rotate nto select “BROADCAST”.
Example:
For MANUAL BROADCAST:
Press HI.
Rotate nto select “MANUAL BROAD”.
3
Press w.
4
Program entries.
Using stations 1–5:
Press the desired station key.
Example:
Using stations 6–10:
Press o, then press the desired
station key.
Using n:
Display the desired name and press w.
Using the dial keypad (only for MANUAL
BROAD):
Enter the fax number and press w.
Example:
!
l To program other entries, repeat this step
(up to 20 entries).DIR=3456789 [01]
DIR=3456789
DIR=ANN [01]
DIR= [00]
MANUAL BROAD$
DIAL MODE$
BROADCAST 1$
DIAL MODE$
OR USE JOG-DIAL
PRESS STATION 
						

							32
Sending Faxes
Adding a new entry into the broadcast memory
1
Rotate nuntil the desired key
name is displayed.
Example:
2
Press DE.
3
Press *to select “ADD”.
4
Rotate nuntil the desired name
you want to add is displayed (only available
when using JOG DIAL).
Example (JOG DIAL):
Example (Station 2):
5
Press w.
!
Example:
l To add other entries, repeat steps 4 and 5
(up to 20 entries).Nikki
REGISTERED
Peter
Mike
ADD=?DELETE=#

6
Press DEto
exit the program.
JOG DIALSET
DIRECTORY PROGRAMSTOP
Erasing a stored entry in the broadcast memory
1
Rotate nuntil the desired key 
name is displayed.
Example:
2
Press DE.
3
Press #to select “DELETE”.
4
Rotate nuntil the desired name 
you want to erase is displayed (only available
when using JOG DIAL).
Example (JOG DIAL):
Example (Station 3):
l To cancel erasing, press {. Sam
Dick
ADD=?DELETE=#

5
Press w.
/
6
Press w.
!
Example:
l To erase other entries, repeat
steps 4 to 6.
7
Press DEto
exit the program.Bob
DELETED
YES:SET/NO:STOP
DELETE OK? 
						

							33
Sending Faxes
Sending the same document to pre-programmed parties 
1
Insert the document FACE DOWN.
l If necessary, press u
repeatedly to select the desired setting 
(p. 28).
2
Press the desired a(1–2) or
HI. 
l You can also use n. Display the
desired key name, and press 
i.
Example:
l The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each entry, calling each
number sequentially.
l After transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending 
report
.

FACE DOWN
RESOLUTIONSTOP
JOG DIAL
FAX START
SET
BROADCAST
MANUAL BROAD
Note:
l If you select the “FINE”, “SUPERFINE” or “PHOTO”
resolution, the number of pages that the unit can
transmit will decrease.
l If the document exceeds the memory capacity (p. 75),
sending will be canceled.
l If one of the entries is busy or does not answer, it will
be skipped. All skipped entries will be redialed up to 2
times after all of the other entries have been called.
To cancel the broadcast setting
1.Press {while the unit displays the following.
Display:
l The display will show the following.
/
2.Press w.YES:SET/NO:STOP
SEND CANCELED?
BROADCASTING 
						

							34
Receiving Faxes
Setting the unit to receive faxes!
You have a separate
telephone line just
for faxes.
FAX ONLY mode(p. 37)
Turn AUTO ANSWER  on  by
pressing PQ.
When receiving calls:
All incoming calls will be
answered as faxes.
Use only as a fax
You want to use the
fax machine with an
answering machine.
Activating an answering
machine(p. 38)
Connect an external telephone
answering machine and
change the ring setting of the
answering machine to less
than 4.
l Change the ring setting in FAX
ONLY mode of the fax
machine to “5 EXT.TAM”, if you
use  with AUTO ANSWER on.
When receiving phone
calls:
The answering machine will
record voice messages.
When receiving faxes:
The fax machine will
disconnect the answering
machine and receive
documents.
External telephone answering 
machine (not included)
With answering machine
ON
How you
want the unit
to receive
calls
You have to
set this.
This is how
the unit will
operate. 
						

							35
Receiving Faxes
Other option
You need to subscribe
to Distinctive Ring
Service.
Setting the Distinctive
Ring pattern(p. 40)
Select the same ring pattern
assigned to the facsimile
number. (Default setting is B.)
A:
Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
D:Other triple ring (short-short-
long rings)
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
Voice mail service
(Distinctive Ring)
You plan to answer
the calls yourself.
TELmode(p. 36)
Turn AUTO ANSWER off by
pressing PQ.
When receiving calls:
You have to answer all calls
manually.
To receive a fax document,
press ifor each
fax you are receiving.
RingRingRing
Mostly phone calls
OFF
When the fax machine
detects a call matching the
selected Distinctive Ring
pattern:The fax machine will
activate the fax function. 
When the fax machine
detects other ring patterns:
The fax machine will operate
based on the AUTO
ANSWERsetting.
Remote 
fax activation
You can also
receive a fax using
an extension
telephone. While
hearing a fax
calling tone with an
extension
telephone
, press
*9
(pre-selected fax
activation code) to
receive a fax 
(p. 39). 
						

							36
Receiving Faxes
1
When the unit rings, lift the handset to
answer the call.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press i.
Display:
3
Replace the handset.
l The unit will start fax reception.CONNECTING.....
FAX START
OFF
STOP
To stop receiving
Press {.
Auto reduction feature
If the other party sends a document that is longer than
your recording paper, your unit will reduce the receiving
document to the proper size and print it. If you want to
print the original size, set feature #37 to off (p. 55).
TELmode!
(answering all calls manually)
If the AUTO ANSWER light is on, turn it off by
pressing PQ.
Display:TEL MODE
Note:
l If you do not answer the call within 10 rings, the unit
will temporarily switch to fax reception. The other party
can then send a fax.
Fax reception in memory
When a printing problem is detected, the unit
will temporarily store the received document
into memory. 
While the document is in memory:
— the display will show an error message and
the following alternately,
Display:
— slow beeps will sound if feature #44 is set to
on (p. 55).
l Follow the instructions on pages 58 and 59 to
solve the problem.
l For memory capacity, see page 75.FAX INMEMORY
Activating TELmode
Receiving a fax manually 
						

							37
Receiving Faxes
JOG DIAL
SET
ON
FAX ONLYmode!
(all calls are received as faxes)
1
If the AUTO ANSWER light is off, turn it on
by pressing PQ.
l The display will show the number of rings
before the unit answers a call in FAX ONLY
mode.
Display:
!
Example:
2
If you wish to change the ring setting, rotate
nuntil the desired number is
displayed, and press w.
l When receiving calls, the unit will
automatically answer all calls and only
receive fax documents.AFTER 3 RINGS$
PICKUP & RCV FAX
Line 1 
– Phone calls
Line 2 
– Faxes
Only a fax machine is connected.
Activating FAX ONLYmode
Note:
l If the AUTO ANSWER light is already on and you wish
to change the ring setting, turn it off once then on
again by pressing PQand follow the
instructions in step 2.
l This mode should not be used with a telephone line
which is used for both phone calls and faxes. Fax
communication will be attempted even if someone is
trying to call you. We recommend the following setup:
Example: 
						

							38
Receiving Faxes
1
Connect the answering machine.
Using the unit with an answering machine!
Setting up the fax machine and an answering machine
Telephone line cord 
(not included)Answering machine
(not included)
Remove the stopper  
and connect the cord.
How the fax machine and answering machine work
Receiving phone calls
The answering machine will record voice messages automatically.
Receiving faxes
The fax machine will receive documents automatically when the machine detects a fax calling tone.
Receiving a voice message and fax document in one call
See page 39.
Note:
l Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the
answering machine.
2
Set the number of rings on the answering machine to less than 4.
l This will allow the answering machine to answer the call first.
3
Record a greeting message on the answering machine.
Example:  
“This is (your name, business and/or telephone number). We are unable to
answer the phone right now. To send a fax, start transmission. To leave a
message, please speak after the beep. Thank you.”
l We recommend you record a message up to 10 seconds long, and do not pause for more
than 4 seconds during the message. Otherwise, both machines will not function correctly.
4
Activate the answering machine.
5
Set the fax machine to TEL mode (p. 36) or FAX ONLY mode (p. 37).
l If you set to FAX ONLY mode, change the ring setting in FAX ONLY mode to 
“5 EXT.TAM” (feature #06 on page 52). Using FAX ONLY mode will allow you to
receive faxes if the answering machine is full.
6
Check the remote access code of the answering machine and program the same code into
the remote operation ID of the fax machine. See feature #12 on page 53. 
						

							39
Receiving Faxes
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the \
same call. 
Inform the caller of the following procedure beforehand: 
1.The caller calls your fax machine.
l The answering machine will answer the call.
2. The caller can leave a message after the greeting message.
3. The caller presses  *9(pre-selected fax activation code).
l The fax machine will activate the fax function.
4. The caller presses the start button to send a document.
Note:
l The fax activation code can be changed in feature #41 (p. 55).
Extension telephone !
To the EXT jack  
or the same line
Extension telephone
Note:
l You can change the fax activation code in feature 
#41 (p. 55).
If you use the fax machine with an extension telephone, you can receive \
fax documents using 
the extension telephone. You do not have to press  ion the fax machine.
Important:
l Use a touch tone telephone as the extension telephone and enter the fax \
activation code  firmly.
1
When the extension telephone rings, lift the
handset of the extension telephone.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press *9 (pre-selected fax activation
code) firmly.
3
Hang up the handset.
l The fax machine will start reception. 
						

							40
Distinctive Ring
Important:
l When you have a single telephone line and subscribe to a telephone company’s voice
mail service, you must also subscribe to the Distinctive Ring Service if you want to
receive faxes automatically as well as voice messages. For more information about
telephone services, contact your telephone company.
When you subscribe to Distinctive Ring Service, your telephone company will assign you a new
fax number and will also tell you the assigned ring pattern. Please complete the following setup
on your fax machine to identify the assigned ring pattern.
1
Press p.
Display:
2
Press #, then 31.
3
Press w.
4
Rotate nto select the ring pattern
assigned by the telephone company.
A: Standard ring (one long ring)
B: Double ring (two short rings) (default 
setting)
C: Triple ring (short-long-short-rings)
D: 
Other triple ring (short-short-long rings)
OFF: Turns off the feature.
5
Press w.
6
Press p.SETUP ITEM [  ]
MODE=B$
RING DETECTION
SYSTEM SET UPMENU
SETJOG DIAL
Note:
l Once you have programmed the assigned ring pattern
into the fax machine, turn AUTO ANSWER off so that
the fax machine is in TELmode.
l In TELmode, the fax machine will recognize incoming
faxes on the first ring pattern and answer automatically.
For phone calls, the fax machine will ring as a normal
call.
Using with a voice mail service!