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Palm M515 Color Handheld Instructions Manual

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    							Chapter 6 Page 161
    The All setting does not mean that all information included in each 
    e-mail item downloads to your handheld. Truncation settings 
    (explained in a following section) for long e-mail items still apply. 
    Also, Mail never downloads any attachments to your handheld. 
    The e-mail item and any text information appear, but the 
    attachment is left in your desktop E-Mail application.
    5. If you selected All, Send only, or Unread, tap OK. If you selected 
    Filter, continue to the next section.
    Creating special filters
    You can create special filters to control the type of e-mail items that 
    download to your handheld during synchronization. Special filters 
    work on the premise of ignoring or retrieving items that contain 
    specific information in their header fields. 
    To create a special filter, you must decide whether you want to ignore 
    or retrieve certain e-mail items. Then, based on that decision, you 
    must tell your handheld what it needs to look for in the To:, From:, and 
    Subj: fields to single out those e-mail items. 
    To access the special filter settings:
    nTap the Filter box in the HotSync Options dialog box.
    FilterDuring synchronization, all e-mail items in your 
    handheld Outbox are sent to your desktop E-Mail 
    application, and items in your desktop E-Mail 
    Inbox that meet specific criteria download to your 
    handheld. When you select the Filter setting, the 
    HotSync Options dialog box opens and displays 
    additional filter settings. See “Creating special 
    filters” later in this chapter.
    UnreadDuring synchronization, only unread e-mail 
    items download to your handheld from your 
    desktop E-Mail Inbox, and all items in your 
    handheld Outbox are sent to your desktop E-Mail 
    application. 
    						
    							Page 162  Communicating Using Your Handheld
    Ignoring or receiving e-mail
    The first step in establishing a special filter is to determine whether 
    you want to ignore or retrieve e-mail that matches the information you 
    specify.
    To define whether to ignore or receive e-mail:
    nTap the pick list in the center of the HotSync Options dialog box 
    and select one of the following settings:
    Ignore 
    Messages 
    ContainingTells your handheld to exclude the e-mail 
    items that meet the criteria you define and 
    download all other e-mail items during 
    synchronization. In general, this filter 
    downloads more e-mail during 
    synchronization because it blocks only one 
    defined subset of e-mail.
    Tap here 
    to display 
    Filter 
    options
    Select Filter option
    Tap here  
    						
    							Chapter 6 Page 163
    Defining filter strings
    E-mail items are filtered based on the information contained in their 
    To:, From:, and Subj: fields. The information that defines what your 
    handheld is looking for is called a filter string. You create a filter string 
    by listing the words you want your handheld to find and separating 
    them with either a comma or a space. Each word in the filter string is 
    joined by an implicit OR, so you do not need to enter logical 
    connectors like AND or OR.
    To create a more complex filter, you can define filter strings for the To:, 
    From:, and Subj: fields simultaneously. Your handheld joins the filter 
    strings for these fields using an implicit AND; once again, you do not 
    need to add the logical connector. Your handheld does that for you.
    For example, suppose you want to receive only e-mail items from John 
    Smith ([email protected]) or Jack Jones ([email protected]) concerning the 
    Apollo Project. You would create the following filter strings:
    In the To: field: [email protected], [email protected]
    In the Subj: field: Apollo Project
    Your handheld interprets this as, “Accept e-mail items about the 
    Apollo Project from John Smith or Jack Jones. Do not accept e-mail 
    items from other people. Do not accept e-mail items from John or Jack 
    about any other subject.”
    When you define a string, note that your handheld searches for any 
    instance of that sequence of characters. For example, if you create a 
    filter that retrieves only e-mail items containing the string “info,” your 
    handheld considers “info,” “rainforest” and “kinfolk” appropriate 
    matches.
    Retrieve 
    Only Msgs 
    ContainingTells your handheld to include only the 
    e-mail items that meet the criteria you 
    define and to ignore all other e-mail items 
    during synchronization. This filter has the 
    potential to block more e-mail during 
    synchronization because it downloads only 
    one subset of e-mail. 
    						
    							Page 164  Communicating Using Your Handheld
    To define a filter string:
    1. Tap a header field in the HotSync Options dialog box. 
    2. Enter your filter string, using commas or spaces to separate the 
    words. Do not add connectors, such as AND or OR, between 
    words in a string.
    3. If your string exceeds the length of the field, tap the name of the 
    field to display the Notes screen for that header field. For more 
    information about header field Notes screens, see “Creating e-mail 
    items” earlier in this chapter.
    4. Tap Done to return to the HotSync Options dialog box.
    5. Tap OK.
    High-priority e-mail
    The Retrieve All High Priority setting lets you retrieve e-mail items 
    marked high-priority, even if those items would have been blocked by 
    a defined filter.
    To retrieve high-priority e-mail items:
    1. Tap the Filter box in the HotSync Options dialog box.
    Tap here 
    to insert 
    cursor
    Tap 
    here 
    Tap Done 
    to return to 
    HotSync 
    Options
    Enter 
    filter 
    data 
    						
    							Chapter 6 Page 165
    2. Tap the Retrieve All High Priority check box to select it. 
    3. Tap OK.
    Note:This setting is applicable only if your E-Mail application has 
    the capacity to flag high-priority e-mail items.
    Truncating e-mail items
    The Truncate feature lets you set a point at which long e-mail items 
    truncate when downloading to your handheld. By default, this 
    Truncate value is 4,000 characters. By truncating long messages, you 
    reduce the time it takes to synchronize your desktop E-Mail and Mail, 
    as well as the amount of storage space e-mail uses on your handheld.
    Note:Truncation is separate and independent from filtering.
    To truncate e-mail items:
    1. Tap Truncate in the HotSync Options dialog box.
    2. Tap to select the truncation setting you want. 
    Tip:If you select the maximum setting, messages can be 8,000 
    characters; longer messages are truncated. If you select a 
    lower value, you’ll have more room for e-mail items.
    3. Tap OK.
    Tap 
    check 
    box
    Tap 
    Truncate 
    Tap to
    select 
    maximum 
    length 
    						
    							Page 166  Communicating Using Your Handheld
    Mail menus
    Mail menus are shown here for your reference, and Mail features that 
    are not explained elsewhere in this book are described here.
    See “Using menus” in Chapter 1 for information about choosing menu 
    commands.
    Message menus
    The Message menu varies depending on whether you are viewing an 
    e-mail item, creating an e-mail item, or viewing the Message list.
    Options menus
    The Options menu varies depending on whether you are creating or 
    editing an e-mail item.
    About MailShows version information for Mail.
    Message 
    list
    New Message 
    View Message
    Message list
    New Message 
    						
    							Chapter 6 Page 167
    Beaming information
    Your handheld is equipped with an IR (infrared) port that you can use 
    to beam information to another Palm OS handheld that’s close by and 
    also has an IR port. The IR port is located at the top of the handheld, 
    behind the small dark shield. 
    You can beam the following information between Palm OS handhelds:
    nThe record currently displayed in Date Book, Address Book, To Do 
    List, Note Pad, or Memo Pad
    nAll records of the category currently displayed in Address Book, 
    To Do List, Note Pad, or Memo Pad
    nA special Address Book record that you designate as your business 
    card, containing information you want to exchange with business 
    contacts
    nAn application installed in RAM memory
    nAn application installed on an expansion card that is seated in the 
    card slot
    Note:You can also perform HotSync operations using the IR port. 
    See “IR HotSync operations” in Chapter 7 for more details.
    To select a business card:
    1. Create an Address Book record that contains the information you 
    want on your business card.
    2. Tap the Menu icon  .
    3. Tap Record, and then tap Select Business Card.
    4. Tap Yes.
    To beam a record, business card, or category of records:
    1. Locate the record, business card, or category you want to beam.
    2. Tap the Menu icon  .
    3. Tap Record, and then tap one of the following:
    The Beam command for an individual record
    In Address Book only: Beam Business Card
    Beam Category
    4. When the Beam Status dialog box appears, point the IR port 
    directly at the IR port of the receiving handheld.
    Tip:For best results, handhelds should be between 10 centimeters 
    (approximately 4 inches) and 1 meter (approximately 39  
    						
    							Page 168  Communicating Using Your Handheld
    inches) apart, and the path between the two handhelds must 
    be clear of obstacles. Beaming distance to other Palm OS 
    handhelds may be different.
    5. Wait for the Beam Status dialog box to indicate that the transfer is 
    complete before you continue working on your handheld.
    To beam an application:
    1. Open the Applications Launcher.
    2. Tap the Menu icon  .
    3. Tap App, and then tap Beam.
    4. Select either Handheld or Card from the Beam From pick list.
    5. Tap the application you want to transfer.
    Note:Some applications are copy-protected and cannot be 
    beamed. These are listed with a lock icon next to them.
    6. Tap Beam.
    7. When the Beam Status dialog box appears, point the IR port 
    directly at the IR port of the receiving handheld.
    8. Wait for the Beam Status dialog box to indicate that the transfer is 
    complete before you continue working on your handheld.
    To receive beamed information:
    1. Turn on your handheld.
    2. Point the IR port directly at the IR port of the transmitting 
    handheld to open the Beam dialog box.
    3. Select a category for the incoming information, create a new 
    category, or leave the information unfiled. 
    						
    							Chapter 6 Page 169
    4. Tap Yes. 
    Tips on beaming information
    nYou can set the full-screen pen stroke to beam the current entry.
    See “Pen preferences” in Chapter 8 for more information. 
    nYou can draw the Graffiti Command stroke to activate the 
    Command toolbar, and then tap the beam icon. 
    nYou can use the Graffiti Command stroke “/ B” to beam the 
    current entry. 
    						
    							Page 170  Communicating Using Your Handheld 
    						
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