OKI MB470 User Manual

							
71•Configuring your machine
Adding a group entry
The machine can hold up to 20 group addresses. To add a new group address to the 
address book:
1.Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Scanner Menu and press Enter.
3. Using the Down arrow key, scroll  to Address Book and press Enter.
4. Using the Down arrow key, scroll  to Group Address and press Enter.
5. Using the arrow keys, scroll to the requ ired group address entry position and 
press Enter.
6. Press Enter to select Address List.
7. Scroll through the list of email address en tries and press Enter to mark (*). When 
all required entries are selected, press the Left arrow key.
8. Press Enter to select Group Name.
9. Using the keypad or arrows keys and th e on-screen keypad, type in the name.
10. Highlight Done and press Enter.
11. Using the Down arrow key, scroll to Done and press Enter to confirm and add 
your entry to the address book.
12. Press the Left arrow key to exit the menu.
Deleting a group address entry
To delete a group address en try from the address book:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Scanner Menu and press Enter.
3. Using the Down arrow key, scroll  to Address Book and press Enter.
4. Using the Down arrow key, scroll  to Group Address and press Enter.
5. Using the arrow keys, scroll to the required group address and press Enter.
6. Using the Down arrow key, scroll to Clear and press Enter.
7. Using the Up arrow key, scroll to Yes and press Enter.
8. Press the Left arrow key to exit the menu.Note
The maximum length of a name is 16 characters.
If you do not enter a Group name, Group name column remains blank. 
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72•Configuring your machine
Modifying a group address entry
To edit a group address entry from the address book:
1.Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Scanner Menu and press Enter.
3. Using the Down arrow key, scroll  to Address Book and press Enter.
4. Using the Down arrow key, scroll  to Group Address and press Enter.
5. Using the arrow keys, scroll to the required group address and press Enter.
6. If required, press Enter to select Address List. Update the details:
a. Using the arrow keys, scroll through th e list and modify as required. Press 
Enter to remove any address from the  group listing; the “*” will be removed 
from the address.
b. Press the Left arrow key to exit the list.
7. If required, use the Down arrow key to scroll to Group Name and press Enter. 
Update the details:
a. Using the keypad or arrow keys and on-screen keypad, edit the email name.
b. Highlight Done and press Enter.
8. Using the Down arrow key, scroll to Done and press Enter.
9. Press the Left arrow key to exit the menu.
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73 • Access Control
Access Control ___________________
The operation and functionality of this machine can be limited to author\
ized personnel 
only by the simple introduction of a 4 to 9 digit PIN (Personal Identification Number). 
This is known as Access Control. The grea ter the number of digits in the PIN - the 
more secure it is.
Your MFP supports the following PIN types:
• Administrator PIN; This is the PIN for the system administrator(s).
If a PIN is registered as an administrato r, the Admin password entry screen is 
displayed, and when an Admin password is  entered, it will be authenticated as an 
administrator.
• User PIN; This is PIN for general users.
If a PIN is registered as a general user, th e function selection screen is displayed, 
also after PIN entry, the functi on selection screen is displayed.
After using the machine, you will be expect ed to log out. Leaving the machine in 
access control mode will render the machine not usable by unauthorised users.
Enabling Access Control
Access Control Enable/Disable is switched in Menu > Admin Setup > System Setup > 
Access Control.
If your administrator has enabled access control on your machine, it will automatically 
start up in access control mode. You will no t be able to use it until you have provided 
valid login information.
With Access Control set to enable, the display reverts to the System Setup screen 
immediately following the setting change. If  one of the functions such as Print, Fax 
Send or PC Scan is running, the display will only revert to the System Setup screen 
when the task has been completed.
Logging in 
1. If the Enter PIN  screen is displayed, use the keypad to enter your PIN.
2. Press Enter (or the  Start button) to confirm.
3. At the Enter Password screen, use the on-screen keypad to enter your password.
4. Use the Up arrow key to highlight Done and press Enter to confirm.Note
A valid PIN consists of 4 to 9 digits.
Numbers entered are not displayed on
-screen, they are replaced by “*”.
If the PIN entered in invalid, “Incorrect Password” is dispalyed for 3 
seconds and the display reverts to the Enter the PIN screen.
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74 • Access Control
Logging out
When you have finished using the machine, make sure you log out:
1.Using the Down arrow key, highlight Logout and then press Enter.
The Confirm Logout screen is displayed.
2. Using the Down arrow key, highlight Ye s and then press Enter to confirm. 
The display reverts to the Enter PIN screen.
Operation time-out
When the MFP control panel is left inactive for a prescribed length of time (Operation 
Time-out), the display automatically reverts to the idle screen if Access Control is 
disabled.
If an error state occurs, Operation Time-out is disabled.
After Operation Time-out, the display automatically reverts to the Enter PIN screen if 
Access Control is enabled.
The length of the Operation Time-out depends on the setting in Menu Mode > Admin 
Setup > System Setup > Return to Standby Time. Note
With Access Control enabled, Logout options are displayed in the Menu 
on the Mode Selection screen.
Note
When the MFP control panel is left inactive for a prescribed length of 
time, the display automatically reverts 
to the Enter PIN screen if Access 
Control is enabled.
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75 • Operation
Operation _______________________
With its intuitive control panel, this Multi Function Product (MFP) is designed to be 
easy to use. 
The following sections describe how to copy, fax (MB470 MFP & MB480 MFP), and 
scan your documents.
Loading document(s)
This MFP can scan/copy/send/fax docu ment(s) either in the ADF (Automatic 
Document Feeder) or on the glass. If you need to send multiple pages, load your 
papers in the ADF. The ADF can hold up to 50 pages at one time.
If you need to scan/copy/send/fax pages from  books, newspaper clippings, or paper 
with wrinkles or curls, place them on the glass.
Placing document(s) in the ADF
Before using the ADF, please make sure that your paper meets the following 
specifications:
• Document(s) can range in size from 5.8 x 8.2 (148 mm x 210m m) - 8.5 x 14 
(216 mm - 356 mm)
• Document(s) can range in weight from 16 to 28 lbs US Bond (60 - 105 g/m
2) with 
sheet thickness up to 0.4 (11 mm).
• Document(s) should be square or rectangular and in good condition (not fragile or 
worn).
• Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes.
• Document(s) should be free of staple s, paper clips, paper sticky notes.
Note
If Access Control has been enabled,
 you will first have to enter your 
Password/PIN.
Note
The fax function is available only for MB470 MFP and MB480 MFP.
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76 • Operation
•Keep the glass clean and without any documents left on it.
1. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up 
to 50 pages at one time.
2. Place the document with the text face UP in the ADF and make sure that the top 
of each page is fed in first. Note
• Glossy paper should not be used on the ADF.
• You cannot scan A6 document in the ADF.
• To transmit irregular types 
of document(s), place the 
document(s) on the glass or make a copy first and then transmit 
the copy instead.
12
3
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77 • Operation
3.Adjust the Paper Guides (1) to centre the document in the ADF.
Placing document(s) on the glass
1.Open the document cover.
2. Place your document with the text face DOWN on the glass and align the top of 
the page to the upper-left corner.
3. Close the document cover.
1
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78 • Operation
Copying 
Basic operation
1.Place your document(s) with text face Up  in the ADF or face Down on the glass.
2. Set your copying options as required. Fo r further details refer to the following 
sections.
3. Then press the Start button.
Advanced operation
Using the options available, you can alte r the copy output to suit your needs:
1. Press Enter button.
2. Select required parameter with Down arrow key and press Enter.
3. Pressing Up and Down arrow keys, select value and press Enter.Note
Factory default setting is Copy mode.
Note
When using the ADF, in order to prevent paper jams, if you wish to 
cancel the copy process, 
press the Stop button once to stop the process 
and a second time to eject the paper.
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79 • Operation
Options are (factory default settings in bold text):
a. N-up can only be changed from 1in1 if paper size is set to A4 or Letter and documents are scanned from the ADF. Collate always defaults  to “Off”. Reduce/Enlarge to “100%”. Reduce/
enlarge to “100%,” Edge erase to “0mm (0.00i n)” and Margin shift -Right/Bottom to “0mm 
(0.00in)”.
b. The setting displayed, mm or inch, depends on  the setting in Admin Setup - System Setup - 
Unit of Measure in Menu Mode. If Edge Erase is  set to other than “0 mm” or “0.00 in,” Reduce/
Enlarge always defaults to “100%”, N-up to “1 in1”, and Margin Shift - Right/Bottom to “0 mm 
(0.00 in)”.
c. Any parts of the image that do not fit on the paper as a result of this setting, are not printed.  The setting displayed mm or inch, depends on  the setting in Admin Setup - System Setup - 
Unit of Measure in Menu Mode. If Edge Erase is  set to other than “0 mm” or “0.00 in,” Reduce/
Enlarge always defaults to “100%”, N-up to “1 in1”, and Margin Shift - Right/Bottom to “0 mm 
(0.00 in)”.
d. Any parts of the image that do not fit on the paper as a result of this setting, are not printed.  The setting displayed mm or inch, depends on  the setting in Admin Setup - System Setup - 
Unit of Measure in Menu Mode. If Edge Erase is  set to other than “0 mm” or “0.00 in,” Reduce/
Enlarge always defaults to “100%”, N-up to “1 in1”, and Margin Shift - Right/Bottom to “0 mm 
(0.00 in)”.
4. Press the Left arrow key to return to the start menu.
MENU ITEMOPTIONS
Copies 1 - 99
Reduce/Enlarge A4>A5, Leg14>Let, Leg 13.5>Let, Leg13>Let, A4>B5, Fit to 
page,  100% , B5>A4, Let>Leg13, Let>Leg13.5, Let>Leg14, 
A5>A4, Custom
Paper Supply Legal13, Legal13.5, Legal14,  Letter, A4, A5, B5
Mode Mixed, Photo, HiRes.Mixed, HiRes.Photo
Density -3, -2, -1,  0, +1, +2, +3
Input Tray Tray1, Tray2(optional), Manual Feeder(MB460 MFP), MP 
Tray(MB470 MFP & MB480 MFP)
Collate On,  Off
Duplex On,  Off
N-up 1in1, 2in1, 4in1(Hor.), 4in1(Ver.)
a
Edge_Erase 0.00 inch, 0.25 inch, 0.50 inch , 0.75 inch, 1.00 inch or
0 mm, 6 mm, 13 mm, 19 mm, 25 mm
b
M_SHIFT_R 0.00 inch, 0.25 inch, 0.50 inch , 0.75 inch, 1.00 inch or
0 mm, 6 mm, 13 mm, 19 mm, 25 mm
c
M_SHIFT_B 0.00 inch, 0.25 inch, 0.50 inch, 0.75 inch, 1.00 inch or 0 mm, 6 mm, 13 mm, 19 mm, 25 mm
d
Id Card Copy On,  Off
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80 • Operation
Scanning
Basic Operation
1.Place your document(s) with the text face  up in the ADF or face Down on the 
glass.
2. Select Scan mode using the Down arrow button on the control panel.
3. Press Enter.
4. Press the Down arrow key and select the scan destination from the following 
options:
•Email
•Network PC
•PC
5. Set your scanning options as required. Fo r further details refer to the following 
sections.
6. Then press the Start button.
Scan To Email
1.Place your document(s) with text face Up  in the ADF or face Down on the glass.
2. Using the Down arrow key, scroll to Scan and press Enter.
3. Press Enter to select Email.
4. Using the Up arrow key, scroll to Reply To and press Enter.
5. Set the reply address from either:
• Address Book - select from the address book entries
• Screen Entry - enter directly using the keypad
• Number - enter an address or group address number
• LDAP - select from a Lightweight Directory Access Protocol (LDAP) server
6. If prompted, select More and chan ge address, otherwise select Done.
7. Using the Down arrow key, scroll  to Destination and press Enter.
Note
When using the ADF, in order to prevent paper jams, if you wish to 
cancel the copy process, press the St
op/Cancel button once to stop the 
process and a second time to eject the paper.
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