OKI MB460 User Manual

							
91 • Operation
Printing transmission reports
1.Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password. 
Highlight Done and press Enter.
4. Using the Down arrow key, scroll to Fax Setup and press Enter.
5. Using the Down arrow key, scroll to Basic Setup and press Enter.
6. Using the Down arrow key, navigate to the required report and press Enter. 
Choose from:
• MCF (Single Location) - this prints a transmission report after each fax.
• MCF (Multi Location) - this prints a summary report detailing which numbers  were successful and any that failed.
• Error MCF - this prints a report  after each failed fax transmission.
• Image in MCF - this includes an ima ge of the fax on each transmission 
report.
7. Using the Up arrow key, scroll to On and press Enter.
8. Press the Left arrow key to exit the menu.
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92 • Operation
Faxing (MB470 MFP & MB480 MFP):
Sending a Fax from your PC
1.From your application’s File menu, select Print.
2. In the Select Printer window, highlight the fax driver option.
3. Press the Preferences/Properties button to display the fax driver window.
4. On the Setup tab:
a. Select the appropriate media size from the drop-down menu.
b. Set the resolution to Fine, Normal or Fast.
c. Set the orientation to Portrait or Landscape.
5. On the Cover Sheet tab:
a. Set the cover sheet usage settings as appropriate.
b. Select a cover sheet format.
6. On the Sender tab:
a. Enter your name.
b. Enter your fax number.
c. If required select the Add an outside call number checkbox and enter Outside 
call number as appropriate.
Note
You must have the fax driver installed on your PC. Download the latest 
fax driver from www.okiprintingsolutions.com.
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93 • Operation
7.On the Recipient tab:
a. Click the Recipient...button.
b. Select a fax number from the Phone book panel on the right hand side. Refer 
to “Adding fax numbers to the phone book” on page 94
c. Click the Add button to add this number to the recipient list.
d. Repeat b and c as required to create the recipient list.
e. If you need to remove a number from the recipient list, highlight the  appropriate name and then click the Delete button.
f. Once you have completed your list, click the OK button to close the Select  Recipients window.
8. Press the OK button to close the fax driver window.
9. Press OK to start sending your fax.
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94 • Operation
Using the Phone Book
Adding fax numbers to the phone book
To add a fax destination number to the phonebook:
1.From your application’s File menu, select Print.
2. In the Select Printer window, highlight the fax driver option.
3. Press the Preferences button to display the fax driver window.
4. Click the Phone book... button.
The phone book screen displays.
5. Select FAX number -> New (Fax number).
6. Type in the fax number destination Name.
7. Type in the required FAX number.
8. If required, type in a Comment.
9. Press the OK button to save.
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95 • Operation
Adding new groups numbers to the phone book
To add a new group to the phone book:
1.From your application’s File menu, select Print.
2. In the Select Printer window, highlight the fax driver option.
3. Press the Preferences button to display the fax driver window.
4. Click the Phone book... button.
The phone book screen displays.
5. Select Fax number -> New (Group).
6. Type in the Group name.
7. if required, type in a Comment.
8. Add recipients to the group list:
a. Select a fax number from the Phone book panel on the right hand side.
b. Click the Add -> button to add this number to the group list.
c. Repeat steps a and b as required to create the group list.
d. If you need to remove a number from the recipient list, highlight the 
appropriate name and then press the  Control Panel > Printer and Other Hardware > Printers and 
Faxes.
Server 2003: select Start > Printers and Faxes.
2000: select Start > Settings > Printers.
2. Right-click your machine icon  and select Printer Preferences.
3. In the  Setup tab, click the Phone Book button.
Note
Maximum 100 recipients in any one group.
Note
You can add a new fax number directly by clicking the New (FAX 
number)... button and adding an entry to the phone book panel.
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96 • Operation
4.From the pull-down menu, click Tool > Export.
5. In the Export File screen, enter a name for the file and click the Save button. The 
phonebook is saved.
6. Import the saved phonebook file to the other computer:
a. In the fax driver installed on the co mputer that the phone book file was 
imported, start the phonebook in the same way, and click Tool > Import in the 
menu.
b. In the Import File screen, select a phone book file to import. When the Open  button is clicked, data is imported to the phone book.
Note
Registration of groups cannot be expo rted. (Destinations included in the 
group are exported.)
If the same name is already included  in the phonebook of the fax driver 
to import, it is skipped.
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97 • Printer Settings in Windows
Printer Settings in Windows ________
Your printer’s operator panel menus provide access to many options.
The Windows printer driver also contains  settings for many of these items. Where 
items in the printer driver are the same  as those in the operator panel menus, and 
you print documents from Windows, the setti ngs in the Windows printer driver will 
override those settings in the operator panel menus.
Printing preferences in Windows applications
When you choose to print your document  from a Windows application program a Print 
dialog box appears. This dialog usually specifies the name of the printer on which you 
will print your document. Next to the printer name is a Properties button.
When you click Properties  a new window opens which contains a short list of the 
printer settings available in the driver, which you can choose for this document. The 
settings available from within your application are only those which you may want to 
change for specific applications or docume nts. Settings you change here will usually 
only last for as long as the partic ular application program is running.
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98 • Printer Settings in Windows
PCL emulation
Setup tab
1.Paper size should be the same as the page size of your document (unless you 
wish to scale the printout to fit another size), and should also be the same as the 
size of paper you will feed into the printer.
2. You can choose the source of the paper to feed, which may be Tray 1 (the 
standard paper tray), Manual (MB460 MF P), Multi Purpose Tray (MB470 MFP, 
MB480 MFP), or Tray 2 (if you have the op tional second paper tray installed). You 
can also click on the appropriate part  of the screen graphic to select your 
preferred tray.
3. A variety of document finishing options can be selected, such as normal one page 
per sheet, or N-up (where N can be 2 or 4) for printing scaled down pages at 
more than one page per sheet.
4. Under 2-sided Printing, you can choose from auto or manual. Under manual 2-
sided Printing you can choose to print on one side of a sheet only or to use 2-
sided printing (duplex printing). Your printer allows you to carry out manual 
duplex printing, meaning you must pass the paper through the printer twice. For 
more information, see “2-sided (duplex)  printing” on page 111. The Duplex Help 
button also offers guidelines on how  to carry out manual duplex printing.
5. If you have changed some printing prefer ences before and saved them as a set, 
you can recall them to avoid having to set them individually each time you need 
them.
6. A single on-screen button restores the default settings.
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99 • Printer Settings in Windows
Job options tab
1.The output resolution of the printed page can be set as follows.
• The ProQ1200 setting for Xxxxxn prints at 600 X 2400dpi. This setting  requires the most printer memory and takes the longest to print. Your 
printed pages can be scaled to fit larger  or smaller stationery. It is the best 
option for printing photographs.
• The High Quality setting prints at  600 X 1200dpi for Xxxxxn and 1200 x 
1200dpi for Xxxxxdn and Xxxxxdtn is  the best option for printing vector 
objects such as graphics and text. 
• The Normal setting prints at 600 x 600dpi and is suitable for most printing  jobs.
• The Draft setting prints at 300 x 300dpi and is suitable for printing draft  documents that contain mainly text. You can select Toner Saving to save 
toner for some print jobs.
2. Page orientation can be set to either portrait (tall) or landscape (wide). Both 
views can be rotated by 180 degrees. 
3. You can print watermark text behind the main page image. This is useful for 
marking documents as draft, confidential, etc.
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100 • Printer Settings in Windows
If you would like to print on special stationery, such as forms and letterhead, but 
do not want to use pre-printed stationery, you can create your own using Overlays. 
For more information on Overlays and Macros refer to “Overlays and Macros 
(Windows only)” on page 129. The Overlays  button also offers guidelines on how 
to carry out manual duplex printing.
4. In Raster (bitmap) mode, processing of the page image is done in the computer 
leaving little processing for the printer to  do, although the file size may be large. 
In Vector mode, file sizes may be smaller and so transmission over a network, for 
example, may be faster. These effects ar e more pronounced for graphics printing 
than for text printing.
5. You can select up to 999 copies to print consecutively, although you will need to 
top up the paper tray during such a long print run.
6. Your printed pages can be scaled to fit larger or smaller stationery, within a range 
of 25% to 400% of the original size.
7. A single on-screen button restores the default settings.
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