OKI B4525 User Manual

111 Operation
+Enter your administrator mastercode.
 883 OK - ADVANCED FCT / DEPT. CODE / DELETE
+Enter the number of the department code you want to delete 
or search for it using the 
 or  keys.
+Confirm by pressing OK. A confirmation screen is displayed. 
Press OK again to confirm the deletion. Once confirmed, the 
department code number becomes free again and the counters 
also associated with this number will be erased.
Caution - If the administrator deletes his or her own department 
code all the...

Operation
112
Printing the department report
The administrator may print reports for all the departments created. To do 
so:
 884 OK - ADVANCED FCT / DEPT. CODE / PRINT
+Enter the administrator department number 00 and confirm by pressing 
OK. The terminal prints the report, as shown in the illustration below.
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113 Operation
USE OF THE DEPARTMENT CODES BY A DEPARTMENT
To access the different terminal functions, each department must 
enter its own access code as delivered by the administrator. When 
the  DEPARTMENT CODE function is activated, the screen 
displays:
+Press on the numerical keypad only (pressing any other keys 
will sound beeps).
The screen displays:
+Enter your department’s access code (as provided by the 
administrator). If this code is correct, the terminal will grant 
you access to all the...

Operation
114
Example:
The charge code will always be hidden.
The maximum length that can be entered is 30 characters. When dialing, only 
the digits are sent on the line. The + symbol inserted is not sent. In the 
example above, the number 
97380884440123 is dialed.
If your equipment is connected to a private exchange (PABX), enter the pre-
fix (number used by your PABX to access the telephone network, for exam-
ple 0), followed by a / (or pause).
When a charge code is used, the transmission reports and...

115 Operation
USE OF THE USB MEMORY KEY
PRINT YOUR DOCUMENTS
You can print the stored files or a list of the files located in the USB 
memory key.
Print the list of files located in the key
 02 OK - MEDIA / PRINT DOCUMENT
 021 OK - MEDIA / PRINT DOCUMENT / LIST
+Insert the USB memory key on the front side of the terminal 
respecting the way of insertion.
+MEDIA ANALYSIS appears on the screen.
+Select PRINT DOCUMENT with the  or  buttons and confirm 
with OK.
+Select LIST with the  or  buttons and...

Operation
116
Print the files located in the key
 022 OK - MEDIA / PRINT DOCUMENT / FILE
+Insert the USB memory key on the front side of the terminal respecting 
the way of insertion.
+MEDIA ANALYSIS appears on the screen.
+Select PRINT DOC. with the  or  buttons and confirm with OK.
+Select FILE with the  or  buttons and confirm with OK.
+You have three possibilities to print your files:
•ALL, to print all the files located in the USB memory key.
•Select ALL with the  or  buttons and confirm with...

117 Operation
•Select ALL with the  or  buttons and confirm with OK.
• You come back to the previous menu.
•SERIES, to delete several files located in the USB memory key.
•Select SERIES with the  or  buttons and confirm with OK. 
•FIRST FILE and the first indexed file appears on the screen, select with 
the  or  buttons the file to delete and confirm with OK. A star (e) 
appears on the left of the file.
•LAST FILE appears on the screen, select with the  or  buttons the 
other files to delete and...

118 Operation
+Select SCAN TO with the  or  buttons then confirm with the 
OK button.
Caution - you can also access this function in two other ways:
• By pressing the SCAN  button of the terminal deck then by selecting 
SCAN-TO-MEDIA.
By pressing the  button ON the control panel then by typing 03 on 
the digital keyboard.
+Choose the COLOR between Black&White and COLOR with 
the 
 or  buttons and the button OK.
+With the alphanumeric keyboard, give a name to the scan file 
(up to 20 characters) and...

119 Operation
You may receive and send through an MBX in complete 
confidentiality. 
The deposit a document into your MBX, the access code is not 
needed. All documents deposited in a MBX are added to the ones 
already present.
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120 Operation
In polling, the MBX are only accessible with an MBX code. 
You may perform MBX deposits or polls by:
• depositing a document in a fax MBX
• transmit to deposit a document in a remote fax MBX
•perform document poll from a remote fax.
MBX MANAGEMENT
Creating an MBX
71 OK - MAILBOXES / CREATE MBX
+Select a free MBX out of the 31 MBX or directly enter the 
number of a free MBX and confirm with OK.
+Select option MAILBOX CODE and press OK. 
Value 0000 is always displayed.
+Enter the code of your...