OKI B2520 MFP User Manual

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6 - PC Features
B2500 MFP User’s Guide
31
Connections
Make sure that your multifunction machine is 
powered off.
USB Connection
The connection between the PC and the machine 
requires a USB 2.0 shielded cable no more than 3 
meters long.
If USB cable is Installed Before Software
1Locate your USB cable connectors and connect 
as shown below on the picture. 
2Power on your multifunction machine. 
The F
OUND NEW HARDWARE WIZARD window 
appears. 
3Select YES THIS TIME. Click NEXT.
4Select INSTALL SOFTWARE AUTOMATICALLY 
(
RECOMMENDED). Click NEXT.
5Click FINISH. The USB driver is installed.
6The FOUND NEW HARDWARE Wizard appears.
7Select YES THIS TIME. Click NEXT.
8Select INSTALL SOFTWARE AUTOMATICALLY 
(
RECOMMENDED). Click NEXT.
9Click FINISH. The Software driver is installed.
 Test the driver installation.
To test the USB and printer driver installation, 
print a test page:
1
Click START >SETTINGS >PRINTERS & FAXES.
2
Right click OKI B2500 MFP. 
3Click PROPERTIES.
4Click the PRINT TEST PAGE button. 
Reinstall the drivers if the installation failed.
You can now use the multifunction machine to 
print or scan your documents.
You can connect the USB cable before 
installing the Companion Suite Pro software 
on Windows 2000 and XP.
Nevertheless, it is recommended to install 
the Companion Suite Pro software first and 
then to connect the USB cable to your 
machine.
If you connect the USB cable before 
installing the Companion Suite Pro software 
the recognition system (plug and play) 
identifies automatically that new hardware 
has been added. To start your machine 
driver’s installation, follow the instructions 
on screen. If a window asking about the 
location of the drivers pops up, then 
indicate the installation CD-ROM.
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6 - PC Features
Wireless connection
1Run the MF Director application by clicking on 
the icon located on your desktop or from the 
menu 
START >PROGRAMS >COMPANION SUITE 
>C
OMPANION SUITE PRO LL > ADD PRINTER.
2Click on the NEXT button to run the installation 
procedure. 
3The next screen shows the list of compatible 
hardware found on the network. 
You can make another search on the network 
by clicking on the R
EFRESH button.
Remark: A hardware device may not appear in 
the list in which case click on the N
OT 
IN THE LIST button. The next window 
appears. 
Type the IP address or the NetBIOS 
name of the hardware that you wish to 
add. You can test the connection 
between the PC and the hardware by 
clicking on the T
EST button. Click on 
the OK button.
4
Select what you wish to add from the hardware list. Click on the N
EXT button.
5The next window lists the different features of 
the printer that are about to be installed. Click 
on the N
EXT button.
6The window indicating that the installation 
procedure was successful pops up. Click on the 
F
INISH button.
Uninstall the software from your PC
Run the programs removal from the menu START 
>P
ROGRAMS >COMPANION SUITE > COMPANION 
S
UITE PRO LL > UNINSTALL.
1
A preparation screen appears.
2Select REMOVE and confirm your choice by 
clicking on the N
EXT button.
3A confirmation screen appears. Click on OK 
button to continue the C
OMPANION SUITE PRO 
The Companion Suite Pro LL software must 
be installed to perform this operation.
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6 - PC Features
B2500 MFP User’s Guide
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LL program removal. 
4A preparation screen appears. You can cancel 
the removal by clicking on C
ANCEL.
5You need to restart your system at the end of 
the procedure. Close all open programs, select 
Y
ES, I WANT TO RESTART MY COMPUTER NOW and 
click on the F
INISH button. 
Multifunction Terminals 
Supervision
The software that you have installed contains two 
multifunction machine management applications, 
MF D
IRECTOR and MF MONITOR, which allow you to:
- check whether the multifunction machine is 
connected to your PC,
- monitor the multifunction machine activity,
- monitor the status of the multifunction 
machine consumables from the PC,
- quickly access the graphic editor applications, 
OCR etc.
To manage the multifunction machine, run the MF 
Director application by clicking on the icon located 
on your desktop or from the menu S
TART 
>P
ROGRAMS >COMPANION SUITE > COMPANION 
S
UITE PRO LL > MF DIRECTOR.
Checking the connection between 
the PC 
 
and the multifunction machine
To check if the connection between the devices is 
good, run the MF M
ONITOR software from the icon 
located on the desktop and check that the same 
information is displayed on the multifunction 
machine (for instance the date).
MF Director
This graphical Interface allows you to run the 
utilities and the software to manage your 
multifunction machine.
Graphical presentation
Run the application by clicking on the MF Director 
icon located on your desktop or from the menu 
S
TART >PROGRAMS >COMPANION SUITE > 
C
OMPANION SUITE PRO LL > MF DIRECTOR.
B y  d e f a u l t ,  M F  D
IRECTOR is displayed with dark blue 
rounded shape. You can modify its shape and color 
by right-clicking with the mouse.
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6 - PC Features
Utilities and applications activation
The COMPANION SUITE PRO graphical interface allows 
you to run the following utilities and software:
-get 
HELP from the current documentation,
- run the PaperPort software (Doc Manager).
To run a software or utility contained in the 
C
OMPANION SUITE PRO kit, place the cursor on it and 
left-click with the mouse.
MF Monitor
Graphical presentation
Run the application by clicking on the MF Monitor 
icon located on your desktop or from the menu 
S
TART >PROGRAMS >COMPANION SUITE > 
C
OMPANION SUITE PRO LL > MF MONITOR.
From this screen you can monitor the information 
or configure your multifunction machine from the 
tabs:
-C
OMPANION: Presents the multifunction 
machine screen.
-C
ONSUMABLES: Displays the consumables 
status.-S
CAN TO: Scan Mode and Resolution 
parameters setup, these parameters will be 
taken into account when clicking on the SCAN 
button from the machine.
Display the consumable status
The following information will be available from 
the Consumables tab:
- current consumables status,
- number of printed pages,
- number of scanned pages. 
Scan To
The setup of this tab, becomes the default setup for 
the scanner.
Remark: The function SCAN TO can only be used 
if the application is running. If this is 
not the case, activate it.
1
Select the Scan To tab.
2Select one of the possible choices: 
- color, 
- grayscale, 
- black and white.
3Select the scanner resolution (72 dpi to 4800 
dpi). 
4Confirm your choices by clicking on the OK 
button.
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6 - PC Features
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Companion Suite Pro LL 
functions
Document analysis
The document analysis can be carried out in two 
ways: 
•either by the S
CAN TO function (application 
accessible from the MF Director window or from 
the SCAN button from the machine), 
• or directly from a TWAIN standard compatible 
application.
Analysis with Scan To
Run the application by clicking on the MF Director 
icon located on your desktop or from the menu 
S
TART >PROGRAMS >COMPANION SUITE > 
C
OMPANION SUITE PRO LL > MF DIRECTOR. 
1
Left-click with the mouse on the SCAN TO 
graphical image or click the SCAN button from 
your machine.
2You can follow the ongoing digitization on a 
screen.
3At the end of the digitization, the scanned 
picture appears in the PaperPort window. 
Analysis from a TWAIN compatible software
1Run the picture editor application and then run 
the acquisition command. 
The document analysis window appears.
2Setup the parameters (contrast, resolution) 
before starting the digitization.
3Once the document is digitized, you can 
archive it or edit it.
Printing
You can print your documents via the USB connection 
or the Wifi connection.
During the installation of the software, the B2500 
MFP printer driver will be installed automatically onto 
your PC. This will allow you to print your documents 
on the machine via the USB connection.
The B2500 MFP N
ETWORK printer driver allows to print 
via the wireless connection. This driver is installed 
when you add a network printer.
Printing with the multifunction machine
To print a document with the machine from your 
PC is like printing a document in Windows (use the 
P
RINT command from the FILE menu of the 
currently open application on the screen). Select 
the 
B2500 MFP printer to print via the USB 
connection or the 
B2500 MFP NETWORK printer to 
print via the Wifi connection.
  
If the PaperPort software is not installed on 
your hard drive, the scanned picture will 
appear on your desktop in TIFF format.
For more details about the usage of this 
software, check the on-line help of the 
product.
The B2500 MFP printer becomes the 
default printer when the Companion Suite 
Pro software is installed.
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7 - Maintenance
Maintenance
Service
General information
To ensure that your machine is kept in the best 
condition, it is recommended that you periodically 
clean the inner parts.
Please respect the following rules while using this 
machine:
- Do not leave the scanner cover open.
- Do not try to lubricate the device.
- Do not close the scanner cover violently or do 
not apply vibrations to the machine.
- Do not open the cartridge access cover while 
printing.
- Do not try to disassemble the machine
- Do not use paper which has stayed in the tray 
for too long.
Toner cartridge replacement
Your machine comes with a current consumable 
management system. It tells you if your toner 
cartridge is close to its end of cycle. The following 
message will appear on your machine screen.
To quit this screen, press 
OK.
To replace the toner cartridge, proceed as shown 
below. 
When the following message is displayed on the 
screen:
1
Press OK.
2Stand in front of the device.
3Push on the left and right sides of the cover and 
pull it towards you.
4Raise and remove the toner cartridge from the 
machine.
5Unpack the new cartridge and insert it into the 
slot by pushing it until it clicks with a downward motion, as indicated in the picture below.
6Close the cover.
7The following message appears: 
Press 
OK.
8When this message appears,    
insert the smart card provided with the new 
toner cartridge as shown on the picture below.
9A wait message appears. 
The smart card is read. 
Remove the smart card from the reader, your 
machine is ready to print again.
Issues with smart cards
If you use a smart card that has already been 
used, the machine will display:
then,
If you use a defective smart card, the machine will 
For your safety, it is imperative to refer to 
the security directives presented in the 
Safety, Warranty, and Regulatory 
Information booklet.
TONER NEAR
END
TONER EMPTY
REPLACE 
OPEN FRONT COVER
REPLACE TONER
HAVE YOU CHANGED
THE TONER? 
INSERT THE
TONER CARD
PLEASE
WAIT
NEW TONER
REMOVE CARD
PLEASE
WAIT
REMOVE CARD
ALREADY USED
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7 - Maintenance
B2500 MFP User’s Guide
37
display:
then,
If the C button is pressed while the smart card is 
being read, the machine displays: 
Cleaning
Scanner reading system cleaning
When one or more vertical lines appear on the 
copies, clean the glass of the scanner.
1Open the scanner cover until it is standing in 
vertical position.
2Wipe the glass with a soft lint-free cloth soaked 
with mild alcohol.
3Close the scanner cover. 
4Make a copy to check that the symptoms have 
disappeared.
Printer cleaning
Dust, dirtiness and paper debris on the external and 
internal surfaces of the printer can affect its 
operation. We advise that it be cleaned regularly.
Printer external cleaning
Clean the external part of the printer with a soft 
cloth soaked in mild detergent.
Printer issues
Error messages
When the printer encounters any of the problems 
described below, the corresponding message is 
shown on the machine display.
Paper jam
When printing, a sheet of paper may get stuck in 
the printer or the paper tray and cause a paper 
jam.
In case of a paper jam in the machine, the 
following message appears:
Open the paper jam cover located at the back of 
the machine. Remove the jammed sheet of paper 
and close the cover. 
PLEASE
WAIT
UNKNOWN CARD
REMOVE CARD
ACTION CANCELLED
REMOVE CARD
Message Action
CHECK TONER
Check the presence of a 
toner cartridge in the 
machine.
TONER NEAR END
Indicates that your 
consumable will need 
changing soon. 
REPLACE PAPERAdd paper in tray.
HEATINGMessage displayed when 
starting the machine.
CLOSE COVER PRINTERThe printer front cover is 
open, close it.
TONER EMPTY
REPLACE Replace the toner 
cartridge.
PAPER JAM
REMOVE TONER
A sheet of paper is 
jammed in the machine. 
Take out the toner 
cartridge and remove the 
jammed paper sheet. 
Take out the paper tray 
and remove the jammed 
paper sheet. Then open 
and close the consumable 
cover.
PAPER JAM EXTERNAL 
TRAY
A sheet of paper is 
jammed in the machine. 
Open the paper jam 
cover. Remove the 
jammed paper sheet. 
Then open and close the 
consumable cover.
PAPER EMPTYAdd paper in the paper 
tray.
PAPER JAM
EXTERNAL TRAY
Message Action
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7 - Maintenance
Open and close the consumable cover.
The printer starts again automatically.
In case of paper jam. The following message 
appears:  
Do the following:
1
Remove the toner cartridge and check if a 
sheet is jammed. Remove the sheet of paper 
which causes the paper jam. Put the toner 
cartridge in the machine. 
2Remove the paper tray and remove the sheet 
of paper which caused the paper jam. Check 
that the paper sheets in the paper tray are 
correctly placed. Replace the paper tray in the 
machine.
3Make sure that the paper length guide on the 
paper cassette is adjusted to the paper format.
Miscellaneous issues
When turning on, nothing is displayed on the 
screen.
Check the connection between the power cord and 
the outlet.
The fusion unit can reach a very high 
temperature during the operation. To 
prevent any harm, do not touch this area.
PAPER JAM
REMOVE TONER
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8 - Specifications
B2500 MFP User’s Guide
39
Specifications
Physical specifications
Electrical specifications
Environmental specifications
Peripheral specifications
Printer
Copier
Scanner
Printing supports 
PC connection
Specifications are subject to changes for improvement without notice. Dimensions:
17.6 x 15.2 x 13.5 inches (447 x 386 x 344 mm)
Weight:25.5 lb (11.6 kg)
Power supply:110 - 120 V - 50/60 Hz 
Electric consumption:10 W typical in powersave
13 W typical in standby
340 W average during printing
Operating temperature:In operation:  50°F. to 90°F. ( +10°C to 32°C)
Acceptable humidity level:In operation: 15% to 80% HR (without condensation)
Type:Laser (on normal paper)
Resolution:600 dpi
Speed:16 ppm maximum
Preheating time:21 sec.
First page out time:13 sec.
Type:Autonomous Black and White
Copy speed:16 ppm maximum
Resolution:600 dpi
Multiple copies: 99 pages maximum
Zoom range:25 % to 400 %
Type:Color scanner
Color depth:36 bits
Resolution:600 dpi (optical)
2400 dpi (interpolated)
Software compatibility:TWAIN
Maximum paper format:Letter
Main paper tray capacity:250 sheets maximum - 24 lb. (60 g/m²),  
200 sheets maximum - 20 lb.  (80 g/m²)
Output tray capacity:50 sheets
Main tray paper format:A4, A5, Legal, Letter
60 to 105 g/m² paper
Paper format for manual printing:A4, A5, Legal, Letter, B5, exec, A6
52 to 160 g/m² paper
Slave USB 2.0 port (PC connection)
Master USB 2.0 port (Wlan connection, reader, USB memory key reader)
Operating System: Windows 98 SE, 2000SP3, ME, XP
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9 - Safety
B2500
SAFETY
    
      
SAFETY WARNING
Before powering on your unit, make sure the power outlet it is con-
nected to meets the requirements printed on the warning label on 
your unit, or on the separate power supply (depending on the model). 
This unit must not be installed on the floor.
If your unit works with a separate Power Supply, use only the 
one delivered with your unit; never use another power supply.
If your unit works with a battery, replace it only with the 
same type of battery or an equivalent type recommended by 
the manufacturer.
Warning:Incorrect replacement of the battery may cause an 
explosion. Replace only with the same or equivalent type rec-
ommended by the manufacturer. Dispose of used batteries 
according to the manufacturer’s instructions.
Used batteries must be disposed of following the manufac-
turer’s instructions.
Depending on the model, the unit’s power plug may be the 
only way to disconnect the unit from the power network. 
Therefore you must respect the following:
• Your unit must be connected to a power outlet located nearby.
• The power outlet must remain easily accessible.
Your unit is delivered with a power cord including a plug 
which, depending on the model, may be:
• without earth (the   symbol on the warning label).
• with earth (no symbol on the warning label). It is imperative that 
a power plug with an earth be connected to a wall outlet with an 
earth.
If the machine is powered when you 
remove the upper cover, be careful 
with the two following dangers:
• Laser beam interception by human 
eye can produce irremediable inju-
ries.
• Human contact with parts electrically 
powered can produce a very danger-
ous electric shock.
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