LG Optimus 5 User Manual

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NOTE:  If you aren’t connected to a network - for example, if you’re working in 
Airplane mode - the messages that you send are stored on your device, 
with the Outbox label until you connect to a network again.
Replying to or Forwarding a Message
You can continue an email conversation by replying to a 
message or by for warding it.
To reply to or forward a message:
1.   Touch 
 to the right of the sender’s name to view your 
message options.
2. Tap Reply, Reply to all, or Forward.
  Replying to or for warding messages without changing    >Ê
the subject adds your reply to the current conversation. 
Changing the subject starts a new conversation.
  The message will open in a new screen where you can    >Ê
add or remove addresses, edit the subject, and add or 
remove text or attachments, as described in “Composing 
and Sending a Message” on page 188.
  You can add one or more people to an ongoing    >Ê
conversation by replying to all and then adding the new 
person’s address(es) to the message.
  All of the messages in the conversation are included    >Ê
in the new message; any messages that follow the 
message you for ward are omitted.
3. Tap Send to send the email. 
						

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Working with Conversations in Batches
With Gmail, you can archive, label, delete, or perform other 
actions on a batch of conversations at once.
1.   From the Inbox or another label, tap the checkmark box to 
the left of each message for all the messages you want to 
include in the batch.
  When you checkmark a conversation, the    >Ê
Archive, 
Delete, and Labels buttons appear at the bottom of the 
screen.
Tap to include the message in the batch.
Touch to select an action for the batch or press 
 for 
more options.
2.  Tap Archive, Delete, or Labels. You can also press  > 
Add star, Report spam, Mute, Mark read/ Mark unread, 
or Deselect all.
  The chosen action affects the selected batch of messages.    >Ê
If you accidentally delete a batch of conversations, you 
can tap Undo in the green bar (that appears briefly after 
the action) at the top of the Inbox screen to return the 
messages to the Inbox or appropriate label. You can also 
use Undo after muting, archiving, and reporting spam. 
  If you never work with batches of messages, you can hide 
the checkboxes to leave more room for the subjects of 
conversations. (See “Changing Gmail Settings” on page 
194.) 
						

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Labeling a Conversation
As mentioned previously, conversations are organized by labels. 
Gmail has several default labels, but you can also add your own 
through Gmail on the web.
To label a conversation or change a conversation’s labels:
1.   When reading a conversation’s messages, press 
 > 
Change labels.
2.  In the dialog box that opens, check the labels you want to 
assign to the conversation and tap OK.
To label a batch of conversations at once:
You can assign or change the labels of one or more 
conversations at once.
1.   From your Inbox or another label, checkmark the 
conversations to select a batch. (See “Working with 
Conversations in Batches” on page 190.)
2. Tap Labels at the bottom of the screen.
3.  In the dialog box that opens, check the labels you want to 
assign to the conversation.
4. Tap OK.
Starring a Message
You can star an important message or conversation to make 
it easy to locate again. To view just conversations with starred 
messages, see “Viewing Conversations by Label” on page 192 
and view the Starred label. 
						

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To star a message:
When reading a message, tap the star in its header. s 
– or –
When viewing the list of conversations, tap a conversation’s 
star to star the newest message in the conversation.
To unstar a message:
Tap its star again. s 
Viewing Conversations by Label
You can view a list of the conversations that have the same 
label, including conversations with starred messages. 
(See “Labeling a Conversation” on page 191 or “Starring a 
Message” on page 191 for information about assigning labels 
and stars.)
1.   When viewing your Inbox or another label, press 
 > Go 
to labels.
The number unread messages.
Labels applied to conversations with unread 
messages are bold.
2. Tap a label to view a list of conversations with that label.NOTE:  The conversation list will resemble your Inbox. Most of the options available 
while using your Inbox will also be available while viewing these lists of 
labeled messages. 
						

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Reporting Spam
The Gmail webmail service is quite effective at preventing spam 
(junk mail) from reaching your Inbox. When you do receive 
spam you can help improve the Gmail service by reporting the 
conversation as spam.
To report a conversation as spam:
  When reading the email, press    Ej
 > More > Report spam.
– or –
From the Inbox, tap the checkmark to select the messages, 
then press 
 > Report spam.
When you report a conversation as spam, the conversation 
(and all its messages) are removed from your Inbox. You can 
view the messages you’ve marked as spam by switching to the 
Spam label. (See “Viewing Conversations by Label” on page 
192.)
Searching for Messages
With the Gmail application, it is very easy to search and find 
specific emails. When you search for emails, all of the emails 
in your Google account on the web are included in your search 
(except those labeled Trash or Spam), not just those that you’ve 
synchronized onto your device. You can also use the advanced 
search options as described on the Gmail website.
1. From the Inbox, press 
 > Search.
– or –
From the Inbox, press 
.
2.  Enter the word or words to search for, then tap the Search 
icon to the right of the text field. A list of results will appear, 
displaying all of the conversations with emails that contain 
the word(s) you searched for. 
						

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Archiving Conversations
You can archive conversations, to move them out of your Inbox 
without deleting them. Archived conversations are assigned the 
All Mail label, and also retain any other labels you’ve assigned 
to them.  
Archived conversations are also included in search results. 
If someone replies to a message that you’ve archived, its 
conversation will be restored to your Inbox.
To Archive a conversation:
  From your Inbox, touch and hold a conversation then tap    Ej
Archive in the menu that opens.
– or –
Checkmark one or a batch of conversations in your 
Inbox, then tap the Archive button. (See “Working with 
Conversations in Batches” on page 190.)
– or –
When reading a message, tap the Archive button at the 
bottom of the screen.
The Gmail webmail service has the resources to store all the 
messages you’ve ever sent or received; your device does not. 
To save space, Gmail downloads only some of your messages 
to your device. Use the Settings application to control how and 
when applications synchronize their data. (See “Synchronizing 
Accounts” on page 84.) 
						

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To select which conversations to synchronize:
1. Press 
 >  > Gmail.
2.  Press 
 > More > Settings > Labels. 
The Synchronization settings screen opens, displaying a 
list of your Gmail labels. Below each label is its current 
synchronization setting: Sync all, Sync 4 days, or Sync 
none. (Conversations with no label are not synchronized.)
3.  Tap a conversation label whose synchronization settings you 
want to change. Choose from the following options:
  Sync none   >Ê
: Don’t download any conversations that only 
have this label.
  Sync 4 days   >Ê
: Download the previous 4 days (or number 
of days you set) of conversations.
Sync all   >Ê
: Download all conversations with this label.
To set how many days of conversations to synchronize:
1. Press 
 >  > Gmail.
2. Press 
 > More > Settings > Labels.
3. Tap Number of days to sync.
4. Enter the number of days, then tap the OK button.
Appending a Signature to Your Messages
You can add a signature to every email you send, such as your 
name, contact information, or any personal message.
1. Press 
 >  > Gmail.
2. Press 
 > More > Settings > Signature.
3. Enter a signature or other information.
4. Tap OK. 
						

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Changing Gmail Settings
You can change a number of settings for Gmail. Each Google 
account has its own settings, so your changes affect only the 
current account. (See “To switch accounts:” on page 186.)
Notification volumes and some synchronization settings can 
also be changed in the Settings application. (See “Settings” on 
page 77.)
1. Press 
 >  > Gmail.
2. Press 
 > More > Settings.
General settings:
  Signature   >Ê
 To add a signature or other information to 
outgoing email. (See “Appending a Signature to Your 
Messages” on page 195.)
    >Ê
Confirm actions If checkmarked, this feature will display 
a dialog asking you to confirm whenever you want to 
archive, delete, or send a message.
  Reply all   >Ê
 Makes the option ‘Reply all’ the default action 
for responding to messages.
  Auto-advance   >Ê
 Allows you to choose what screen to 
display after you delete or archive a conversation.
  Message text size   >Ê
 Allows you choose the size of the text 
in a message for easier viewing.
    >Ê
Batch operations When checkmarked, this feature 
allows you to perform various operations on multiple 
conversations at once
  Clear search history   >Ê
 Removes the search history all 
searches searches performed on your Gmail account.
  Labels   >Ê
 Allows you to manage which conversations are 
synchronized and how often. 
						

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Notification settings:
  Email notifications   >Ê
 When checkmarked, the phone will 
notify you whenever you receive new email. (See “Using 
the Notifications Panel” on page 44.)
  Select ringtone   >Ê
 Allows you to choose a ringtone to 
sound when you receive a new email notification.
  Vibrate   >Ê
 When checkmarked, the phone will vibrate when 
you receive a new email notification.
  Notify once    >Ê
When checkmarked, the phone will only 
notify you once when you receive new email, not for 
every message.
Corporate Email (Outlook)
The main Email application  also provides access to your 
Outlook Exchange server via your device. If your company uses 
Microsoft Exchange Server 2003 and 2007 as the corporate 
email system, you can use this email application to wirelessly 
synchronize your email, Contacts, and Task information directly 
with your company’s Exchange server.
IMPORTANT:  This Outlook application does not utilize Microsoft® ActiveSync 
to synchronize the device to your remote Exchange Server. This 
synchronization is done wirelessly over the air (OTA) and not via either 
a direct connection.
Setting Up a Corporate Email
1.   Press  >  > Email. 
2. Press 
 > Accounts.
3. Press 
 > Add Account.
4.  Enter your Email address and Password information, then 
tap Manual Setup. Consult your Network Administrator for 
further details. 
						

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Email address   >Ê
: your Outlook work email address.
  Password   >Ê
: typically your network access password 
(Case-sensitive).
5.  Tap Exchange account (from the add new email account 
screen).
6.  Enter a Domain\Username, Password, and Server 
information and tap Next.
    >Ê
Domain\Username: enter your network domain\desktop 
login username.
  Password   >Ê
: typically your network access password 
(Case-sensitive).
  Server   >Ê
: your exchange server remote email address. 
Typically starts with mail.XXX.com. Obtain this 
information from your company network administrator.
  If your network requires SSL encryption, tap the    >Ê
Use 
Secure Connection (SSL) box to place a checkmark and 
activate this additional level of security.
  If your exchange server requires this feature, leaving    >Ê
this field unchecked, can prevent connection.
NOTE:  Signal interruptions or incorrect username or password information can 
cause completion issues.
7.   Read the onscreen activation disclaimer and, if prompted, 
tap Next.
8.  Identify your new account with a unique name and provide 
the outgoing name text then tap Done.
IMPORTANT:  You can synchronize over the air (not directly) with an Exchange 
Server running Microsoft Exchange Server 2003 Service Pack 2 (SP2) 
or Microsoft Exchange Server 2007.
NOTE:  You can have multiple Work Email (Microsoft Exchange) accounts active on 
your device.